Coordinator, Administrative Job Description

Coordinator, Administrative Job Description

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Coordinator, administrative provides support in troubleshooting office equipment (copiers, fax, scanners, printers, etc) and provide general guidance on regularly used office software (e-mail, word processing, university systems, e.g.

Coordinator, Administrative Duties & Responsibilities

To write an effective coordinator, administrative job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, administrative job description templates that you can modify and use.

Sample responsibilities for this position include:

Provides clerical and administrative support for HSC post doc during recruitment and on-boarding in accordance with Library policies and procedures
May serve as a Personal Data Entry Coordinator (PDEC) or Time Data Entry Coordinator (TDEC) in executing HR R/3 functions related to payroll procedures, new hire, position management and time data entry
Able to use word-processing, email, and student leader selection and program management software
Prepare correspondence, reports, presentations and other documentation as needed, using word processing, spreadsheet, database, or presentation software
High level of proficiency with Internet Explorer and Microsoft applications such as Outlook, Word, Excel and PowerPoint, and a capacity to learn new systems/applications quickly
Assists with inputting staffing schedules to workbrain
Coordinating extensive travel arrangements
Coordinating extensive on and off-site meetings with internal and external customers
Coordinating and assisting with product budgets and coordinate charges with the appropriate departments
Assisting other members of department on specialized projects as appropriate

Coordinator, Administrative Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Administrative

List any licenses or certifications required by the position: CPE, US, SHRM, RSA, IRB, CME, NCRA, COM, CAPM, PMP

Education for Coordinator, Administrative

Typically a job would require a certain level of education.

Employers hiring for the coordinator, administrative job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Communication, Business/Administration, Graduate, Communications, Associates, Computer, Accounting, Supervision

Skills for Coordinator, Administrative

Desired skills for coordinator, administrative include:

Procedures
Error messages and of operating systems
Business mathematics beyond basic arithmetic
Policies
Microsoft Office suite
Practices
Administrative specialty
Word
Methods
University infrastructure

Desired experience for coordinator, administrative includes:

Central point of contact and coordination of activities for Commercial Lead, Lyxumia and the team
Extensive maintenance of the Managers' daily calendar and coordinate materials needed for daily activities
Filing, faxing, photocopying, preparing correspondence, preparing expense reports, and maintaining calendars for department
Preparing and designing presentations in PowerPoint
Process requests for regional education programs submitted by the sales force
Track all requests

Coordinator, Administrative Examples

1

Coordinator, Administrative Job Description

Job Description Example
Our innovative and growing company is hiring for a coordinator, administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, administrative
  • Coordinating with local property managers in different cities in Florida managing each property
  • Maintaining a market data folder
  • Assisting with financial reports as required, wire preparation and maintaining accounting records
  • Transaction coordination
  • Assist in the administration of the department, including setting up an accurate filing system, expenses tracking system, travel arrangements, contracts and project tracking, departmental meetings Interfaces with staff and senior level managers, internal/external customers and vendors
  • Ensure a smooth and efficient flow of day to day operation
  • Manage multiples, sometimes conflicting priorities in a fast-paced and demanding environment
  • Proactively manage the calendar, schedule meetings, manage domestic and global meeting logistics, and arrange domestic and international travel with both internal and external parties for manager and team members as requested
  • Handle complex meeting planning, including numerous teleconferences, videoconferences, and web-based meetings
  • Assist in preparation of reports and presentations
Qualifications for coordinator, administrative
  • Ability to exercise sound judgment, tact and discretion in dealing with REDCAT’s diverse constituencies
  • Experience making complex travel arrangements
  • Demonstrated computer skills (Adobe Suite, Microsoft Office, HTML, database) and Internet/social media skills
  • Travel and expense reporting
  • MS Office activities
  • Coordination of on and off-site meetings with internal and external customers
2

Coordinator, Administrative Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of coordinator, administrative. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, administrative
  • Acting as the point person with all vendors
  • Assisting with settnig up new staff member
  • Process legal bills received for all departments of the University
  • Manage the calendar for the Administrator of Ambulatory Access, the Director of Communication Technologies (Comtech), and the Assistant Director for the UW Medicine Contact Center
  • Serve as main point of contact
  • Coordinate and support engagement strategies with staff and entity colleagues, incuding the Comtech Connection and Comtech Working Group
  • Provide administrative support to Principal Investigators in the preparation and management of grants and contracts
  • Oversight of and tracking mechanisms for monitoring, evaluating and administering grants and contracts received under the School of Criminal Justice and its research centers
  • Provides management of all grant/contract related fiscal, purchasing and personnel activities
  • Perform a wide variety of technical and office administrative duties as erquired by daily operations
Qualifications for coordinator, administrative
  • Scans and sorts incoming mail according to guidelines established with each manager
  • Handles UPS shipments
  • Assist Directors of Sales with travel arrangements and maintain an up to date calendar/itinerary for each manager
  • 3+ years of Legal / Paralegal experience
  • 2+ years of Administrative and/or Office Management / Coordination experience
  • Minimum of a HS diploma
3

Coordinator, Administrative Job Description

Job Description Example
Our growing company is looking for a coordinator, administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, administrative
  • Uses Microsoft office Suite (Word, Excel, PowerPoint) to assist faculty in preparing professional quality documents manuscripts, articles, spreadsheets and presentations
  • May support managers in the pay administration process by collecting and entering employee pay recommendations onto spreadsheets
  • Data entry, filing, answering the phone and other clerical duties
  • Quality control of third party insurance certification
  • Update data within compliance management systems and general office support services
  • Meet and assist diverse groups of people with a variety of concerns, questions, or problems, while still maintaining a pleasant and appropriate demeanor
  • Perform general administrative duties such as scheduling, reporting, basic budget preparation and tracking information for executives
  • Create and edit PowerPoint decks for executive team
  • Oversee all general clerical duties such as photocopying, faxing, mailing, filing
  • Prepare simple analyses of information or data for executives, as needed
Qualifications for coordinator, administrative
  • Working understanding of theater operations
  • Experience working with international visa requirements and passport processing is required
  • High school or equivalent diploma and a minimum of five (5) years related work experience
  • Minimum of 2 years of proven experience as an administrative team leader
  • Solid experience in financial, human resources, accounting and administrative routines
  • Associate’s Degree or High School Diploma and 5+ years of related experience
4

Coordinator, Administrative Job Description

Job Description Example
Our company is searching for experienced candidates for the position of coordinator, administrative. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, administrative
  • Serve as a Personnel Data Entry Assistant (PDEC) in executing HR R/3 functions related to payroll procedures, new hire, position management and time data entry and provide reports
  • Read and analyze incoming memos, submissions, and reports to determine significance and distribute critical information to practice offices, management and other staff as appropriate
  • Perform other miscellaneous administrative tasks and special projects as needed
  • Ability to prioritize multiple tasks, demonstrating a sense of urgency and acute attention to detail, while maintaining a positive, professional attitude
  • Ability to communicate effectively with executive level professionals through verbal and/or written communication
  • Adept at using all features of a multi-line telephone system and voice mail, other office equipment such as a PC, copier and fax machine
  • College degree preferred with 3-5 years’ experience
  • Experience in a professional services environment is a plus
  • Manage the daily administration for the Facilities Management department and provide support for the Head of Facilities
  • Responsible for all financial transactions for the department
Qualifications for coordinator, administrative
  • Experience with Microsoft Work, Outlook, and Excel
  • Solid experience with common office equipment such as copier, fax and printers is required
  • Must demonstrate polished interpersonal skills, attention to detail, high energy, positive energy and flexibility
  • Ability to interact with staff at all levels in a fast-paced environment while remaining flexible, proactive, resourceful, efficient, and with a high level of professionalism and confidentiality is crucial
  • Associates degree in business administration, office management (or related field) or equivalent experience
  • At least five years of related administrative work experience
5

Coordinator, Administrative Job Description

Job Description Example
Our growing company is hiring for a coordinator, administrative. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, administrative
  • Maintain websites, faculty CVs, prepare manuscripts, construct list of references for academic papers, assist with grant preparation, statistical reports, tables, and charts using knowledge of scientific, literary, or other technical terms
  • Maintain records through filing, retrieval, retention, storage, compilation, coding, updating and destruction
  • Maintain faculty calendar(s), schedule appointments and meeting rooms
  • Provides administrative support to divisional leadership
  • Makes and confirms reservations, coordinates meetings and event schedules
  • Submits travel and other expense reimbursements in a timely fashion
  • Manages processes for quarterly updates of faculty bio sketches and CVs
  • Answers, screens, directs and manages incoming calls, relays messages and independently handles routine calls as able
  • Maintains appropriate levels of discretion and confidentiality in interactions with colleagues, internal and external contacts and visitors
  • Processes purchase orders, shopping carts, vendor setup and invoice payments
Qualifications for coordinator, administrative
  • Previous Client experience and understanding of systems
  • Possess excellent interpersonal, organizational, verbal, and written communication skills
  • Ability to work effectively with students and all levels of faculty, staff, and administration within the University external contacts including alumni
  • Strong poise in communicating with all levels of the organization, along with external clients and partners, both on the telephone and in person
  • The position also requires someone with the ability to communicate in a highly professional level
  • Demonstrate proficiency with office hardware (personal computers, USB drives, printers)

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