Program Chair Job Description

Program Chair Job Description

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Program chair provides business support to accreditation, academic scheduling and space management, academic program planning, and other department/program reviews.

Program Chair Duties & Responsibilities

To write an effective program chair job description, begin by listing detailed duties, responsibilities and expectations. We have included program chair job description templates that you can modify and use.

Sample responsibilities for this position include:

Assists in preparation of fundraising proposals and reports to funding sources of the Program
Provides quarterly instructional reports to the pertinent University Dean on appropriate metrics for the students, faculty, courses, and programs
Balance university’s financial transaction reports (55 departmental, 15 foundation, and 35 external research accounts) by verifying with departmental accounting records
Provide training and interpretation to faculty members on how to read the university management reports
Maintains the Program Director’s calendar, expense reporting, correspondence, and travel itineraries
Assists the Program Director with maintaining financial oversight of the Program through budget analysis and review
Coordinates event logistics for Program meetings, activities, seminars, and briefings
Updates web and social media content to reflect project developments
Hires and supervises interns for the Wadhwani Chair in U.S. India Policy Studies
Participates in the selection, assessment, certification, mentoring, evaluation, and training of campus faculty

Program Chair Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Program Chair

List any licenses or certifications required by the position: EPA, OSHA, R-410A, II, NCARB, NCIDQ, BLS, CPR, BOC, ASCP

Education for Program Chair

Typically a job would require a certain level of education.

Employers hiring for the program chair job most commonly would prefer for their future employee to have a relevant degree such as Master's and Collage Degree in Education, Teaching, Faculty, Graduate, Engineering, Leadership, Business, Science, Nursing, Management

Skills for Program Chair

Desired skills for program chair include:

Program area
Accreditation and regulatory standards in program area
Program performance metrics
Excel
Microsoft Office Suite: Word
Outlook
Create and generate spreadsheets
Personal software packages to prepare correspondence
Reports
Academic content area

Desired experience for program chair includes:

Experience teaching, advising and mentoring
Master’s degree in health information management
Minimum 18 graduate credit hours in health information management courses
Monitors and evaluates agencies to determine their effectiveness in providing students with appropriate and relevant experience
Assists Central Administration Academic Affairs personnel, including the Dean from the School of Nursing, in the development and review of curriculum the assessment of student learning
Participates in and may lead task forces and committees to represent and address academic concerns to campus management team and/or Central Administration

Program Chair Examples

1

Program Chair Job Description

Job Description Example
Our company is growing rapidly and is looking for a program chair. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for program chair
  • Persistence measure(s) for programs/school (ever-in through census, term, and term + 1)
  • EOCE” (End of Course Evals) (on both faculty and curriculum components)
  • Instructional Costs
  • Learner complaints/resolution
  • Faculty Presence/ Engagement (using a composite score based on faculty expectations)
  • Based on instructional needs of the University and with explicit prior written approval of the appropriate Associate Dean of Instruction and the Vice Provost, the Program Chair may teach a course on an “overload” basis
  • Participates in the planning, coordination, and implementation of applicable large-scale University, departmental, and campus meetings (e.g., Summits, Doctoral Symposia, Quarterly Meetings)
  • Participates in standing committees of the University and department (e.g., Program Committee, IRB, ) based on University and departmental needs
  • Consulting activities and outside teaching must be carefully limited to ensure that these activities do not interfere with the Program Chair’s primary responsibilities
  • Hires, develops, trains and motivates adjunct faculty to ensure optimal performance
Qualifications for program chair
  • Knowledge of online teaching and hybrid approaches to doctoral education and familiarity with mentoring and effective practices with regards to the Capella Way of Learning
  • Knowledge of CCNE accreditation
  • Ability to advise and assess learning effectiveness and quality of the education experience
  • Familiarity with program development and evaluation
  • Ability to travel as required/needed
  • A minimum of 5 years teaching in an accredited DNP program
2

Program Chair Job Description

Job Description Example
Our company is hiring for a program chair. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program chair
  • Develops and maintains the academic quality and integrity of the college programs and discipline via frequent collaboration and communication with academic and program deans
  • Advises, coaches and mentors faculty on how to deliver course content/PD more effectively, with an emphasis on improving student/educator engagement, performance, and success
  • Recognizes success, hard work, and growth in faculty through different methods
  • Investigates and addresses performance deficiencies and/or violations of the Faculty Handbook with appropriate remediation and coaching
  • Assists the Dean of Faculty and/or other college personnel with the development of strategies in the faculty lifecycle to improve faculty engagement and support
  • Monitors and evaluates external agencies (internships and student teaching) to determine their effectiveness
  • Participates in and may lead task forces and committees to represent and address academic concerns to college management team and/or administration, plan, implement, and coordinate campus and/or regional activities to maximize service quality effectiveness and efficiency
  • Partners with local campus leadership and other stakeholders to identify market opportunities to build relationships and partnerships that will add credibility to the degree program, build the perceived reputation and value of our offerings, and support cohorts of programs/PD/other educational offerings
  • Prepare, approve and forward electronic journal entries to correct accounting errors detected
  • Provide account holder with a monthly financial report outlining total expenditures, encumbrances and projected balances
Qualifications for program chair
  • Demonstrated leadership in academia
  • Significant experience in supervisory/leadership responsibilities for faculty including recruitment, retention, performance results and development
  • Demonstrated ability to build cross-functional leadership capacity in the school by hiring, mentoring and coaching faculty while maintaining positive connections with remote faculty and learners
  • Experience working in a remote employee environment as a collaborative member of cross-functional business teams desirable
  • Terminal/doctoral degree in business or a business related discipline from a regionally accredited institution of higher learning
  • Candidates should have graduated at least 2 years prior and possess 2 years’ experience in either doctoral level instruction, dissertation mentoring, or both
3

Program Chair Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of program chair. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program chair
  • Independently makes budget projections for the various departmental operating accounts and transfers funds between accounts as required
  • Authorize and approves expenditures from departmental operating accounts
  • Responsible for revolving accounts billings
  • Independently bills research accounts for Xerox usage
  • Reimburse employees for petty cash purchases and secures reimbursement from the university by billing the appropriate account
  • Deposit fund into University Foundation accounts and transfers funds to the appropriate 64 account as needed
  • By virtue of blanket signature authorization, electronically approves purchases from departmental and research accounts
  • Verify with principal investigator that item is an allowable expense to the project for equipment items
  • Ascertain that appropriate purchasing documentation is attached before approving and forwarding documentation for processing
  • Verify with purchaser that orders received are complete and acceptable for payment for orders received under university purchase order
Qualifications for program chair
  • Possess Master's degree in criminal justice or related field, based from an institution regionally accredited by an agency recognized by the U.S. Department of Education (or international equivalent) on the academic subject area/field of instruction and applicable accreditation requirements
  • Terminal degree from an institution regionally accredited by an agency recognized by the U.S. Department of Education (or international equivalent) preferred
  • Proven experience as demonstrated through five (5) years of experience in a progressively responsible capacity in an education or business environment directing processes, procedures, and activities, participating in the development and implementation of goals, objectives and budgets
  • Experience working in a CACREP accredited, online counselor education program strongly preferred
  • Master's degree in a healthcare-related field required
  • Must demonstrate and maintain a record of scholarship or achievement as defined by the school/college in the context of Boyer’s model
4

Program Chair Job Description

Job Description Example
Our company is hiring for a program chair. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for program chair
  • For orders received under departmental purchase orders, electronically receives individual line items, making corrections/adjustments as appropriate
  • Contact vendors to clarify/correct double shipments and billing discrepancies
  • Assist purchaser in securing return authorization numbers to return wrong or defective items or double shipments
  • Provide electronic accounting approval on travel documents
  • Verify expenses correspond to authorization and are valid according to university regulations, travel voucher is complete and accurate and has all the required back-up documentation
  • Provide principal investigators with university rates needed in the preparation of research proposals
  • Verify accuracy of budget sheets
  • Assure budgets are submitted on the required agency forms and contains the appropriate departmental signatures
  • Alert principal investigators of contract ending date and advises them as to the current budget status
  • Prepare, approve and forward appropriate paperwork to balance and close out research accounts once projects have been completed, in consultation with the principal investigator
Qualifications for program chair
  • If appropriate, answers questions concerning transactions from internal/external auditors
  • Prepare and forward request to establish equipment cost-share accounts for those federal research contracts requiring matching funds
  • Assure funding is received from the various university sources at the appropriate time
  • Establish and maintain internal records to track department’s financial commitment to various faculty and principal investigators and university’s commitment to department
  • Compile and maintain departmental financial and statistical records used in preparing Physics annual report
  • Supervise daily operation of Physics Office, setting priorities and standards for the office personnel as appropriate
5

Program Chair Job Description

Job Description Example
Our innovative and growing company is looking for a program chair. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for program chair
  • Monitor overall office workload and makes/recommends changes in assignments as needed
  • Interview, hire and train departmental clerical staff
  • Instruct faculty/visitors/staff on various university/departmental personnel policies
  • Help staff to develop skills in setting their own standards and priorities
  • Training of personnel requires position to have knowledge of duties performed by all clerical positions within the department
  • Offer guidance to staff in answering questions/inquiries or directing visitors to appropriate office
  • Act as a back-up to other positions
  • Approve leave requests from subordinates
  • Answer or secures answers to questions from faculty, staff, and students on university policies and procedures
  • Answers questions and instructs faculty, students, and visitors on departmental purchasing procedures including the proper use of each university purchasing form
Qualifications for program chair
  • Interact directly with the graduate school and students’ accounts in assuring graduate students are properly enrolled before paying tuition
  • Process tuition payment based on residency status, number of credits enrolled and salary funding
  • At least 10 hours of instructional training including educational theory and techniques as documented by an official transcript, documented workshops or in-service
  • Must be able to critically think, analyze data, read and process detailed information in written form
  • Demonstrated excellent interpersonal, communication and presentation skills, both written and oral which transcends to diverse audiences
  • Shares the load of service tasks in the College

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