Administrative Manager Job Description

Administrative Manager Job Description

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Administrative manager provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.

Administrative Manager Duties & Responsibilities

To write an effective administrative manager job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Participate in U.S or International committees as needed
Maintain and manage office keys records
Advises department committees with implementation of new programs and changes
Directly supervises department staff, work study students and casual workers
Coordinates and assembles confidential documentation
Evaluates and resolves problems
Acts as liaison between director/chair and sensitive, confidential or high-profile contacts outside of the department
Administers use of facilities, equipment and space, maintenance and repair of existing facilities and equipment
Performs human resource management tasks, including identifying performance problems and making recommendations for remedial action
Participates in developing, implementing and maintaining policies, objectives, short-and long-range planning

Administrative Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Manager

List any licenses or certifications required by the position: ACLS, BLS, CPR, PMP, CFM, IFMA, CPI, JHU, ITIL, ITSM

Education for Administrative Manager

Typically a job would require a certain level of education.

Employers hiring for the administrative manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Management, Leadership, Accounting, Directing, Finance, Business/Administration, Graduate, Communication

Skills for Administrative Manager

Desired skills for administrative manager include:

Financial analysis
Budgets and operational analysis
Current reimbursement issues
Health care marketplace
Financial aspects
Financial analysis and reporting techniques
Accounting and payroll
Human resources and risk management planning
General office administrative processes and practices
Records management and event planning

Desired experience for administrative manager includes:

Ability to manage in a global matrix organization and run large, complex, cross functional projects is required
Initiative – looks for opportunities, originates new ideas or approaches to improve project and/or management of projects
High emotional intelligence with good self-awareness
1-2 years of project management experience with IT or Engineering projects
PMP or ITIL certifications are a plus
Experience managing project or OPEX budgets

Administrative Manager Examples

1

Administrative Manager Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative manager
  • Examine, evaluate and process or approve investment documentation and transactions for the branch
  • Plan, direct, and coordinate the activities of workers in the branch office
  • Oversee the financial processing of transactions
  • Recruit financial advisors and staff members and oversee their training process, coaching/counseling/motivating, performance reviews, and pay increases
  • Network within communities to find and attract new business
  • Prepare financial and regulatory reports required by laws, regulations and senior management
  • Manage various other responsibilities for the branch such as budget projections/profitability issues
  • Serves as the liaison for the Branch to Corp HQ as appropriate
  • Client Advisor on-boarding
  • Licensing and Registration/CE
Qualifications for administrative manager
  • Demonstrable experience in launching new programs, ability to juggle multiple changing priorities and problem solving
  • Proven track record in the ability to drive Operational Excellence by analyzing and managing key performance indicators and related process mechanisms
  • Ability to independently make high level decisions using problem-solving and analytical skills
  • Solid experience working within a Turn Around scenario, including change management
  • Experience with Learning, Organizational and/ or Talent Development theory and practice
  • A deep appreciation and understanding of our client centric strategy
2

Administrative Manager Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administrative manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative manager
  • Liase with internal partners, Legal, Compliance, Margin Operations, etc
  • Projects as require
  • Organize and make assignments to administrative support staff
  • Administer budgets associated with assigned programs/projects to include tracking expenses and preparing budget reports
  • Organize and facilitate proposal preparation and submission to include coordination of data collection, routing and editing
  • Make arrangement for program related symposia, workshops, meetings and other events
  • Maintain liaison with Finance Office personnel regarding program budgets, expenses, inventory
  • Monitor and coordinate preparation of reports related to program/project progress
  • Coordinate outreach to HLS alumni with ties to Professor Hal
  • The Global Certificate Program (GCP) will be held at Harvard Law School in December 2016 and the Sr
Qualifications for administrative manager
  • Must have excellent organizational skills and must be detail-oriented
  • Must possess the ability to handle multiple tasks in a very fast-paced environment and must have the ability to interact with all levels of employees
  • Must have the ability to communicate articulately with clients/employees of all levels
  • Must be able to function well with all levels of corporate hierarchy
  • Work with relevant teams to create and implement team training and development programs
  • Prepare department's annual operating budget and be responsible for budget compliance
3

Administrative Manager Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrative manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative manager
  • Within CoreResearch@Duke monitor “bill to” list to ensure no late billing, hot close out issues
  • Fund balance conversations with departments as appropriate
  • Assist cores that provide services to external users, with a/r monitoring, use of appropriate terms and conditions, collections
  • Manage the RCC semiannual data pull process for the SOM, review, analyze and take appropriate actions with cores
  • Provide utilization analysis and data for leadership
  • Responsible for representing the “user” perspective and ensuring it is appropriately incorporated into the tool during the development stage
  • Key player in the implementation team, responsible for the development and execution of the rollout plan, working closely with the IT team
  • In conjunction with the IT team responsible for the development and delivery of training for users and others
  • Responsible for assisting in the documentation of Business Process changes as needed
  • Responsible for leading the assessment of future needs and appropriate clarification of needs/specification, then work with the IT team through the development process
Qualifications for administrative manager
  • Ensures efficient office operations by overseeing office equipment, facilities management, and other office purchasing
  • Partner with Marketing and Research Management to supervise support staff and day-to-day activities
  • Supervise the maintenance of listing and transaction files, ensuring compliance with local state and federal regulations Sarbanes-Oxley
  • Ability to work under minimum supervision and manage tight deadlines
  • Focus of this position is on producing high quality, detailed work based on established standards, guidelines and procedures
  • Coordinate calendars and schedule meetings (client and non-client)
4

Administrative Manager Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative manager
  • Participate in management meetings as appropriate to support the mission and programs of the Center
  • Monitor and coordinate all programs and activities, providing regular updates to the Assistant Provost and the Center leadership
  • Provide support for grant applications and submissions
  • In collaboration with the management team identify the business requirements of the department and determine staffing needs
  • Supervise and coordinate activities and workflow of two or three Budget Analysts (BA) and 4-5 Senior Research Service Analysts (SRSA)
  • Plan, prepare and revise work schedules and assignments according to need
  • Review performance data (monthly, quarterly executive summaries) to monitor and measure productivity, goal progress and activity levels
  • Identify performance gaps and potential performance interventions
  • In conjunction with the staff member identify training and development opportunities to improve performance and assist with career goals
  • Resolve conflicts that interfere with the productivity of the department and seek HR input as needed
Qualifications for administrative manager
  • Ability to assist PI's with annual reports and communicate when required with the sponsor point of contact
  • Promote a positive climate to improve productivity and increase performance
  • Encourage continuous learning to enable staff to grow in their roles
  • Review and approve payroll transactions such as ISRs and E-forms
  • Oversee pre-review of effort and ensure completion of online Effort Reporting both quarterly and semi-annually
  • As the ERS department coordinator tracks completion of effort pre-review and certification and follows up on any issues that need resolution (e.g., e-form)
5

Administrative Manager Job Description

Job Description Example
Our growing company is looking to fill the role of administrative manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative manager
  • Serves as Liaison for CEE External Advisory Board
  • Acts as the contact person for various computer systems such as ASI, JDE, PC
  • Supervise plant administrator clerical functions
  • Supervise plant storeroom functions
  • Write and revise handbooks annually (student and faculty)
  • Provide course related support to faculty (e.g., Blue Jeans, Blackboard, schedules and textbook lists)
  • Manage communication to applicants and admitted students and prepare admission letters
  • May represent VUSN at recruitment booths at national conferences and events
  • Track student progression from matriculation through graduation
  • Serve as primary contact person to applicants
Qualifications for administrative manager
  • Ability to use online application system (SLATE)
  • Period Close - Review and approve Journal Entries, P&L and Balance Sheet prepared by outsourced agency in-line with Group standards and local GAAP
  • Approve intercompany billing, intercompany agreements and incoming performance charges
  • Approve requests for capital expenditure, assets transfers, disposals and physical asset counts
  • Review and approve Statutory/Fiscal Reports and Tax Returns prepared by 3rd Party providers
  • Manage affiliate entity plan and support the annual transfer pricing documentation process in collaboration with Global and PwC/ or any another firm appointed for the job

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