Administrative Services Coordinator Job Description

Administrative Services Coordinator Job Description

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129 votes for Administrative Services Coordinator
Administrative services coordinator provides expert counsel and advice to employees and managers on company policies and procedures and applicable local, state and federal laws.

Administrative Services Coordinator Duties & Responsibilities

To write an effective administrative services coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative services coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Schedules manager domestic and international travel in compliance with existing policies and procedures May coordinate travel for large groups of partners for regional events
Ensure compliance with Health and Safety (both internal and external), Fire Safety, emergency/evacuation and security procedures
Provides administrative support to leaders
Serves as a primary point of contact for the regional office
Organizes and schedules team and department meetings
Coordinates projects or phases of projects
Receive telephone calls, visitors and guests
Organize and maintain central file system and electronic and archival records
Coordinate all Facilities Management regarding the office space and services, working with local OW Management and Regional OS/Real Estate management
Assist with internal office moves and refurbishment projects as needed

Administrative Services Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Services Coordinator

List any licenses or certifications required by the position: BLS, IPS, EMBA, ACPS, P.O.S.T, GOLD

Education for Administrative Services Coordinator

Typically a job would require a certain level of education.

Employers hiring for the administrative services coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business/Administration, Human Resources, Business/Management, Real Estate, Business, Law, Management

Skills for Administrative Services Coordinator

Desired skills for administrative services coordinator include:

State
Procedures
Company and departmental policies
Local governmental laws and regulations
Practices applicable federal
Access
Applicable Federal
CGMPs and application of good documentation practices within pharmaceutical industry
Local laws and regulations
Code of Ethics

Desired experience for administrative services coordinator includes:

Experience required in hotel booking systems, Microsoft Office, Salesforce, and other web-based programs
Health and Wellness background is preferred
Effective written, verbal and electronic communication skills in both English and French
Proficiency in all Microsoft Office Programs, PowerPoint, Excel, Word and Outlook
2 years – Medical Secretary experience
Proficiency in all Microsoft Office Programs, Word, PowerPoint, Excel, Outlook

Administrative Services Coordinator Examples

1

Administrative Services Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative services coordinator
  • Ordering, stocking and inventory management of OW specific supplies
  • Responsible for maintaining relationships with vendors
  • Oversee the OS budget
  • Providing support to Transaction staff on an as needed basis
  • Other duties as assigned by the local operating company leadership
  • Composing and preparing correspondence, presentation materials, meeting materials and project/budget report summaries
  • Managing several active calendars of appointments
  • Assuring that the operations of the Center are in good working order, financial reviews and reconciliations are completed and discrepancies are resolved
  • Support Administrative Services team
  • Works with Administrative Services team on special projects, company initiatives and new program roll outs
Qualifications for administrative services coordinator
  • 5+ years of prior administrative assistance or coordinator experience, or 3 years of administrative and consumer experience if candidate has a health and wellness background
  • Working with Chief Auditor on regular communications to employees
  • Advanced level Proficiency in all Microsoft Office Programs, Word, PowerPoint, Excel is absolute requirement
  • Two years of full-time clerical/office experience in a large university or complex corporate department, providing direct administrative support and overseeing multi-faceted office operations
  • Proficient PC skills are required, including Microsoft Office Word, Excel, PowerPoint and Project applications, electronic mail, calendar scheduling, and Internet
  • Must possess excellent customer service and communication skills (in person, over the phone and in writing)
2

Administrative Services Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative services coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative services coordinator
  • Licensing back up as needed to ensure all independent contractor license updates are completed in a timely manner
  • Coordinates with fleet, fixed assets and accounting on leased assets
  • Processes invoices to be leased with various banks
  • Maintains leasing logs
  • Maintains records of all leasing documents
  • Coordinates/Assists with vendors and internal staff on information requests
  • Assists with JE uploads during month end process
  • Assists with creating reports for leasing, AR and Collections as assigned
  • Assists with internal/external audit information requests
  • Coordinate the installation, upgrade and maintenance of all company printers and mail equipment and other office equipment
Qualifications for administrative services coordinator
  • Strong attention to detail, and the ability to prioritize tasks in a complex business environment
  • Minimum of 2 years of administrative assistant experience regarding contract documents, proposals, and contract files
  • Proficient with a variety of software applications used by the department
  • Demonstrated ability to organize, prioritize and report work routines and work of others
  • Associates degree in Business or related discipline required
  • At least five (5) years of administrative or business support experience including managing an office, preparing materials for board-type meeting, coordinating logistics for various constituents
3

Administrative Services Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative services coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative services coordinator
  • Provide logistical and scheduling support for company-wide projects to update or replace company office equipment
  • Facilitate all mail services and distribution methods for the Company
  • Ensure successful mail delivery through sorting, metering and postage
  • Compile, enter and audit data and documents within company databases, database retrieval software and filing management systems
  • Maintain effective communication and good relationships with third-party vendors
  • Coordinate and schedule document destruction services for all company locations
  • Support the RFP process for functional area in conjunction with Supply Chain
  • Ensure effective communication and awareness of company policy and procedure for mail distribution services, documentation control and document destruction
  • Document critical work processes within functional area
  • Supports the budgeting process for functional area
Qualifications for administrative services coordinator
  • Proficiency in all Microsoft Office Programs, Word, PowerPoint, Excel, Visio, Outlook (for email, scheduling)
  • At least 1 one year – but preferably 3 years – of experience working in an office environment - preferably in higher education, and with culturally and academically diverse populations of students
  • Ability to multi-task in a highly collaborative environment
  • Ability to prescribe and practice ethical behavior
  • Proficient with a variety of software applications
  • The scheduling staff uses PS3 and AtHoc calling system, prior knowledge about this systems is also preferred
4

Administrative Services Coordinator Job Description

Job Description Example
Our company is looking to fill the role of administrative services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative services coordinator
  • Efficiently and accountably coordinate the intake, preparation, processing, and flow of the department's documents
  • Assist Credentialing and Provider Enrollment Specialists with retrieval of their work as assigned
  • Conduct research, collect and analyze data, and prepare reports
  • Managing and scheduling meetings within the office, school, university, and with outside stakeholders on behalf of the Director of Student Services
  • Help prepare the Director of Student Services for meeting by providing additional communication, documents, agendas
  • Support all logistics for the LEAD program (marketing the program, receiving applications, support the review and decision-making process, communicate decisions, schedule meetings and all associated logistics, maintain program files, administer assessment, and create report for decision-making and improvement
  • Will oversee shuttle schedule and communicate details to stakeholders
  • Serve as a back-up for re-imbursement requests
  • Students for the purposes of sharing information and setting up Disability related services for Summer Intensive and LEAD purposes
  • Staff, Faculty, and Instructors for the purposes of administering DSS accommodations and Summer Intensive
Qualifications for administrative services coordinator
  • Assist in the preparation and coordination of listing pitches/presentations and proposals
  • Experience using Sales Force is a real plus
  • Adobe Creative Suite (Illustrator, Photoshop, & InDesign) is preferred but not required
  • Skilled at applying past knowledge to new situations
  • Strong oral and written communication skills necessary to interact diplomatically with diverse groups of people
  • Demonstrated proficiency in the use of standard word processing, power point and spreadsheet software
5

Administrative Services Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrative services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative services coordinator
  • Coordinate the IT procurement processes for University Advancement and maintain technology inventory according to University policies and procedures
  • Oversees administrative projects for Finance and Enterprise Services (FES), the Executive Director and KLS-wide
  • Administers a complex calendar for the executive director, including planning and executing travel arrangement, reimbursements and other related activities, and organizes files
  • Coordinates and participates in leadership team and other meetings and events, organizing agendas, action items and planning to ensure smooth execution
  • Reads, proof-reads, researches, and drafts communications
  • Ensures on-target outcomes of the Administration budget (approximately $40k), tracking administrative expenses, performing monthly reviews, quarterly reforecasts and the annual budget submission
  • Reports on and liaises as needed to Harvard Library and external business, college and university libraries
  • Anticipates team and administration needs and takes action proactively
  • Acts as an integral member of a three-person team, helping as needed on projects and providing coverage for absences of other team members
  • Compile, organize, and summarize data from multiple sources
Qualifications for administrative services coordinator
  • Spanish and/or French language skills a plus
  • Experience with Microsoft Outlook, and proof-reading/editing
  • Cross-functional collaboration with department coordinators
  • At least 3 years of Executive Administrative Assistant experience
  • High school diploma or GED with 2+ years of experience in administrative position
  • Entry level accounting experience

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