Administrative Support Associate Job Description

Administrative Support Associate Job Description

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Administrative support associate provides accurate Word, Excel and Power Point support by composing and/or editing a variety of documents, spreadsheets and presentations for the finance department.

Administrative Support Associate Duties & Responsibilities

To write an effective administrative support associate job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative support associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Utilizes software/word processing skills for data entry, reporting, word processing, desktop publishing, spreadsheets
Manage and maintain calendars using Microsoft Outlook
Preparing and tracking all financial requests
Reconciling Dean’s Office financial reports with area records
Prepare budget expenses for faculty members
Updating area Chair of any area, school and university events and activities
Advising area Chair on suggested organization improvements for the area
Assisting area Chair with coordinating activities with adjunct faculty
Assisting area Chair and Dean’s Office with coordinating activities for the hiring of graduate assistants
Handling a high volume of phone calls / emails

Administrative Support Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Administrative Support Associate

Typically a job would require a certain level of education.

Employers hiring for the administrative support associate job most commonly would prefer for their future employee to have a relevant degree such as High School and Master's Degree in Education, Faculty, Business, Graduate, Nursing, Visual and Performing Arts, Health and Wellness, Athletic, Foundation, Teaching

Skills for Administrative Support Associate

Desired skills for administrative support associate include:

Microsoft applications
Excel
Outlook
Word
PC applications
Spreadsheets
Confidential documents
Medical terminology
Policies and procedures for storage and retention of documents and records and ensuring security of valuable
Data retrieval

Desired experience for administrative support associate includes:

Minimum ten years of business operations or administrative experience
Strong oral and written communication capability
Bilingualism - Excellent written and oral communication skills (French/English)
Bilingual fluency in reading, writing and speaking Spanish with English as primary language
Flexible to occasional travel to our Fort Lauderdale office based on support need
Ability to effectively communicate and work with others to achieve results

Administrative Support Associate Examples

1

Administrative Support Associate Job Description

Job Description Example
Our company is growing rapidly and is looking for an administrative support associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative support associate
  • Maintain up-to-date tasks lists from Bridge Calls and discuss with the IMT to ensure DART needs are met
  • Provide assistance with policies and procedures which affect the IMT/DART mechanism
  • Meeting and interview coordination (printing, consolidating documents, booking meeting rooms, tracking action items)
  • May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes
  • Utilizes, reconciles, and manipulates data for management reports from different internal and external sources
  • Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, transcripts, test scores, immunizations, demographics, Monitors the entry of attendance and grades by teachers into the system
  • Employs the system to generate reports to satisfy the requirements of UNC General Administration, school administrators, local and state government, law enforcement and health agencies, the North Carolina Department of Public Instruction
  • Schedules and coordinates appointments, meetings, and events
  • Composes letters, memos, and reports as assigned by the principal
  • Handles support activities and manages a wide variety of records, reports, and files
Qualifications for administrative support associate
  • Coordinate messages, appointments and information to callers
  • Ability to operate general office equipment (copier, fax)
  • Highly detail oriented and strong organization/administration skills
  • Strong personal relationship with and be a consistent witness for Jesus Christ
  • Ability to deal effectively with students, faculty, in person and over the phone
  • Knowledge of ICD-10 and CPT codes- Knowledge of research and intelligence analysis techniques- Excellent research and analytical skills
2

Administrative Support Associate Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative support associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative support associate
  • Provide high quality administrative support on the development and preparation of organization charts, monthly status reports, communication and correspondence, spreadsheets, Power Point presentations
  • Advanced knowledge of Microsoft Office programs, particularly MS Excel
  • PCard ordering and reconciliation
  • Expense report processing for foreign and domestic
  • Ordering of catering
  • Assist with tour coordination
  • Arrangements for summer interns
  • Responsible for front desk coverage for lunches, breaks and PTO
  • Process work orders, move forms, foreign national data cards
  • Provide operational support to enterprise web and email filtering and data loss prevention infrastructure
Qualifications for administrative support associate
  • Ability to perform in unique and changing environment
  • Process and submit invoices, expense accounts and work orders
  • Excellent communication, analytical, strategic thinking and organizational skills
  • Assist in response to cybersecurity threats
  • Support system patching and upgrades
  • Provide guidance on architectural questions
3

Administrative Support Associate Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative support associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative support associate
  • Provide support to the Department Head and Faculty by coordinating workflow throughout the department
  • Maintain and reconcile the departmental budget and personnel files and provide other support duties as needed
  • Maintaining employment records for faculty, staff and students
  • Training and scheduling of student workers
  • Basic budget management
  • Supervision of Dean’s Office work-study students
  • Some event planning
  • Manage birthday card circulation/distribution
  • Recycling/shredding
  • Enter work orders and surplus items as needed for the department
Qualifications for administrative support associate
  • 5 years of experience administering and engineering Forcepoint/Websense
  • Extensive experience working with Forcepoint Web Security, Email Security, and DLP (formerly Websense TRITON AP-Web, AP-Email, and AP-Data), V- and X- Series appliances, and both on-premise and hybrid/cloud deployments
  • Strong understanding of proxy appliances, web and e-mail filtering, DLP, and SSL inspection
  • Well-versed with Internet services architecture and operations including web browsing, email flow, and security technologies and platforms
  • Five or more years progressive administrative support work experience
  • Proven ability to exercise good judgment and discretion, analyzing and resolving confidential, difficult, and sensitive situations with diplomacy, tact and timeliness in a fast –paced environment
4

Administrative Support Associate Job Description

Job Description Example
Our company is looking to fill the role of administrative support associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative support associate
  • Creating correspondence, documents, presentations and spreadsheets
  • Help with staffing matters, such as extensions of contingent workers, on Work Day
  • Download monthly cost reports of various projects to help group managers monitor spending and staying on budget
  • Intermediate skills in applicable software packages and office equipment
  • Basic project administration skills
  • Proficient in written and verbal communications
  • Ability to use independent judgment to manage and prioritize a diverse workload and complete assignments with strict deadlines
  • Demonstrated ability to multitask in an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment
  • Demonstrated ability to work proactively and take initiative as needed in non-routine situations
  • Eager to work behind the scenes to help others complete their tasks, or to complete tasks on their behalf
Qualifications for administrative support associate
  • Demonstrated high-level organizational skills, detail-oriented with demonstrated ability to handle multiple priorities and to take initiative to resolve issues
  • A master communicator, both verbally and in written form
  • Work collaboratively with internal and external partners to reach the goals of the department
  • Thorough knowledge of Banner, E-marketplace, PCard reconciliation, and Microsoft Access
  • Ability to multi-task, meet deadlines and communicate well with others in a team environment
  • Ability to solve problems, develop contingency plans and respond to changing circumstances
5

Administrative Support Associate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrative support associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative support associate
  • Maintain spreadsheets of EPA/SPA personnel, Graduate assistantships
  • Responsible for New Hire orientation list
  • Educate managers and staff on hiring and on boarding process
  • Serves as staffing team liaison to external applicants for inquires related to the application process
  • Administrative support on joint Onboarding projects
  • Working the School of Education’s (SOE) Budget Officer and Business Service Coordinator to manage the ERM budget
  • Initiating and completing departmental personnel action forms (PD-7, EPAF)
  • Responsible for maintaining Payment Card Industry Data Security Standards
  • Assists with gift card activation and administration
  • Responsible for confidential customer information
Qualifications for administrative support associate
  • Strong ability to establish and maintain professional and effective working relationships with an extensive group of university employees, university officials, business contacts and the general public
  • Knowledge of PeopleSoft Financials and Wolf Reporting Systems or similar programs
  • Ability to manage time efficiently and work independently
  • Bilingual fluency in reading, writing and speaking business Spanish and English
  • Experience reading grant request for proposals
  • Prior experience working with a graduate school

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