Administrative Support Job Description

Administrative Support Job Description

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Administrative support provides support for Microsoft Outlook email clients, and other Microsoft Office applications.
Administrative Support Job Description

Administrative Support Duties & Responsibilities

To write an effective administrative support job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative support job description templates that you can modify and use.

Sample responsibilities for this position include:

Managing Excel spreadsheets
Front end scanning and sorting of corporate and departmental mail received (department specific)
Create batch header sheets to enter new batches
Review images as they are scanned for image quality
Perform daily cleaning inspection and maintenance for the scanning equipment
Maintains the integrity of the Department file system in an organized manner in order to facilitate ongoing production and audit trail requirements
Review and identify required updates for Medicare Advantage member contracts
Generate & assign Serial Numbers
Generate inspection documents
Format Heat Treat review records & print documents for Engineer Review

Administrative Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Support

List any licenses or certifications required by the position: J2, COB, APTF, CPR, PLMS, DTS, IA, PRINCE2, VCA, JST

Education for Administrative Support

Typically a job would require a certain level of education.

Employers hiring for the administrative support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Management, Faculty, Communication, History, Business/Administration, Graduate, Nursing

Skills for Administrative Support

Desired skills for administrative support include:

Excel
PowerPoint
Microsoft Word
Exchange
Lotus Notes
Microsoft applications
Outlook
Payroll systems
Policies
Office equipment

Desired experience for administrative support includes:

Requires minimum 7 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
High PC proficiency
Ability to stand for approximately 1 to1-1/2 hrs
Ability to walk for approximately 1 to 1-1/2 hrs
Positive attitude and ability to interact well with others
Demonstrated success as a School Director, Project Lead, SIG Coordinator, or equivalent

Administrative Support Examples

1

Administrative Support Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrative support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative support
  • Perform and assist administrative duties, including employee in-and-out processing, tracking actions in tracking system, maintain agency record files
  • Perform other clerical receptionist duties such as filing, photocopying, faxing
  • Assisting in the preparation of client project reports, schedules
  • Audit Conversion Releases for errors and omissions
  • Printing Conversion Releases
  • Scanning Outside Conversion materials and uploading to SAP
  • Emailing Conversion Releases to outside convertors
  • Assist Planning in tracking material at Outside Conversion
  • Reporting of Productivity and lead time
  • Entering MDRs (Goods Movements) into SAP
Qualifications for administrative support
  • Strong ability to build confidence and high performing teams
  • Calendaring/meeting scheduling
  • Self-motivated and the ability to work independently with minimal supervision/direction
  • Experience in working with multisite orgs and diverse/cross-functional teams
  • This function will require handling and movement of file storage boxes
  • 4 - 6 years’ experience in preparing multiple Time & Expense reports
2

Administrative Support Job Description

Job Description Example
Our growing company is looking to fill the role of administrative support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative support
  • Must become proficient in the training system, currently Learning Exchange (LX), in order to run monthly reports, generate metrics, monitor training compliance, schedule courses, and support engineers with training needs
  • Miscellaneous data entry, filing, office equipment operation and receptionist duties
  • Partner with global peers regularly to share experiences, and brainstorm on new ideas to ensure consistency of culture and site look and feel
  • Day-to-day facilities operations with a focus on working with vendor’s service levels and communicating with building management
  • Managing procurement for office requirements
  • Providing Ask Ticket resolution
  • Assignment of a wide variety of diverse administrative general office functions such as ordering supplies, filing, answering phones and screening visitors, and organization of information
  • SAP receiving (inbound stock orders)
  • Buyout receiving
  • Confirmation of production orders
Qualifications for administrative support
  • Able to interact comfortably with all levels
  • Provides tracking and reconciliation of all shop hours in Kronos and E2 reporting to SAP
  • Purchases and maintains office supplies for STC Mold Design in Harrisburg and South
  • Experience with Microsoft ACCESS database management and basic understanding how queries are developed and “run”
  • Documented proficiency in a foreign language
  • Certified Command Language Program Manager
3

Administrative Support Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative support
  • Manage calendars & meetings – including working independently to resolve conflicts, optimize time, and cross all the t’s / dot all the I’s
  • Plan for, schedule, and manage travel arrangements
  • Create & manage expense reports
  • Work collaboratively across teams to make sure things are running smoothly
  • Get comfortable with typical office technology – scanners, fax machines, copiers
  • Help or lead the planning of internal and external events – including communications with stakeholders, vendors, and attendees
  • Interacting and coordinating with Engineering and other departments
  • Will initiate and follow through on Request To Order (RTO), Purchase Requisition (PR) and Purchase Order (PO) processing
  • Will call and work with vendors on pricing and maintenance costs of items
  • Use software tools to maintain reports and monthly maintenance contracts
Qualifications for administrative support
  • A minimum of 2 years experience within last 5 years of practical word processing requiring a general knowledge of varied and advanced functions of different types of software
  • Effective documentation
  • Ability to prioritize conflicting work requests
  • Ability to function effectively in an independent work environment
  • Must have good typing skills and high accuracy
  • Positive outlook and team player attitude
4

Administrative Support Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrative support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative support
  • Prepare and receive all invoices pertaining to site service for PO and payment
  • To prepare and maintain full and accurate financial records of all transactions carried on behalf of specific individuals-Credit card expenses/ PCard expenses
  • Distribute supplies to employees when requested
  • Review of monthly statements of local vendors to manage and pay accounts
  • Shipping and Receiving of Products and Supplies (both physical and in Oracle)
  • Customs paperwork, as necessary
  • Courier
  • Procurement of office supplies and print orders (procedural checklists, forms)
  • Take the place of plant director secretary
  • Take the place in products shop
Qualifications for administrative support
  • Use standard office equipment quickly learn to use new office support technology systems and software packages
  • 3-5 years of related experience, previous experience supporting a Technical/Product organization
  • Flexible and eager to take on new responsibilities
  • Familiarity in working with senior internal and external corporate executives, elected officials, and trade associations
  • Must have advanced MS Office experience
  • A high school degree and a minimum of 4 years’ relevant experience
5

Administrative Support Job Description

Job Description Example
Our company is hiring for an administrative support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative support
  • Must be dependable and committed to good attendance
  • Daily tracking/monitoring of time punches, notifying management if changes need to be made
  • Helping sort and stuff envelopes during slow periods of the day
  • Provides assistance to Engineering Configuration Manager (ECM) by gathering reports and data
  • Identifies and route drawings throughout Norfolk Naval Shipyard Engineering Planning Department for review by the appropriate technical code
  • Be able to utilize SPaRK, and Navy data Environment (NDE) to incorporate lesson learned from previous ship installation drawings Assists in development, assembly and final distribution of approved Selected Records Drawings (SRD’s), Ship Information Book’s (SIB’s) and Technical Manuals at end of assigned vessels availability periods
  • Arrange travel logistics and coordinate schedules
  • Maintain the appointment book
  • Review, sort, and file a variety of material
  • Must be organized and able to handle multiple tasks at one time
Qualifications for administrative support
  • Proficient knowledge and use of Microsoft tools such as Word, Excel, and PowerPoint
  • Experience with various software tools used in purchasing, travel scheduling and timesheet systems
  • Technical capabilities, comfortable with computer systems
  • Minimum of Bachelor's level degree, two years of related experience preferred
  • Working knowledge of computers and the operation of standard office machines, computer programs (Microsoft Office Suite Word, Excel, PowerPoint)
  • Must have excellent verbal and written communication skills and demonstrate excellent critical thinking skills

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