Administrative Project Coordinator Job Description

Administrative Project Coordinator Job Description

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Administrative project coordinator provides leadership and mentoring to junior Industry Standards colleagues assisting them with project support, standard methodologies and industry knowledge.

Administrative Project Coordinator Duties & Responsibilities

To write an effective administrative project coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative project coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Work with project teams to build and maintain project plans keeping them aligned between Infrastructure and other functions
Develop and update the dashboards for project governance meetings
Develop and update monthly project dashboards
Track, maintain and report on project financials
Track and update project roadmaps
Develop departmental processes to support GTI and Wealth Management initiatives
Act as back-up to the front desk by answer phone and greeting walk-in clients, visitors and applicants in a professional and courteous manner and direct or assist them as appropriate
Provide administrative support to the MD, Head of Responsible Investment, Asset Management, such as answering telephones, manage complex calendar by planning and organizing meetings and other special events, collaborate with vendors and other stakeholders on offsite/onsite visits
ODelivery of reporting on an ad-hoc basis
OSpecial projects supporting the Director of Publishing Operations

Administrative Project Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Project Coordinator

List any licenses or certifications required by the position: FERPA, PM, CGA, PMP, FRA, QA, PEERS, CITI

Education for Administrative Project Coordinator

Typically a job would require a certain level of education.

Employers hiring for the administrative project coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Finance, Healthcare Administration, Business/Administration, Project Management, Associates, Management, Health, Graduate

Skills for Administrative Project Coordinator

Desired skills for administrative project coordinator include:

Exterior building industry
Business contracts and invoice processing
JDEdwards Enterprise One
NPS and survey methodologies
Requesting bids
Reviewing quotes and contracts
Microsoft Excel
/E industry desired
A/E industry
Adobe Creative Cloud Suite

Desired experience for administrative project coordinator includes:

Serves as a contact to people inside and outside the company
Collaborates with various internal staff and departments in preparing special projects
Interfaces at a high level with internal and external Executives
One to three years relevant administrative experience
Two to three years previous experience as an administrative assistant in a professional environment
Highly Advanced PC skills required (Must be fluent in MS Office, Word, Excel (well versed in Pivot Tables, V/H Lookup, ), Outlook, PowerPoint and the Internet with no training needed)

Administrative Project Coordinator Examples

1

Administrative Project Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of administrative project coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative project coordinator
  • Interfaces primarily with resource personnel, construction management, service management and project support team members
  • Utilize strong customer focus to ensure internal customers are supported
  • Utilizing defined work instructions were available will proactively solve problems within defined work scope seeking consultation of higher levels staff for problems outside position requirements and responsibilities
  • Will support other departments and Directors as operations dictate
  • Lead or participate on multiple projects/assignments from inception to completion and solicit participation of other team members to ensure timely completion
  • Participate and support project teams by designing comprehensive project management reports
  • Coordinate, lead or perform high-level support activities across department/division/function for specific assignments
  • Responsible for compiling, tracking, and maintaining accurate data and statistics for the department/function
  • Proactively partner with manager(s to understand his/her office operations
  • Coordinate workflow generated from multiple sources and procure additional resources as needed
Qualifications for administrative project coordinator
  • Preparing town hall agendas, presentation materials, etc
  • Preparing leadership meeting agendas, and arranging meeting rooms, equipment etc
  • Top notch organizational skills and ability to manage multiple projects with short turnaround times and capable of shifting priorities—adapting to changes in priority and/or direction are a must the ability to think "outside of the box."
  • Must have excellent written and oral communication skills, including professional telephone techniques, virtual meeting tools/management
  • Practical experience managing financial and confidential documents
  • Workplace experience- 6+ years in administrative support role and brokerage and/or real estate background is preferred
2

Administrative Project Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative project coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative project coordinator
  • Assist Business Unit Managing Partner, Partners, and Project Managers, as needed
  • Maintain general office organization, (ordering and stocking supplies, ensuring conference rooms are client-ready)
  • Act as liaison between NPO team, grantees, and Alliance members including scheduling webinars, meetings, travel, and hosting event activities
  • Supports the Shared Services Director, Managers and team with a variety of project and administrative tasks, including scheduling meetings, conferences and seminars
  • Formats and types a variety of correspondence, including creating work plans and tracking projects from initiation through to completion
  • Serves as a liaison to other teams and external parties as needed
  • Triages and responds to requests for information and assistance
  • Undertakes projects, including planning, research, progress reporting, status meetings, report drafting (including statistics, graphs, charts, ), notes and follow-ups
  • Assists Shared Services Director and Managers with special projects
  • Distribute communication and information from facsimiles and inter-department mail
Qualifications for administrative project coordinator
  • Strong computer skills, specifically with MS Word/ MS Excel, and MS Office Suite
  • Associate degree in Business and Business-related fields or equivalent trade-off in related work experience
  • Associates degree (A.A.) with minimum four years related experience, six years related experience, or equivalent combination of education and experience
  • Perform research on properties using tools, databases, and protocols provided by ERM
  • Assemble property reports including summarizing research findings, spell-checking and formatting, Adobe Acrobat PDF assembly from multiple documents/appendices
  • Send correspondence for each property and track responses
3

Administrative Project Coordinator Job Description

Job Description Example
Our company is looking to fill the role of administrative project coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative project coordinator
  • Maintain and coordinate manufacturer project conference calls and agenda items
  • Maintain the Dealer Agreement Log Binder with facility related information
  • Maintain all department files including project drawings and surveys
  • Coordinate department time sheets for proper resource allocations from Corporate Accounting
  • Provide assistance and coordination of facility related matters with Real Estate, Corporate Tax, Marsh USA, and other SAI entities as may be required
  • Provide assistance and act as the liaison between Project Managers and Corporate functions
  • Resolve customer issues and questions
  • Maintain detail and accuracy in order entry and customer requests
  • Maintain and service new customer accounts
  • Follow and execute any additional direction given by ISS Manager/Operations Manager that will assist in obtaining overall goals and objectives of the organization
Qualifications for administrative project coordinator
  • Assist with innovating and streamlining data collection and reporting
  • Provide project assistance and coordination to multiple project teams
  • Assist in historical mapping interpretation for properties
  • Research Environmental, Social, and Governance status of clients
  • Research and review of client sustainability reports
  • Researching Environmental Health and Safety regulations – current and upcoming
4

Administrative Project Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative project coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative project coordinator
  • Assist Project Managers with new on line applications for managing their projects
  • Accurate and timely word processing of correspondence/reports/specifications as per established standards
  • Document review and editing capabilities, attention to detail a must
  • Document control – ensures quality management procedures are being followed
  • Prepares reports including the researching, compiling, and summarizing of data
  • Maintains routine/confidential records and files as per ISO9001 standards
  • Maintains appointments, schedules and department vacation planner
  • Assist with processing of expense reports for Senior Managers
  • Compile routine correspondence
  • Answers/places telephone calls and schedule meetings as required including conference calls/WebEx sessions
Qualifications for administrative project coordinator
  • Highly motivated and flexible to work independently and in a team environment
  • High attention to detail in order to deliver high-quality work products
  • Effective problem-solving and multi-tasking abilities
  • Strong written English skills, technical writing experience preferred
  • The ability to learn and use online databases to research and prepare reports
  • Able to provide the highest level of customer service to both internal and external clients
5

Administrative Project Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative project coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative project coordinator
  • Attend quarterly administrative meetings
  • Assist with maintenance of off-site storage system (Iron Mountain Storage) and electronic storage requirements
  • Assist in planning and organizing department socials and marketing activities
  • Participate in SH&E Committee Social Committee
  • Organization and prioritization of assignments and taking initiative to follow through on pending items
  • Switchboard reception relief as needed
  • Interface effectively with construction field supervisors, warranty staff, new home sales consultants, vendors, subcontractors and management
  • Must be detail oriented and able to deal effectively with numerous phone calls and interruptions
  • Possess strong computer skills including Word and Excel applications
  • Create closing packages for all new home buyers
Qualifications for administrative project coordinator
  • One to two years of experience in administrative and support staff activities
  • Background in ecommerce applications strongly preferred
  • Thorough knowledge of end-user business processes, policies, procedures, personnel, protocol, problem solving processes and detailed technical systems
  • Ability to read, interpret, understand and apply cross-functional knowledge and to communicate effectively
  • Ability to develop and work according to structured plans
  • Thorough knowledge of information systems, technology, computer hardware and software and operating systems

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