Administrative Office Manager Job Description

Administrative Office Manager Job Description

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Administrative office manager provides a proficient and professional service to internal and external customers, both face-to-face at the HR Reception desk, electronically and via telephone.

Administrative Office Manager Duties & Responsibilities

To write an effective administrative office manager job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative office manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage general office including equipment and building
Act as liaison between IT and office for various issues such as software updates
Company budgets
Employee insurance
Sending checks to Vendors
Sit with all the administrative assistants and various groups
Step in for coverage of projects
Maintain the administrative role for the office and ensuring the office is in a safe and secure work environment
Handle office administration tasks including office equipment, license renewal, lease renewal for office and expat, office insurance negotiation and renewal
Provides supplies by identifying needs for the Hub, Pantry, Reception, Mailroom, Wellness Room, Meeting Rooms and other general public area

Administrative Office Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Administrative Office Manager

Typically a job would require a certain level of education.

Employers hiring for the administrative office manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business/Administration, Accounting, Management, Associates, Business, Public Administration, Faculty, Technical, Human Resources

Skills for Administrative Office Manager

Desired skills for administrative office manager include:

Conflict resolution techniques at a proficient level
Excel
Microsoft Office products at a proficient level
PowerPoint
Typical business correspondence at a proficient level
/E industry
Access
Administrative and program management skills
Commonly used concepts
Communication styles across the range of services in the DoD and hierarchical levels

Desired experience for administrative office manager includes:

Purchases printed materials and stationery, pantry supplies and groceries requests by obtaining requirements
Manage office premises related issues including equipment repair/maintenance, pest control, carpet cleaning arrangement and office safety
Negotiate contracts and maintain relationships with third party suppliers
Monitor the service quality of the vendors and suppliers to ensure cost effective and efficient services
Provides historical reference by developing and utilizing filing and retrieval systems to track any changes such as license and lease renewal record, signed agreement
Oversee office and equipment management, invoice processing, manage office costs and make recommendation for office improvement

Administrative Office Manager Examples

1

Administrative Office Manager Job Description

Job Description Example
Our company is hiring for an administrative office manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative office manager
  • Assist with scheduling of meetings, booking of rooms, equipment and refreshments
  • Cover of telephones
  • Assist at events and other ad hoc activities
  • Ensure the office is tidy and appears professional at all times
  • Point of contact for vendors
  • Organise post, taxis, couriers
  • Keeping track of and ordering stationery and pantry supplies
  • Maintaining the printers
  • Monitoring the Nordic e-mail boxes
  • General IT management and support for the office
Qualifications for administrative office manager
  • Ability to work independently within specific parameters/guidelines to support the execution of activities
  • Track the progress of on-going projects and maintain calendar for upcoming ones
  • Maintain a positive attitude and disposition
  • Effectively communicate with and manage vendors
  • Oversee, provide education/ guidance, monitor, track the deliverables of the analysts stretch teams (Focus Teams/Analyst Committees) on core program activities delivered by the analysts eg
  • A proactive and self motivated individual, with the ability to organise your own workload
2

Administrative Office Manager Job Description

Job Description Example
Our company is looking to fill the role of administrative office manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative office manager
  • Meticulous and dependable when handling sensitive data
  • Performs duties to assist with the metro planning, community assessment, board priorities and donor stewardship efforts
  • Planning, coordinating, and supporting a variety of meetings and presentations including arranging for venue, catering, duplication of materials, audio-visual needs, Assess and improve processes as needed
  • Drafting routine correspondence including HR forms
  • Develop and deliver content and messaging (via intranet, email, collateral, video, talking points, articles, blogs, town halls, social media, ) supporting the business vision, focus areas, priorities and transformation agenda, inclusive of executive and employee communications
  • Prepare and finalize correspondence including letters, memoranda, briefing, presentations, daily and weekly meeting agendas and minutes, and reports requiring special formats
  • Receive, read, and screen incoming department mail
  • Maintain appointment calendars and support travel needs of the IO&T Team and Key clients
  • Support travel needs of staff
  • Provide full range of Administrative support activities for project Manager and staff
Qualifications for administrative office manager
  • Possess the ability to train and mentor staff and apply knowledge to achieve the department’s goals
  • Must have the ability to analyze budgets, multiple accounts, and grant reports
  • Must have good computer skills using university systems and procedures
  • Establish strong working relationships with project sponsors, business stakeholders, Technology, Operations, peers
  • Two year degree in business/office/administrative field preferred
  • Strong writer and editing skills
3

Administrative Office Manager Job Description

Job Description Example
Our company is growing rapidly and is hiring for an administrative office manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative office manager
  • Collaborate with business leaders in driving the overall Robotics and Intelligent Automation (RIA) agenda across Technology & Operations
  • Organize and launch a Firm-wide RIA Forum with key stakeholders to drive innovation, address common issues and share best practices across disparate teams and lines of business
  • Develop, publish, and maintain Firm-wide RIA educational materials (e.g., framework for identifying processes well-suited for RPA or cognitive automation, successful use cases, best practices, demos, relevant trainings from platform vendors)
  • Manage Firm-wide RIA communications for a wide variety of audiences, including executive-level communications and periodic newsflashes to users of RIA tools
  • Liaise with various LOBs and centers of excellence across the Firm to track and forecast RIA activity, including impact/benefits
  • Partner with technology domain owner on vendor strategy robotics governance & controls development
  • Support senior staff with administrative duties including travel arrangements, including Travel Authorizations, phones, meeting planning and presentation preparation
  • Provide lead work direction to EOP student staff
  • Assist the Administrative Coordinator with recruiting and interviewing student assistants, professional and administrative staff
  • Organize training sessions for student staff
Qualifications for administrative office manager
  • Associate Degree in Business Administration or related college course strongly preferred
  • Strong command of English grammar
  • Ability to work for extended periods of time on a PC with heavy use of keyboard to execute tasks
  • Ability and flexibility to work evenings and weekends if needed
  • 5+ years of experience in leading strategic business initiatives, process improvement initiatives, IT transformations and/or management consulting
  • Strong entrepreneurial spirit and ability to structure and scope complex problems
4

Administrative Office Manager Job Description

Job Description Example
Our innovative and growing company is hiring for an administrative office manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative office manager
  • Provide information to EOP Staff concerning the selection, interpretation and application of policies and procedures
  • Proof and edit department correspondence and flyers
  • Serve on various university committees as a representative of the department
  • Make arrangements for travel needs for the Associate Provosts and others as needed and manage expense reports
  • In partnership with the office team and Chief of Staff, help develop and implement needed processes and procedures for effective daily and annual operations for Office of the Provost
  • Serve as HR liaison for the office, supporting the recruitment and hiring process specifically (eRecruit)
  • Support procurement processes within the office (ePro requisitions)
  • Order supplies, answer phones, troubleshoot office machines
  • Onboard new employees and manage the termination / retirement checklist
  • Manage the PAR process, the MOU / agreements process and the key policy / spreadsheet
Qualifications for administrative office manager
  • High school diploma and formal training in the Administrative sciences
  • Formidable interpersonal skills, exceptional relationship building and influencing skills
  • Ability to assimilate broad-ranging information quickly and be able to distill it into key points, while communicating clearly and in a concise manner
  • Demonstrated fluency across technology and operations environments
  • Expertise in applying office methods, procedures, and practices
  • Comprehensive and detailed knowledge of university infrastructure, policies and procedures
5

Administrative Office Manager Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrative office manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrative office manager
  • Manage calendars and schedule appointments, meetings, travel, and organizational functions, as well prepare flawless communication materials on behalf of internal and external customers
  • Coordinate, prepare and finalize executive materials and key executive meetings
  • Perform desktop publishing, slide presentations, publications and executive/board level reports
  • Use political savvy and sophistication to filter through and facilitate actionable items
  • Key liaison for the organization and on-the-job contacts including internal and external customers, partners, Board of Directors, internal company executives, parent company executives, trade associations, community and political representatives
  • Anticipate and/or identify needs and issues within the organization and proactively initiate and/or facilitate thoughtful solutions
  • Demonstrates broad company knowledge which includes corporate policies and procedures, organizational structure, business strategies, corporate goals, products, services, customers and competitors
  • Provide administrative support and cross-coverage to manager, executive assistant and administration staff, as necessary
  • Play an active role in creating a safe and healthy workplace and comply with all applicable safety and health rules
  • Manages the VP office
Qualifications for administrative office manager
  • Excellent verbal and written Swedish and English skills
  • Comprehensive and detailed knowledge of office systems and ability to use a broader range of technology, systems, and packages
  • Ability to effectively handle interpersonal interactions
  • Experience using standard computer software
  • Experience with large database environment, preferably PeopleSoft
  • Ability to work occasional evening and weekend hours when needed

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