Coordinator, Administrative Program Job Description

Coordinator, Administrative Program Job Description

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Coordinator, administrative program provides high quality word processing and other documents including organizational charts, correspondence, Excel spread sheets and Power Point presentations.

Coordinator, Administrative Program Duties & Responsibilities

To write an effective coordinator, administrative program job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, administrative program job description templates that you can modify and use.

Sample responsibilities for this position include:

Plan, coordinate and manage program components through Residency Management Suite (RMS), including evaluations, personnel data, portfolio, and procedure logger
Under the direction of the Administrator, uses Qualtrics to generate surveys and reports to be used in resident evaluation and review
Provide educational support to the program by maintaining relationships with training sites
Enter physician schedules into Flowcast on a monthly basis
Support new employee and resident onboarding.Under the direction of the Administrator, support program and clinic communications including web, print, and social media
Maintains a system for tracking faculty vacation and CME
Processes payroll for community preceptors
Coordinates special events in conjunction with the Administrator
Coordinates administration of the annual resident in-training exam
Maintains resident portfolios, including license, DEA, procedures, training, and correspondence

Coordinator, Administrative Program Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Administrative Program

List any licenses or certifications required by the position: RHIT, RHIA, CCS, CPR

Education for Coordinator, Administrative Program

Typically a job would require a certain level of education.

Employers hiring for the coordinator, administrative program job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Communication, Human Relations, Education, Business, Human Services, Faculty, Marketing, Healthcare Administration, Administration, Graduate

Skills for Coordinator, Administrative Program

Desired skills for coordinator, administrative program include:

Power Point
Word
Programs offered at the UAC
Campus resources
Graduate Medical Education and familiarity with ACGME requirements
Word and Power Point
Experience with NAEYC Accreditation
Experience with student affairs
Experience within university housing
Survey research practices

Desired experience for coordinator, administrative program includes:

Helps coordinate clinic Quality Improvement committees by helping with agendas, taking minutes, and following up on projects, PDSAs, and pilots
Manage schedules for administrator(s) and conference rooms
Assists with special projects as requested to meet business needs
Facilitates and attends meetings
Collaborating with academic departments, the Registrar’s Office, and Curriculum Administration to build Degree Audit Reports and 4-year plan roadmaps which are accurate and consistent with the general catalog, to facilitate tracking of students’ academic planning and degree progress
Advising a small caseload of undergraduate students regarding course planning, general education, and major exploration

Coordinator, Administrative Program Examples

1

Coordinator, Administrative Program Job Description

Job Description Example
Our company is looking for a coordinator, administrative program. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for coordinator, administrative program
  • Assist the Academy Director and the team in managing, monitoring and mediating disciplinary issues that may arise
  • Assist the Academy Director in preparing detailed reports on each student
  • Act as representative and advisor of the FARA process
  • Advises staff and faculty regarding program policies, goals and related technical issues
  • Work with the other FARA Coordinators to organize and coordinate all FARA committee meetings to review the files of the School of Medicine, including managing the meetings, finalizing the minutes and reports for the candidate’s files
  • Plan and implement activities for all program functions
  • Serves as emergency back-up for other functional areas as needed
  • Implements consistent marketing and brand messages regarding resources, services, and engagement needs whether through department messaging channels or EPICS email inquiries
  • Creates, updates, and maintains the EPICS website, social networks, blogs, that describe, highlight and explain resources and services and consistently looks for engaging ways to connect students with EPICS services
  • Designs marketing materials with clean, engaging graphic designs
Qualifications for coordinator, administrative program
  • High degree dexterity to operate office equipment and personal computer
  • May require extended periods of sitting and frequent standing
  • Two (2) years previous medical office experience preferred
  • Working knowledge of computers and audiovisual equipment required
  • Bachelor’s degree in a related discipline (business, education, social science, ) from a regionally accredited institution
  • Minimum of four years financial, business analysis or project management experience required
2

Coordinator, Administrative Program Job Description

Job Description Example
Our company is growing rapidly and is looking for a coordinator, administrative program. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, administrative program
  • Support to the CAO and Corporate Services team – forecasting, design, and space management
  • Independently composes high level correspondence and documentation of professional quality
  • Organizes and coordinates departmental meetings or committees, including reserving conference rooms, sending and tracking invitations, procuring food and beverage if necessary and ensuring vendor payment
  • May perform office related duties such as picking up mail, categorizing and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying collating materials, maintaining the update of policy manuals
  • Works with the BioKids Steering Committee to set tuition and salary increases any programmatic changes
  • Processes paperwork for check requests, expense reports, payroll, and adjunct faculty contracts
  • Assists faculty with PowerPoint presentations, helps faculty set-up classrooms and equipment, scans documents, orders textbooks, use of Par Test and Par Score
  • Maintain electronic student records biographical sketches, immunizations, State Nursing License
  • Updates and maintains the Content Management Systems and SmartCatalog for the Program
  • Sends out clinical rotation paperwork and hospital credential paperwork to clinical sites
Qualifications for coordinator, administrative program
  • Ability to work in a team environment comprised of functional and technical individuals
  • HS Diploma or equivalent required, College Degree preferred
  • Minimum of 2-3 years of experience in managing customer service or office environment
  • Advanced knowledge of MS Office products and web-based applications
  • Ability to work a flexible schedule as required and have reliable transportation and the ability to travel 15%-20%
  • Must be organized, have above average time management skills, and the ability work independently
3

Coordinator, Administrative Program Job Description

Job Description Example
Our company is growing rapidly and is hiring for a coordinator, administrative program. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, administrative program
  • Completes all duties for the annual graduation banquet and schedules graduate photo shoots
  • Reception/ clerical duties- answering incoming calls, assists students, filing, correspondence
  • Maintain office supplies and assists with ordering and maintaining supplies and equipment for the Anesthesia Simulation Laboratory
  • Maintains a data base for each class admitted to the program
  • Perform work directly related to university policies or general business operations
  • Work with Principal Investigators (PIs)and fellows as requested on assigned grants
  • Liaise with donors and SAIS business office to ensure all agreement documentation is received, in order, and signed to set-up new accounts
  • Assists with scheduling, coordination, preparation and communication of complex executive meetings with internal and external stakeholders
  • Performs secretarial and administrative duties of a complex nature
  • Supervise the work of program staff to ensure plans and schedules are implemented
Qualifications for coordinator, administrative program
  • Experience in developing programming/activities/events for college students
  • Demonstrated ability to develop and deliver presentations, training, and written documentation
  • Strong knowledge of marketing, programming, event operations, risk management, staffing and philosophies congruent with campus programming practices and standards
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in communications, business, or related field
  • Verified ability to assess workload, organize and prioritize work, and meet multiple and conflicting deadlines in a fast paced environment with frequent interruptions, changing demands, and minimal supervision, with efficiency and accuracy
  • Proficiency to develop, implement and maintain computerized and paper recordkeeping and filing systems that allow for easy retrieval of information by self and others
4

Coordinator, Administrative Program Job Description

Job Description Example
Our company is hiring for a coordinator, administrative program. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for coordinator, administrative program
  • Plan, coordinate and evaluate staff efforts to achieve program and consumer outcomes
  • Conduct staff training
  • Oversee consumer care, supervision and safety while in the program office
  • Conduct site checks in the community
  • Maintain and monitor professional relationships with consumers, employees, external customers
  • Provide daily support to the service office including crisis management assistance when needed
  • Act as Direct Support staff as needed to meet regulatory requirements
  • As needed, manage the program in absence of the Program Director
  • Supervisory responsibilities including performance evaluation, scheduling, orientation, training
  • Process and monitor routine financial transactions, which will include working with appropriate financial administrators, researching and resolving discrepancies, monitoring status of transactions, and sometimes interacting with payees
Qualifications for coordinator, administrative program
  • Knowledge of correct English grammar, spelling, punctuation and usage, with the ability to compose letters and memoranda utilizing appropriate formats and styles, while proofing work to ensure accuracy of grammar, punctuation, and spelling
  • Established analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution
  • Proficiency using spreadsheets and database applications to create and modify reports, charts and grids
  • Excellent customer service skills to communicate in a helpful, effective and informative manner in person on phone or electronic communication, with diverse group of people, demonstrating tact, diplomacy, and maintaining confidentiality
  • Strong organizational skills with ability to work independently, prioritize tasks, organize time efficiently, judge information, meet deadlines, and initiate and track routing independent short and long term projects to successful completion
  • Analyze vendor offerings against business needs to recommend the appropriate services needed
5

Coordinator, Administrative Program Job Description

Job Description Example
Our growing company is looking for a coordinator, administrative program. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, administrative program
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including arranging for travel, recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, coordinating staff and volunteers, and serving as liaison with internal and external vendors
  • Maintain and update approved content on websites and social media
  • Perform human resources transactional support, time cards, I9s, labor distributions, and hiring
  • Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature
  • Provide administrative oversight for fellowship program
  • Work well with project managers
  • Prepare, organize, and conduct interviews with research participants
  • Recruit, screen, and consent eligible study participants
  • Collect data and safeguard the confidentiality of subjects as necessary
  • Conduct quantitative and qualitative data analysis (e.g., code interviews and assist with data entry/data management)
Qualifications for coordinator, administrative program
  • Expense and budget analysis
  • Minimum of 5 - 10 years’ experience in insurance executive suite management
  • Strong familiarity with MS Project or equivalent Project Management software tools
  • Previous work experience with a Property and Casualty insurance carrier or agency is highly desirable
  • Ability to work constructively in a team environment independently
  • Bachelor’s degree in human services related field and [one year experience supporting individuals with intellectual and developmental disabilities] [a minimum of one year experience in a supervisory or management position in the human services delivery system] OR at least three years’ experience providing support to individuals with intellectual and development disabilities

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