Executive Administrative Job Description

Executive Administrative Job Description

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Executive administrative provides support via utilizing her/his extensive experience in MS Word, Excel and PowerPoint.

Executive Administrative Duties & Responsibilities

To write an effective executive administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included executive administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain organizational practices and knowledge of policies for department
Handle corporate travel arrangement eg
Assisting with daily setup and clean-up of kitchen
Assisting on planning internal events ( holiday lunch, friends and family function, summer outing)
Assisting with deposits
Preparing monthly credit card statements
Petty cash updating and record keeping
Getting vendor invoices approved by Office Manager or appropriate head of account
Calendar management for Managing Director
Ensuring meetings requests are professionally screened and, if appropriate, booked

Executive Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Executive Administrative

List any licenses or certifications required by the position: CAP, PTA, ISO, RSA, CD, HR, CPS, CPR, CGI, TS

Education for Executive Administrative

Typically a job would require a certain level of education.

Employers hiring for the executive administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Business, Education, Business/Administration, Administrative Assistant, Management, Communication, Technical, Communications, Administration

Skills for Executive Administrative

Desired skills for executive administrative include:

Excel
General office procedures
MS Word
Word
Policies
PowerPoint
Travel Express
MS Outlook
Outlook
MS Office

Desired experience for executive administrative includes:

Sensitive to confidential matters
Has the ability to working independently
Analytical mindset with strong attention to detail & follow through
Mature & independent with good interpersonal & communications skills
Able to commence work at short notice
Managing booking office conference room for meetings

Executive Administrative Examples

1

Executive Administrative Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of executive administrative. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for executive administrative
  • Handling incoming calls from internal and external clients
  • Processing business travel, expense reimbursement
  • Organizing, completing and tracking multiple expense reports through the company systems
  • Coordinating multiple calendars and schedules
  • Coordinating meetings whether they are in-house, video conferencing, or conference calls
  • Supporting informational databases
  • Document production (letters, emails, memos, presentations and reports)
  • Interfacing with internal and external customers, staff and management
  • Multi-line telephone support
  • Assisting with projects and other duties as needed
Qualifications for executive administrative
  • At least 2-3 years relevant working experience in administration works
  • Work with Planning & Portfolio team to review all controls and governance activities and to assist Executive co-coordinating and following up on upcoming activities
  • Bachelor’s degree with at least 7-10 years of related administrative experience supporting an executive
  • Previous experience working for a Financial Services firm or supporting a Sales team
  • Provides a bridge for smooth communication between various site leaders @ Hyderabad and other sites around the world
  • Act as the expense budget manager for the Advertising department
2

Executive Administrative Job Description

Job Description Example
Our company is growing rapidly and is hiring for an executive administrative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for executive administrative
  • Schedule executive's heavy travel schedule to maximize time
  • Manage executive's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
  • Maintain executive's monthly reports binder to be prepared for questions from company executives
  • Work closely with SVP's direct reports ( their reports) to help them prioritize joint meetings, travel, access to core information and plans
  • Manage executives T&E account
  • Process invoices through T-Pas
  • Coordinating and/or editing of presentations, processing various VIP requests regarding cable/satellite service and special event ticket requests
  • Purchasing and/or coordinating of executives' hardware (cell phone, laptop, printer)
  • This role will support the SVP of Turner Sports Digital 2 VP level direct reports and goes beyond the traditional administrative tasks
  • Given the level of deliverables required by the office, this position is a critical component of the productivity output for the Product and Digital functions with Turner Sports
Qualifications for executive administrative
  • Some college to A.S
  • 4 years of advanced administrative and/or related experience is required
  • Sort incoming mail, create a log of all checks received and fill out deposit of checks
  • Special event committee recorder
  • Assist with weekly manager’s office payroll
  • Manage restaurant gift certificate donations and associate birthdays issuance and log
3

Executive Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking for an executive administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive administrative
  • Serves as the primary executive assistant for the EVP, Chief Regulatory Officer and Chief of Staff
  • Also provides executive assistant support to the Director of Executive Operations in the Office of the CEO
  • Uses good judgment in setting work priorities, planning and organizing workload in the midst of many interruptions
  • Demonstrates poise and flexibility in a fast paced and dynamic environment
  • Able to prioritize and manage multiple projects simultaneously, and follows through on issues in a timely manner
  • Where possible, anticipates upcoming needs and works proactively to identify solutions to improve productivity and efficiency
  • Demonstrates flawless skills in welcoming and handling employees and outside visitors in the executive offices
  • Collaborate frequently with Executive Management and their assistants to solve complex problems regarding project, department or division-related work
  • Exercise independent discretion and sound judgment to independently assess and resolve complex situations/problems, and respond to frequently shifting priorities
  • Focus on building effective relationships and trusted partnerships with Executive Management and their teams
Qualifications for executive administrative
  • Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), Lotus Notes, general
  • Ability to handle confidential information with tact and discretion
  • A positive and flexible “can-do” attitude
  • Financial Services industry experience or supporting a sales organization is a plus
  • 5 plus years’ experience in an administrative assistant role in a fast-paced sales environment
  • Ability to work well with all levels of management customers
4

Executive Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of executive administrative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for executive administrative
  • Regularly exercises independent judgment and decision-making skills to resolve problems
  • Delegated authority in managing the CLO’s electronic mail
  • Assists CLO by collecting and assembling materials necessary to effectively prepare and communicate at various internal and external meetings, including independently preparing or providing meeting agendas and their contents, and gathering, synthesizing and disseminating information
  • Opens, sorts, and triages mail and faxes including mail that is highly sensitive and confidential
  • Creates and maintains confidential paper and electronic filing system(s) for the CLO’s office, including filing and organization of critical documents for group companies and contracts for partnerships and collaborations
  • Oversees the archiving and purging of records according to applicable retention schedules
  • Makes all necessary travel arrangements, itineraries, travel vouchers and prepares draft expense reports for the CLO
  • Assists with meeting arrangements and logistics for annual shareholders meetings
  • Serves as liaison with Board members, assists with board meeting preparation and execution, including communication, agenda, setup and logistics
  • Serves as liaison with senior leaders, external vendors, internal customers, and Legal Department staff
Qualifications for executive administrative
  • Must have demonstrated skills in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Minimum of 5+ years of executive administrative support experience required
  • Ability to work with employees of all levels
  • Familiarity using/updating SharePoint is a plus
  • A minimum of 6 years of advanced administrative/executive experience required
  • Customer and employee focused is required
5

Executive Administrative Job Description

Job Description Example
Our company is looking to fill the role of executive administrative. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for executive administrative
  • Provide administrative and word processing support to department team members
  • The Executive Administrative Assistant provides administrative expertise, technical assistance, and support to the Executive Director
  • Drafting complex documents
  • Tracks correspondence control and administrative actions (alerts, contracts, plans, ), assigns incoming actions to appropriate program staff for response, ensures timeliness, reviews responses and corrects content and format for Executive Director's review and signature, prepares response for Deputy Assistant Director
  • Schedules and sets meetings for Executive Director to include finding locations, contacting attendees, and confirming attendance, developing agendas, preparing meeting materials, take and prepare minutes, and follows up on action items when applicable
  • Interacts with agency staff, community organizations, and other groups as requested
  • Convenes bimonthly administrative support staff meetings to ensure communication of requirements and exchange of best practices
  • Maintains the templates used within the Division, and develops front desk phone coverage schedule
  • Performs extensive coordination between programmatic areas within the Division, makes travel arrangements for both in and out of state, reviews and ensures the accuracy of travel claims for reimbursement for the Administrators
  • Managing all professional correspondence
Qualifications for executive administrative
  • You naturally take initiative in on-going projects and thrive in a fast-paced environment
  • You work effectively with minimum supervision and coaching
  • You are proficient in Office software in a Windows environment - Word, Excel and Outlook
  • You are proficient in advanced functionalities of PowerPoint
  • Bilinguism verbal and written (French and English) is essential being highly skilled at performing grammar and content reviews
  • Associate’s degree or equivalent plus two years related experience and/or training and 12 to 18 months related management experience or equivalent combination of education and experience

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