Support, Administrative Job Description

Support, Administrative Job Description

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Support, administrative provides a high level of technology support for Microsoft Office applications, myNKU, and other NKU supported software 20%.

Support, Administrative Duties & Responsibilities

To write an effective support, administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included support, administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Working in Microsoft office
Assist Executive Assistant and Regional Manager – Administration, when required
Booking meeting rooms, video conferences and telephone conferences
Process all incoming/outgoing mail sorting/prepping and routing work to its final destination
May be required to prepare agendas and minutes
Document and maintain procedures and protocols relating to the administrative support functions
Complies with departmental and company policies and procedures
Manages supplies inventory prepares purchase requisitions reconciles deliveries/returns to orders and promotes standardization and responsible use of supplies
Performs photocopying faxing and filing per department workflows
Demonstrates professionalism and courtesy in handling of telephone calls and requests for assistance

Support, Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Support, Administrative

List any licenses or certifications required by the position: J2, COB, APTF, CPR, PLMS, DTS, IA, PRINCE2, VCA, JST

Education for Support, Administrative

Typically a job would require a certain level of education.

Employers hiring for the support, administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Management, Faculty, Communication, History, Business/Administration, Graduate, Nursing

Skills for Support, Administrative

Desired skills for support, administrative include:

Error messages and of operating systems
Business mathematics beyond basic arithmetic
MS Office and other related software skills
Microsoft Office programs
Standard office equipment
Barriers proactively
Medical office procedures and medical terminology
Microsoft Office
Microsoft Office Products
Particularly MS Excel

Desired experience for support, administrative includes:

PDL ownership
Hiring support
Knowledge of Employer Group processes and systems
Schedules and coordinates logistics for meetings and events
Must possess strong customer service orientation and use judgment/discretion in handling confidential information
Strong proficiency in standard business software (Microsoft* Office, PowerPoint*, SharePoint*/WSS*, and web authoring tools)

Support, Administrative Examples

1

Support, Administrative Job Description

Job Description Example
Our company is looking to fill the role of support, administrative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for support, administrative
  • Chemistry data base entry
  • Complete concession request documentation
  • Coordinate X-ray program / paperwork / purchase documents / transportation
  • Generate conversion releases in SAP
  • Complete SAP entries
  • Data collection / entry for problem solving
  • Execute time sensitive transactions for union employees
  • Assists team with copying, filing, communications, internet research requests
  • Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail
  • Assist in the preparation of correspondence
Qualifications for support, administrative
  • Administrative skills, including Microsoft Word and Excel
  • High School Degree required / some college desired
  • 2-5 years of experience in a support position
  • Comfortable with and affinity with a technical work environment
  • Minimum five years of administrative or office management experience
  • Requires a two year Associates or 4 year B.A or B.S
2

Support, Administrative Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of support, administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for support, administrative
  • Production order maintenance
  • Weekly report downloads
  • Arrange travel, itineraries, meetings & calendars
  • Provide administrative support to 2 Associate Directors including but not limited to expense reports, assisting in email responses, appointment scheduling, travel planning, event planning, and managing special projects
  • Calendar management - including the coordination of complex and multiple participant executive or customer meetings
  • Assist with pre-meeting preparation & post-meeting notes / prioritization
  • Assist with the creation of executive meeting briefings and presentations
  • Communicate with internal and external parties including customer follow up and outreach
  • Schedule and manage complicated domestic and international travel itineraries
  • Quickly prioritize changing deadlines, and provide project management support
Qualifications for support, administrative
  • Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook
  • Must have ability to develop EXCEL spreadsheets and manipulate data to provide information for training briefs
  • Must have active within the last 24 months DoD TS/SCI security clearance
  • Must be willing to take CI Polygraph
  • BA with 1 – 2 years foreign language training experience
  • Working knowledge of the DoD foreign language program and DIA's role in that program
3

Support, Administrative Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of support, administrative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for support, administrative
  • Dispatching production order when fully trained
  • Use of MS Office and other software programs
  • Act as main receptionist for the Annapolis Junction office
  • Answering phones in a professional and courteous manner
  • Lead event coordinator for the facility, ensuring that all CGI sponsored events, trainings, are promoted and facilitated within this office space
  • Provides client facing support to include custom data pulls technical assistance such as password resets and system support as needed
  • Performs administrative support
  • Gathering, collecting, tracking and verifying data from multiple sources
  • Providing data and information on functional unit processes and procedures
  • Assisting and coordinating travel arrangements, meetings
Qualifications for support, administrative
  • A minimum of 1 year specialized experience within last 5 years of practical word processing which includes the organization and formatting of technical manuscripts and associated data to produce final documentation from rough drafts provided by engineers and technicians
  • Three (3) years of experience in providing customer service support
  • Possession of an active SECRET security clearance is required to begin employment
  • Excellent customer service skills exceptional organizational and personal skills and possess a strong work ethic
  • Effective communication (written, verbal, and non-verbal)
  • Strong technical aptitude/ability to quickly learn new tools and workflows
4

Support, Administrative Job Description

Job Description Example
Our growing company is hiring for a support, administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for support, administrative
  • This position will include special task assignments from the site Engineering Director such as maintaining staffing and hiring metrics, coordinating summer intern events, supporting new hire onboarding, organizing conferences or large meetings on site
  • Candidate may be required to obtain a Corporate Credit Card for use in handling engineering event expenses
  • Actively manages manager’s calendar and any team calendars by planning and scheduling meetings, conferences, and travel
  • Edit documents, including presentations, by formatting, inputting, editing, retrieving, copying text and data for internal and external meetings
  • Assists in drafting letters and documents
  • Answers phones, processes travel and expenses
  • Maintains partnerships and relationships by supporting the manager’s and team’s operations and keeping necessary information confidential
  • Assists in project completion by following up on results and deadlines as needed
  • Facilitate all meeting management needs including agenda preparation, correspondence and communication, document preparation, tabulation of voting and results, creation and/or updating of files, policy revisions, and dissemination of policy updates to faculty, staff and students
  • Assist to source goods and materials, obtain specifications and availability, negotiate delivery dates with vendors
Qualifications for support, administrative
  • Must listen to direction well and is comfortable asking questions
  • Ability to make decisions independently and prioritize meetings on behalf of the VP
  • Ability to quickly learn and follow organizational policies, practices, and operations
  • MS Office Suite (MS Word, Excel, Outlook)
  • Ability to exercise appropriate discretion an good judgement in completing job duties
  • Background in contracting processes
5

Support, Administrative Job Description

Job Description Example
Our company is looking for a support, administrative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for support, administrative
  • Responsible for recording of green, yellow and red card database
  • Destruction of accounting papers
  • PP-Q-Filing and shredding order
  • Coordinate meetings and trainings
  • Assist with coordinating and booking travel
  • Assistant to the Compliance Manager and Chief Compliance Officer
  • General administrative support to Compliance Department
  • Assist with data entry and data analysis
  • Execute assigned tasks with keen attention to detail
  • Perform with efficiency and accuracy and meet quality standards
Qualifications for support, administrative
  • Must possess solid planning, organizing, and data gathering skills, attention to detail
  • Strong verbal communication and customer service skills in a teamwork environment
  • Successful candidate must have a minimum of 2-3 years of related office experience
  • Must be proficient is MS Word, Excel, Power point, Outlook
  • AA or AS required, Bachelor’s degree preferred
  • Advance proficiency in relevant computer applications and/or systems including Microsoft Word, Excel, PowerPoint, and Outlook

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