Associate Administrative Support Job Description

Associate Administrative Support Job Description

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Associate administrative support provides network vulnerability management, system scanning, network server support, troubleshooting, and repair for JBPHH communications systems encompassing the operational network.

Associate Administrative Support Duties & Responsibilities

To write an effective associate administrative support job description, begin by listing detailed duties, responsibilities and expectations. We have included associate administrative support job description templates that you can modify and use.

Sample responsibilities for this position include:

Validation of QT invoice for the RDW and SGDA
Processes and codes all invoices and works with Finance to ensure JDE system/information is up-to-date
The Associate-Administrative Support performs all administrative activities supporting business objectives to an organizational entity
Opening, sorting and dating incoming mail
Working directly with Professional Relations Associates (including Credentialing Unit and Network Development) providing them support for their business needs
Proofreading Provider fee filing updates and preparing confirmation letters and kits
Handling new participation missing information workflows by contacting the dental offices to obtain the missing information
Communicating and coordinating with staff to investigate overdue and non-responsive providers for participation and (re)credentialing workflows
Assisting in the preparation of departmental mailings
Logging data/utilizing spreadsheets, database tools and word processing software

Associate Administrative Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Associate Administrative Support

Typically a job would require a certain level of education.

Employers hiring for the associate administrative support job most commonly would prefer for their future employee to have a relevant degree such as High School and Master's Degree in Education, Faculty, Business, Graduate, Nursing, Visual and Performing Arts, Health and Wellness, Athletic, Foundation, Teaching

Skills for Associate Administrative Support

Desired skills for associate administrative support include:

Access Network
IPAIRs and TARs
Network X and SAP P50
Outside Plant Locations Records and Facilities/Assignment a definite asset
SAP
Communications process and mediums
Systems
Bank’s operational procedures
Products and procedures
Medical terminology

Desired experience for associate administrative support includes:

Coordinating department events
Minimum of five years administrative experience supporting partners/directors and project work experience in a professional services and/or consulting firm environment
College degree in business administration, organization development or related field preferred
Strong project coordination, critical thinking, problem solving, organizational and time management skills
Able to work flexible hours and schedule (including Saturday’s and late evenings) as needed based upon project work and peak busy times
Ability to work overtime as needed, sometimes on short notice, based on project schedules and peak business periods

Associate Administrative Support Examples

1

Associate Administrative Support Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of associate administrative support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for associate administrative support
  • Assisting Gift Officers in researching donor accounts through use of various databases
  • Maintaining and updating the Development database
  • Handling and logging large volume of incoming and returned mail
  • Complex calendar management to balance business needs for our organization management
  • Travel management for our team including invoice processing and expense reporting
  • Management of organizational charts and distribution lists to enhance communication
  • Development of routine and specialized management reports
  • Anticipation of potential challenges and/or needs our employees and the leaders supported may face and proposal of alternative plans to overcome the challenge or need when possible
  • Additional projects and tasks as assigned and/or identified
  • Provide clerical support to the Projects Incident Management Team (IMT)
Qualifications for associate administrative support
  • Minimum of 2 years of previous Administrative/Reception/Accounting experience required
  • Advanced Excel skills - ability to create pivot tables and graphs, knowledgeable of database management and VBA
  • Comfortable with Powerpoint
  • Drug screen and criminal background check will be required
  • Must possess strong interpersonal and communication skills and the ability to multi-task, work effectively with a wide range of constituencies in a diverse community
  • Maintain current and accurate records of all meetings, phone calls, and briefings
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Associate Administrative Support Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of associate administrative support. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for associate administrative support
  • Works with the College of Education (COE) financial staff regarding all ECU Lab School purchases and notify when items are received
  • Manage and coordinate daily activities for the department
  • Receive and distribute mail daily
  • File personnel and financial paperwork
  • Assist with the scheduling for hiring, important visitors, and events
  • Update departmental directory as needed
  • Issue temporary visitor parking permits for the department
  • Maintain the keys for the department
  • Provide departmental wide access for electronic locks, keylocks and cipher locks
  • Assign desk space to students on a semester basis
Qualifications for associate administrative support
  • Establish vendors, track orders, process invoices, track travel authorizations and and process travel reimbursements, process employee reimbursements
  • Process requisitions/journal vouchers
  • Help place orders for Senior Design group, Instrumentation lab and for other faculty
  • Generates monthly reports for administrative staff to help in reconciliation
  • Issue purchase order numbers, approve MP orders
  • Answering and directing phone calls greeting and assisting visitors and vendors
3

Associate Administrative Support Job Description

Job Description Example
Our company is growing rapidly and is looking for an associate administrative support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for associate administrative support
  • Support a group of Tax Partners and staff
  • Fill in as first point of contact for our clients and associates at the reception desk
  • Reserve rooms, handle catering, send invitations, and manage responses for events
  • Create, edit, and proofread reports, letters, proposals and/or presentations
  • Schedule meetings for external and internal clients
  • Organize travel following established policies and procedures
  • Assist with new employee workstation set up
  • Exercise oral and written communication skills when performing such duties as patient registration and checking in and out patients from various clinics
  • Maintain departmental financial records and reports in efficient filing system and work with the School of Education Budget Officer and Business Service Coordinator to manage the TEHE budget
  • Initiate and complete departmental personnel action forms (PD-7, EPAF)
Qualifications for associate administrative support
  • Ability to conduct and interpret packet captures and perform analysis of HTTP/HTTPS, and SMTP connectivity
  • Experience with cloud-hosted infrastructure and web content delivery networks
  • Driver’s license required to operate fleet vehicles
  • Coordinates activities and information flow for EMG member supported
  • Prepares correspondence and report for EMG supported
  • Assists in various types of departmental projects, including company-wide initiatives
4

Associate Administrative Support Job Description

Job Description Example
Our company is hiring for an associate administrative support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for associate administrative support
  • Responsible for project management for non-treatment studies such as registries and studies closed to enrollment as assigned
  • Maintenance/design of our departmental website, serving as departmental technology coordinator (DTC), reserving computer labs for faculty each semester, creating and maintaining departmental database (40%)
  • Office Management that involves supervising two-three graduate assistants and two departmental FWS students, scheduling their hours in the main office and setting up tutoring schedules
  • Keeping track of and ordering office supplies (30%)
  • Other functions involve assisting Supervisor and special programs with general administrative assistance (20%)
  • Preparation of advertising, ordering catering
  • Maintain a high degree of confidentiality and professionalism in an environment with sensitive and proprietary information regarding technical and administrative activities
  • Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices
  • Work cooperatively with other administrative staff on group tasks, activities, and events
  • Help with travel authorization and travel expense reports for technical staff using Concur
Qualifications for associate administrative support
  • Able to handle sensitive and confidential material in a responsible manner
  • Associates degree or 2 years college equivalent
  • FERPA knowledge
  • Efficient use of computers and office equipment
  • Skill with social media, web sites, and the internet
  • Prior experience with marketing programs preferred
5

Associate Administrative Support Job Description

Job Description Example
Our innovative and growing company is hiring for an associate administrative support. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for associate administrative support
  • Inputting and making changes to course schedule as directed by Department Chair
  • Coordinating the HDFS admissions process for undergraduates
  • Running sweeps rosters for faculty
  • Keying departmental time sheets
  • Onboarding of all students and sponsored staff
  • Scheduling Occupational Health appointments for new employees
  • Ensure collection and administration of all paperwork in compliance with Federal and State laws
  • Administer background screen and I-9 forms
  • Attend Orientation weekly
  • Administers abbreviated orientation 3 times per week
Qualifications for associate administrative support
  • Two (2) to three (3) years in an academic setting with knowledge of Banner
  • Proficiency with Microsoft Excel and Word, and Google, specifically google doc/forms/sheets or similar programs
  • Expertise in billing, accounting, and maintaining supplies
  • Must have excellent organizational skills the ability to juggle multiple tasks simultaneously
  • Advanced spreadsheet use with formulas and multiple applications
  • Experience in an academic setting working with faculty personnel preferred

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