Administrative Services Manager Job Description

Administrative Services Manager Job Description

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Administrative services manager provides support to end users / clients on Information Management Systems such as Office 365, Outlook, Internet applications etc.

Administrative Services Manager Duties & Responsibilities

To write an effective administrative services manager job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative services manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Provide direction and leadership to the teams responsible for Facilities, Maintenance, Mail Operations and all other Office Services functions at the corporate office
Manage security system and oversee contractors responsible for system maintenance
Responsible for upgrades, improvements and innovation to integrate with other company systems and improve overall security
Directly manage either through internal teams or external service provides all space planning, renovations and construction projects
Collaborate with vendors, architects and leadership to ensure facility meets needs of the growing business
Review and evaluate projects in progress, contract compliance, and quality control
Direct and oversee implementation of work plan, assigned work, activities, and projects
Provide oversight on all maintenance issues Recommend and develop policy and procedures
Develop or participate in writing specifications for equipment, systems, or services
Work with leadership, procurement, and facilities to set furniture standards

Administrative Services Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Services Manager

List any licenses or certifications required by the position: CAFM, CAFS, PMP, CFM, IFMA, ITSM, BLS, ACLS, CPA, PHR

Education for Administrative Services Manager

Typically a job would require a certain level of education.

Employers hiring for the administrative services manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Education, Business, Accounting, Management, Public Administration, Finance, Technical, Human Resources, Administration

Skills for Administrative Services Manager

Desired skills for administrative services manager include:

Computer systems/MS Office applications
Similar operating systems
Excel
Hands-on experience with unions and collective bargaining agreements and U.S. Department of Labor employment law
EA/AA role
Government contracting terminologies and applications
Methods
Microsoft Outlook
NeoGov Suite
New World Financial Systems

Desired experience for administrative services manager includes:

Manage company office moves to ensure productivity is not lost, ensuring strong communications with impacted teams
Evaluate operations on on-going basis
Oversee relationship with café and vending to provide variety, freshness, and healthy choices
Work with HR and café to cultivate community of engagement in our day to day operations
Answer all human capital-related questions from
Host and sponsor a task force

Administrative Services Manager Examples

1

Administrative Services Manager Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative services manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative services manager
  • Define key competencies for EAs and develop interviewing strategies to hire top talent
  • Define the Firm value proposition for EAs and recommend best practices to enhance EA morale to attract top talent
  • Develop an evaluation strategy and approach to effectively assess EA performance
  • Support office managers in assessing EA performance gaps and provide solutions
  • Provide guidance on compensation decisions related to offer letters, salary raises and year-end bonus decisions to ensure consistency across the US
  • Manage a team of Administrative Assistant professionals
  • Lead, schedule, coordinate and oversee daily work and projects
  • Develop and enhance Cooperative interdepartmental relationships and communications of a broad scope throughout EIT
  • Lead and participate in projects focusing on business issues related to the Office of the CIO
  • Manages corporate office space efficiently and in a cost effective manner, including space planning and reorganization
Qualifications for administrative services manager
  • Take an active leadership role in overall BST management
  • May require minimum three (3) years of experience in functional area
  • Ability to adapt to constantly shifting priorities in managing a wide-range of projects
  • Ability to schedule effectively to meet business demands while maintaining financial goals
  • Assess training needs and may develop associated training working the Spectrum educational program
  • Hire, orient, train, and conduct performance reviews for staff handling research administration activities associated with the recruitment unit
2

Administrative Services Manager Job Description

Job Description Example
Our innovative and growing company is hiring for an administrative services manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative services manager
  • Develop SOP’s and other materials for recruitment
  • Implement, administer and evaluate day-to-day administrative activities of the three key central University financial functions within Financial Management Services
  • Represent the Office of Treasurer for administrative and coordination within the FMS and Business Affairs
  • Coordinate outreach activities that may include communications, events, training and conferences
  • Manage purchasing, and payments
  • May direct staff to perform various tasks and assignments
  • Coordinate agendas, meeting materials and logistics and meeting follow up
  • Manages all daily aspects of the AA team to ensure effective and efficient service delivery
  • Proactively meet with AA staff to build a cohesive team by educating, sharing information, and providing updates
  • Meets regularly with individual AA’s to understand issues and assess workload, service challenges, and provide continuous, ongoing performance feedback
Qualifications for administrative services manager
  • Ability to effectively question decisions and conclusions using critical thinking skills and reasoned judgments
  • Ability to apply an intellectually disciplined process of actively and skillfully conceptualizing, applying, analyzing, synthesizing, and/or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning, or communication, as a guide to belief and action
  • Skilled in figuring out the processes necessary to get things done
  • Counted on to exceed goals successfully
  • Ability to set effectively prioritize competing needs and requirements
  • Ability to build & manage complex business relationships
3

Administrative Services Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for an administrative services manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative services manager
  • Collaborates with other service lines and other AA Managers within Administrative Services and across multiple offices in support of AA service delivery
  • Manage Client Relationships – Build and maintain effective internal client relationships
  • Meet regularly with supported P/P/MDs to build strong relationships, understand business needs, manage service delivery, resolve issues, and bring solutions
  • Proactively reaches out to P/P/MDs regarding AA support assignments and perform regular assessments to align AA skills with P/P/MD expectations and business requirements
  • Partners with Regional EA/AA peer management group on various projects and initiatives
  • Supervise and mentor interns
  • Anticipate future support needs by teaming with office leadership to understand growth projections
  • You will take a proactive approach toward initiatives, problem solving, real-time decision making and complex issue resolution
  • You will be responsible for of the Head of HR agenda and schedule including management of meetings , documentation and , Organizing material for meetings, preparation of minutes and follow up on results
  • Initiates planning for real estate or administrative solutions to meet those strategies or initiatives, engaging both Business Managers and key Real Estate / Admin services
Qualifications for administrative services manager
  • A good knowledge of strategic & tactical planning skills
  • Supervisory experience of 10+ employees required
  • Five+ years in the role of EA/AA or its equivalent strongly preferred
  • General office management experience, preferably gained in a professional services firm
  • Works closely with senior business leaders on business continuity plans that reflect the needs of the business
  • Experience presenting recommendations to senior management
4

Administrative Services Manager Job Description

Job Description Example
Our company is looking for an administrative services manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative services manager
  • Manage all daily aspects of the AA team to ensure effective and efficient service delivery
  • Meet regularly with individual AA’s to understand issues and assess workload, service challenges, and provide continuous, ongoing performance feedback
  • Coordinate AA assignments considering an individual’s career goals and the needs of the business
  • Collaborate with other service lines and other AA Managers within Administrative Services and across multiple offices in support of AA service delivery
  • Proactively reach out to P/P/MDs regarding AA support assignments and perform regular assessments to align AA skills with P/P/MD expectations and business requirements
  • Proactively communicate issues, challenges, and solutions upwards to ensure successful service delivery and relationship management
  • Provide overall responsibility for administrative, financial and human resource operations, ensuring appropriate and efficient provision of services and facilities to meet departmental and institutional goals and objectives
  • Plan, develop, implement, analyze and control all fiscal aspects of the CCMP to meet departmental and institutional goals through operating (>$25MM) and capital budget development and processes to monitor the department’s compliance to budget
  • Manage the functions and activities of the Administrative, Information Services and Financial section of the CCMP and its assigned 16 employees
  • In collaboration with the Executive Director, develop strategic plans and recommend, initiate, implement, and monitor changes to processes and procedure designed to improve the efficiencies of the department
Qualifications for administrative services manager
  • Communicate and ensure compliance with all regulatory guidelines, with institutional quality standards and improvement initiatives
  • Oversee the daily operations of the Cardiology and Pulmonary services, including the EKG, Echo and Pulmonary Function Testing (PFT) Labs to ensure efficient and effective operations and quality patient care
  • Directly supervise Lab Supervisors, Physician Office Assistants and support staff to ensure the most professional, organized, efficient and appropriate management of the Cardiology and Pulmonary labs and physician academic offices in an environment that encourages staff development, continuous improvement, and the highest quality service
  • Oversee the daily activities of staff, ensuring job duties are being completed accurately, thoroughly and within specified time frames
  • Review requests that have a financial impact for conformance to budget
  • Assist with special projects and other job-related activities as assigned by the Administrative Manager
5

Administrative Services Manager Job Description

Job Description Example
Our innovative and growing company is looking for an administrative services manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative services manager
  • Responsible for coordinating and reporting activities for projects to management and facilitating communication among all parties involved in each project
  • Manage the day to day operations of the Human Resources department
  • Develop department goals and objectives for various plans, processes and systems in order to provide exquisite service to the Towne Family and streamline operations in the department
  • Review, recommend, interpret and/or develop policies and procedures and maintain the employee handbook and department procedures manual, ensuring that employee policies align with corporate objectives and culture and that procedures reflect current best practices
  • Stay abreast of new and changing employment laws, industry trends and HR Compliance issues and keep management informed of such changes as necessary
  • Ensure compliance with all existing federal and state employment laws and regulations, enlisting the support of the employment and ERISA attorneys if/when needed
  • Stay abreast of changes and trends within the employee benefits arena, paying particular attention to the goal of providing an excellent employee benefits package to the Towne Family while controlling costs
  • Assist the CHRO and Towne Benefits Broker each year in the evaluation of various plans for Open Enrollment and provides support and assistance to the Benefits Specialists during each annual OE period
  • Work closely with the Payroll Manager and Benefits Specialists to convert newly acquired entities to Towne’s payroll and benefits, accommodating their established business practices if desired by Executive Management and possible
  • Work closely with and oversee the activities of the the HRIS Administrator and ensure maximum utilization of the Human Resources Information System
Qualifications for administrative services manager
  • May require minimum of three (3) years experience in functional area
  • Juris Doctorate from an accredited college or university in a related area of specialty, preferably transaction experience
  • Familiarity with a variety of the field's concepts, practices, and procedures, particularly, in the area of construction
  • Ability to apply extensive experience and expert judgment toward planning and accomplishing go
  • Ability to perform with a significant degree of creativity and latitude
  • 5 – 7 years of executive level coordination experience in a corporate environment, including work similar to these job responsibilities acting as an internal and external liaison at an executive level

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