Education Administrative Assistant Job Description

Education Administrative Assistant Job Description

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Education administrative assistant provides coverage for residency staff as needed in residency office, at department activities, including conferences and residency functions for orientation, training, operations, and recruitment.

Education Administrative Assistant Duties & Responsibilities

To write an effective education administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included education administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Organize door-to-door business travel for both domestic international travel
Expense management which includes timely submitting of expense reports, providing monthly accrual information and coordinating department expense reports for approval
Organize door-to-door business travel for both international and domestic travel
Expense management, which includes timely submitting of expense reports, providing monthly accrual information and coordinating department expense reports for approval for both the Vice President and Executive Director
Responsible for division staff meetings and senior management team meetings
Developing administrative and management tools and/or processes
Perform general office duties such as maintaining records updating management systems
Schedule meetings and maintain calendar via Outlook
Prepare materials needed for SVP’s meetings
Responsible for messenger service, UPS

Education Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Education Administrative Assistant

List any licenses or certifications required by the position: AMP

Education for Education Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the education administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, Associates, Communication, Business, Management, Faculty, Administrative Assistant, Technical, The College, Business/Administration

Skills for Education Administrative Assistant

Desired skills for education administrative assistant include:

Digital phone systems
Business
Management
Related fields
Electronic Residency Application System
Faculty and residency recruitment process
MedHub Evaluation System
Medical terminology
Proper formats
Residency training program administration and requirements

Desired experience for education administrative assistant includes:

Coordinate the logistics of Happy Day in December for all NY Office attendees to visit Clinique counters throughout New York, New Jersey and Connecticut
Complete annual updates to Discover Clinique workbook using Adobe InDesign program
Manage calendar by coordinating meetings with multiple attendees, securing meeting space, and travel arrangements including all transportation, visas, hotels and itineraries
Support development of presentations with PowerPoint or Keynote presentations working with outside graphic designer when necessary
Schedule and coordinate interviews, visiting guests, and presentations by securing space, ordering meals, working with security, and gathering RSVP
Manage details associated with Beauty Advisor and Field focus groups

Education Administrative Assistant Examples

1

Education Administrative Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of education administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for education administrative assistant
  • Manage day-to-day administrative duties such as phone coverage and office organization
  • Design PowerPoint presentations as needed for Education conferences and meetings
  • Manage video and photo shoot logistics including but not limited to budget, securing talent, scheduling, catering, transportation and travel
  • Manage Education curriculum library and fulfillment of market requests
  • Coordinate production of all Education print materials for seasonal Global Education Conferences and meetings
  • Manage visual library for Education team
  • Proofreading/editing of education materials as needed
  • Maintain the Field Department’s main email account
  • Be an active member of the First and Second Year Placement Teams and work with faculty and
  • Work with trainers to prepare materials and provided support at all Evidence Based Practice and
Qualifications for education administrative assistant
  • Computer skills--Excel, Word, PowerPoint, Outlook, and EPIC Admin Site
  • Works independently, perceptively, with initiative and patience
  • Ability to work well with wide variety of people
  • Dependable, tactful service orientation
  • Able to evaluate situations and decide on appropriate course of action
  • Solid proficiency in Adobe InDesign with working knowledge of basic Graphic Design is desirable
2

Education Administrative Assistant Job Description

Job Description Example
Our growing company is looking for an education administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for education administrative assistant
  • Maintaining education calendars
  • Transcribing notes
  • Once administrative duties are mastered, will assign additional projects to help grow and develop skills
  • Maintain VP calendar and meeting schedule
  • Meeting planning, organizing speakers and associated materials
  • Logistical planning and execution
  • Draft and final agenda preparation
  • Note taking
  • Coordinate and assist with organizing special projects and/or events between departments and/or outside parties
  • Coordinating attendance lists
Qualifications for education administrative assistant
  • Strong Microsoft PowerPoint skills a must
  • Design proficiency and working knowledge of Adobe InDesign and Photoshop a plus
  • A minimum of a High School diploma with at least 5 years of administrative or related experience is required
  • Experience in a sales and marketing environment, supporting multiple marketers, is desired
  • Experience with MS Office (Outlook, Word, Excel and PowerPoint) is required
  • Familiarity with the following systems – Workday, Ariba, SharePoint, Concur, and Our Source is preferred
3

Education Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for an education administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for education administrative assistant
  • Preparing correspondence and reports
  • Providing travel, logistical and expense reporting support for vice president and program staff as directed
  • Maintaining vice president, senior staff and program-wide calendars, overseeing complex and confidential meeting requirements
  • Assist with monitoring and forecasting of operating resources
  • Interact with company employees at all organizational levels to gather and disseminate information
  • Establish and maintain professional working relationships with senior managers and their teams
  • Understand department and organizational structure, operations, policies and procedures with the ability to facilitate response to staff questions and/or communicate information
  • Manage and distribute program marketing materials
  • Assist Continuing Ed Administrative Assistant & Workforce Development Program Assistant
  • Greet & assist Continuing Education customers
Qualifications for education administrative assistant
  • Proficient computer skills of PC, Mac, and Microsoft Office applications
  • Excellent verbal and written communication skills are required to properly draft and edit memorandums, e-mail correspondence, agendas and presentations and interface with marketing leaders
  • This position requires organizational skills, exemplary customer service skills, the ability to handle multiple tasks and priorities simultaneously, and the ability to work in a fast paced environment with independence and minimal supervision
  • Proficient in numerous Microsoft office tools, including Access, Excel, Publisher, Word, and Power Point
  • Excel in performing multiple projects simultaneously while re-prioritizing them, as necessary
  • Outstanding MS Office skills, especially Excel, mail merge, ADOBE fillable pdfs, and web work/social media
4

Education Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking for an education administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for education administrative assistant
  • HR functions include Processing Payroll, Employee files ,WC claims, Safety Training Compliance,Recruiting , New Hire paper work , attending and hosting Career Job fairs
  • Emergency building support
  • Be responsible for the coordination and maintenance of the day to day administrative and clerical operations of the quality & education teams
  • Attends meetings and records minutes
  • Researches and prepares a variety of reports
  • Designs and prepares marketing and promotional materials
  • Maintains website and social media accounts
  • Enters information into computerized databases
  • Maintains a variety of files and records
  • Assists in the coordination of conferences, programs and special events
Qualifications for education administrative assistant
  • Comfortable learning/using technology – for example, video cameras, burning DVDs, setting up and trouble-shooting desktops and laptops, setting up Skype, Blackboard courseware, and Survey Monkey
  • Ability to work independently and anticipate the needs of the vice president those of the organization, and either take steps to address directly or bring those needs to the attention of appropriate individuals
  • Ability to handle confidential and sensitive issues with maturity and professionalism
  • Excellent knowledge of the operation of office equipment, personal computers and communication systems
  • Work requires broad and comprehensive experience, skills and a thorough knowledge of organizational policies and practices
  • Knowledge of Microsoft Office software programs, copy machines/printers, scanners & phone etiquette
5

Education Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of education administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for education administrative assistant
  • Maintains faculty files
  • Receives and processes all material related to faculty Promotion & Tenure
  • Oversees adjunct faculty hiring
  • Provides Clerical support for the Dean
  • Oversees schedule of classes & bulletin revisions
  • Processes travel requests/reimbursements
  • Takes minutes at faculty, School Council and other meetings
  • Supports the planning of School of Education special events
  • Receive and route incoming calls to the school generally
  • Enter general information into school database
Qualifications for education administrative assistant
  • Must be highly dependable and reliable
  • Ability to complete tasks in a timely manner with attention to detail
  • Willingness to learn & accept college procedures and work as a team
  • Good phone & one-on-one customer relations skills
  • Some knowledge of Banner helpful
  • Some knowledge of Banner helpful but not required

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