Associate Program Job Description

Associate Program Job Description

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Associate program provides leadership, program management and framework management over HR programs such as Annual Performance Management Cycle, Promotion Cycle, SOX Compliance Program, Contingent Workforce Program, Employee Service Award Program, and Immigration Program.

Associate Program Duties & Responsibilities

To write an effective associate program job description, begin by listing detailed duties, responsibilities and expectations. We have included associate program job description templates that you can modify and use.

Sample responsibilities for this position include:

Supporting the Program Manager on-boarding team in any administrative matter, including updating and distribution of on-boarding documents
Performing all bookkeeping responsibilities including A/R, A/P, reconciliations and general ledger maintenance
Preparing for and facilitating annual financial review by external accountant
Reviewing and submitting Form 990 with Executive Director
Creating annual organizational budget with Executive Director
Preparing monthly financial reports and providing analysis to Treasurer of the Board of Directors
Correctly accounting for multi-year pledges receivable and restricted assets
Providing budgets for grant proposals and reports
Managing cash flow
Administering the EtM Con Edison Composers’ Residency Program and Choreographer + Composer Residencies, in-tandem with the Executive Director

Associate Program Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Associate Program

List any licenses or certifications required by the position: PMP, PMI, CPR, NEO, ACE, AED, CHCP, CE, CME, MOC

Education for Associate Program

Typically a job would require a certain level of education.

Employers hiring for the associate program job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business/Administration, Management, History, Science, Communication, Associates, Economics, Agriculture, International Relations

Skills for Associate Program

Desired skills for associate program include:

Processes and tools
Program assigned to them and be actively learning the program management discipline
SNC program management philosophy
Excel
Statistical software
CAS & SOX
DFAR
FAR
Options pricing theory
Rules and events

Desired experience for associate program includes:

Providing administrative support for EtM’s research studies, including coordinating focus groups and town hall meetings
Generating EtM’s bi-weekly e-newsletter in Constant Contact
Contributing content to the EtM blog and social media
Generating video and photo documentation of EtM activities
Filming EtM Composer Spotlight Interviews, posting on EtM’s YouTube Channel, keeping up to date on resident activities and publicizing on social media, and updating Residency program outreach contact list
Submitting event listings to the press and other media

Associate Program Examples

1

Associate Program Job Description

Job Description Example
Our growing company is looking to fill the role of associate program. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for associate program
  • Contribute to other projects directed by colleagues in the Marketing and Communication department, including web content, videos, promotional materials I think this needs a little more clarification, or you could delete it and just consider it covered by the next bullet
  • Special projects and other duties as assigned by Program Marketing Strategist
  • Critically evaluate information gathered from multiple sources, reconcile conflicts, and decompose information into general understanding
  • Create CIP business marketing materials and sales proposals
  • Generate new business, meeting with potential partners
  • Work with CIP Operations staff and Purchasing Department to improve efficiency of spending
  • Maintain databases and tracking systems
  • Assist CIP Business Manager with administrative tasks
  • Serve as a backup for data entry for our WTP / CTDB system when needed
  • He/she will be responsible for maintaining knowledge/contact management and databases including an online program application process and CRM systems
Qualifications for associate program
  • Prefer active in or familiarity with NYC’s performing arts landscape
  • Major instrument must be an orchestral or band instrument
  • Some office work experience
  • Good command of basic word processing and spreadsheet software
  • Works well with a variety of personalities and ages
  • Drivers’ license preferred, but not required
2

Associate Program Job Description

Job Description Example
Our company is growing rapidly and is hiring for an associate program. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for associate program
  • Input applicant and participant information into Entwine database
  • Maintain Global Immersive Experiences calendar
  • Reviews and oversees requests for Awards/Requests for Proposals (RFA/RFP) for business, administration and budget terms, interprets impact of terms and adequacy of the technical, the budget requests and personnel needs to perform the work
  • Prepares budgets to meet all RFA and project needs and guidelines
  • Collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal
  • Serves as a liaison between the department and the Office of the Vice-President for Research (OVPR)
  • Communicates and meets with faculty to review scope of work for initial and annual renewal of proposals and determines impact on relevant budgets
  • Coordinates award set-up upon receipt of new grants, with the Department Manager, Grant Financial Administrator and OVPR (establishments, contracts, sub-awards)
  • Oversees post-award functions on behalf of members of the department and facilitates the management of awarded projects including preparing annual progress reports, project closeouts, memoranda and correspondence designed to document enhance and expand research activities and programs and ensure that deliverables and milestones are met
  • Conducts, prepares and updates research annual and/or multiple year budget projections for the departmental extramural funds for anticipated direct and indirect cost recoveries
Qualifications for associate program
  • Experience with online communication platforms and other online tools (Google Hangouts, Skype, Wufoo, SurveyMonkey)
  • A minimum of 4 years’ experience as a program manager, product manager, or similar working on widely used customer-facing products or Web applications
  • A minimum of 1- year experience working in web site, web platform, and mobile application development as a program manager, product manager, or project manager
  • Familiar with risk assessment and management concepts and best practices
  • BSc or M.S
  • Collaborates with the Manager, Finance & Administration to consolidate procurement transactions and budget allocations in order to supervise and maintain these budget records and effectively provide an audit trail that will facilitate preparation of budget expense forms and reconciliations
3

Associate Program Job Description

Job Description Example
Our innovative and growing company is hiring for an associate program. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for associate program
  • Work with national, regional and local staff to ensure grant and programmatic compliance
  • Manage Corps member files to Corporation for National and Community Service and Jumpstart specifications
  • Prepare and submit reports on site fiscal and programmatic performance to Regional Office
  • Provide additional support and representation at Corporation sponsored events or stakeholder events/meetings
  • Responsible for local compliance requirements for Corps members, including background checks and child safety compliance
  • Participate in interview and selection of Corps members for site
  • Support Corps members in the completion of expected hours requirements (300 hours over the course of the program year)
  • Under Site manager leadership, support supervision of Corps members and Team Leaders, ensuring consistent and responsive management, and clear ongoing communication
  • Work with faculty and staff who can assist with Jumpstart member training and recruitment, higher education and preschool program partner relationships
  • Aid in planning and implementation of workshops and events for faculty, staff and students (Summer Program Summit, Educational Outreach Forum, Michigan Pre-College and Youth Outreach Conference)
Qualifications for associate program
  • Must understand an expense chart of accounts
  • Minimum GPA requirement of 3.0 (Audit and Corporate Finance require 3.2)
  • Demonstrated leadership and involvement in extracurricular activities is preferred
  • Working knowledge of scientific principles and medical terminology
  • Knowledge of medical, scientific and clinical research techniques in assigned therapeutic area
  • Proven track record of high quality delivery across the project lifecycle
4

Associate Program Job Description

Job Description Example
Our innovative and growing company is hiring for an associate program. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for associate program
  • Submit enrollment materials to utility/ISOs for final confirmation
  • Provide support to continuous improvement efforts for processes, tools, metrics, and training based on ongoing experience, process metrics, and feedback from stakeholders
  • Collaborate with clients and internal staff to meet the needs of strategic initiatives
  • Maintain project trackers and master tracker in SmartSheets or other applicable project management software and keep updated in real time
  • Interact regularly with the project teams and supporting staff (e.g., the QCC group, the sample management group, the QAU, ) for regular and accurate updates to Project Tracker(s) and/or Gantt Chart for assigned clients
  • Assist in updating the revenue trackers and WIP (Work In Progress) at the end of the month
  • Manages the Urgent Matters project, products, and budget
  • Creates, writes, and disseminates communications products, including print and electronic public materials designed to educate stakeholders and policy makers on issues of care coordination and health care quality as related to emergency departments
  • Manages the dissemination of the work of Urgent Matters through traditional media, social media, podcasts, webinars, e-newsletters, and the website
  • Leads strategic planning efforts related to program sustainability
Qualifications for associate program
  • Motivated, high energy, self-starter
  • Must have ability to work under pressure, meet deadlines, and multitask
  • Must be a team player and effectively interact with staff at all levels of the company
  • Must have ability to work independently when necessary
  • Degree in a Business or Technical field is required
  • Experience on this role and equivalent industry experience is highly desirable
5

Associate Program Job Description

Job Description Example
Our innovative and growing company is hiring for an associate program. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for associate program
  • Coordinate internal resources and provide for expedient distribution
  • Perform risk management analysis to minimize project risks and ensure compliance with the minutiae of all involved grants and funding
  • Maintain documentation and files for all aspects of the projects
  • Providing administrative support to include receiving calls and emails from a variety of individuals that range from university departments to government officials
  • Serving as the building liaison, handling a wide variety of requests and issues at the Hunt library relevant to the Kenan Institute’s suite and other tenants in the suite
  • Assisting Kenan Institute staff with organization for Kenan Institute meetings and events
  • Providing IT support and liaising with the Office of Information Technology for all computer/software related issues for the staff of the Kenan Institute and the KFP program
  • The University Program Associate maintains Kenan Institute’s supplies and equipment including office supplies, kitchen supplies, kitchen equipment (coffee makers, dishwasher, refrigerator) and disposables, and business equipment such as laptops, printers, conference room equipment necessary for the effective implementation and execution of Kenan Institute activities and programs
  • Other duties and responsibilities required to support the core functions of the office
  • Work with the Director Center for Family Enterprises in program planning and architecture, including managing complex program designs, varied stakeholder interests, and conflicting stakeholder priorities
Qualifications for associate program
  • Excellent time management and organizational skills with an ability to balance conflicting priorities effectively
  • Ability to manage high-throughput transactional activity calmly and effectively
  • Ability to work independently and in a team-driven environment
  • Ability to work in a fast paced, forward moving environment and successfully manage high stress situations
  • Demonstrates adaptability and the desire to continually learn and challenge oneself
  • Self-starter with the ability to identify important tasks and take the initiative to drive them to resolution with little oversight

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