Project Assistant Job Description

Project Assistant Job Description

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Project assistant provides regulatory oversight for assigned projects, focused on non-clinical and clinical aspects of drug development and associated regulations.

Project Assistant Duties & Responsibilities

To write an effective project assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included project assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage the project SharePoint Project Management Information Site including requesting access to appropriate folders for staff, organizing the site in a logical manner, communicating out how information is managed to staff so they can easily find posted documents
Assist the Team Manager in requesting access for team members to various tools
Follow manufacturing change control process
Work with operations, quality and other cross functional teams to understand the requirements and develop proper schedule to make required changes in the DHR and DCP
Provide required support to the project
Provide input for process improvement in streamlined procedures, accurate data and high quality client service
Assists with data collection for a research study
Assists in coordinating study participant activities to include recruitment, correspondence, screening and orientation
Assists in the organization and production of grant proposals
Lead, coordinate and perform a variety of activities involved in the collection, documentation and cleaning of organization and individual level information

Project Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Project Assistant

List any licenses or certifications required by the position: PMP, PM, LEED, OSHA, EIT, II, PRINCE, GA, AP, PMI

Education for Project Assistant

Typically a job would require a certain level of education.

Employers hiring for the project assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Neuroscience, Psychology, Business, Education, Communication, Associates, Communications, Management, Engineering, Business/Administration

Skills for Project Assistant

Desired skills for project assistant include:

Excel
PowerPoint
Microsoft Office applications
Microsoft Word
ICH Good Clinical Practices
Applicable FDA Regulations
Execution and closeout
Access
PPD/Client SOPs and WPDs for all non-clinical/clinical aspects of project implementation
Research methodology strongly

Desired experience for project assistant includes:

Collaborate in the development of forms, questionnaires and the application of protocol for data management and analysis
Set up interviews with treatment program managers and clients and prepare correspondence to locate the specific data required
Manage and organize descriptive data using statistical packages (i.e., SAS, STATA, SPSS or R) and prepare oral presentations
Confer with principal investigator in developing plans for research projects and to discuss the coordination of data collection, management and analysis
Train peers in research protocol and supervise the work of other staff engaged in the collection and tabulation of data
Coordinate events to disseminate information to the community

Project Assistant Examples

1

Project Assistant Job Description

Job Description Example
Our company is hiring for a project assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project assistant
  • Supporting the writing of routine copy for CIR publications and social media platforms, as assigned
  • Create and monitor timelines for assigned projects on an on-going basis
  • Assist in Project documentation
  • Liaison between Technical and Business groups of the Project
  • Oversee elicitation of requirements as needed for the varied tasked project
  • Complete software research as needed
  • Coordinate Meetings as directed
  • Participate in project requirement gathering
  • Document project requirement gathering
  • Take meeting notes on project calls with action items and staff assignments for distribution
Qualifications for project assistant
  • Support the administration needs of the CIR Journal Military Behavioral Health
  • Assisting with general communications needs
  • Assist in the coordination of meetings and CIR research activities
  • Assisting in the writing, production and printing of documents and other publications, including with the use of word processing
  • Prepare Business Development documents
  • Proficient in MS Office (esp
2

Project Assistant Job Description

Job Description Example
Our company is hiring for a project assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project assistant
  • Arranging initial meetings with participants to help them set up with the app & collect baseline data
  • Following study protocols and being familiar with all features of our mobile app
  • Tracking of participants’ data via customized web platform during 4-week MyQuit trial period and nudge participants when compliance falls below 80%
  • Followup at 1-month and 2-month after the completion of MyQuit mobile phase
  • Being in charge of subject compensation/payment (ClinCard)
  • Recruiting and training undergraduate/MPH RA students (probably 2-3 well-trained RAs would be sufficient)
  • Scheduling room/time and attending weekly lab meetings (we have a 1-hr data meeting and a 1-hr lab meeting)
  • Keeping meeting minutes or facilitate RAs to keep minutes
  • Maintenance of IRB docs, study personnel, and amendments
  • Maintaining and monitoring project mobile phone inventory and log
Qualifications for project assistant
  • Knowledge/ experience of game art production or project management is a plus
  • Ordering project supplies (this will mostly be ordering Android phones, when our current ones break)
  • Process bills and reports
  • Reconcile with other affiliates post payments
  • 3+ years of experience in computer technologies and accounting
  • Assists in coordinating study participant activities to include recruitment
3

Project Assistant Job Description

Job Description Example
Our growing company is hiring for a project assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project assistant
  • Manage and own project implementation tasks for 50+ independent provider site practices
  • Support project managers, engineers, and our clients
  • Keep updated on project milestones and notify project manager of potential risks of not meeting milestones
  • Attend meetings, note key action items, and send out meeting summaries
  • Manage user provisioning and user acceptance testing for 50+ sites
  • Maintain consistent follow up with the Project Manager on status of current assigned project tasks
  • Formatting using .doc, .PDF, and .xls files
  • Provides financial reports to project managers
  • Receiving/tracking work orders & work authorizations
  • Project Set-ups/Plans
Qualifications for project assistant
  • Health and Safety Plan (HASP) preparation and File Maintenance
  • In House-Equipment Weekly Tracking and Unit Billing Submissions
  • Subcontractor Schedules – issue, track and file
  • Managing Work Order Status in tracking program
  • Tracking project workflow in proprietary software and support collection of field tech documents
  • Strategic support for regional representative through - monitoring aging work orders - monitoring aging deliverables - waste manifest tracking - monitoring aging unbilled - Project progress - Fiscal - Project progress – Deliverables - Data Integrity
4

Project Assistant Job Description

Job Description Example
Our company is looking for a project assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project assistant
  • As backup to the Project Accountant, duties will include reviewing and processing Contractor and Architect invoices for compliance in accordance with contract terms and ensuring all required supporting documentation is appropriate and accurate
  • Support Project Accountants with all duties as necessary and serve as a backup in their absence
  • Receive electronic files from vendors (e.g., testing reports, status reports, ) and upload into the eBuilder system
  • This position is the greeter for the Construction Managers
  • This position will schedule all construction team meetings and coordinate sending out meeting requests, securing meeting rooms, ordering food, as needed
  • Provides basic clerical support to team of professionals and managers from within clients office
  • May function as a receptionist for short periods of time
  • Will be responsible for converting paper copies of documents into electronic version via clients scanning program
  • Electronic document control and storage will also be required
  • Simple, repetitive, routine office tasks and processes
Qualifications for project assistant
  • Fluent in English (both oral and writing)
  • Good interpersonal communications skill
  • Be responsible & circumspective
  • Available working under time pressure
  • Assists other administrative employees with office equipment, such as copiers, printers, fax machines, , esuring there is enough ink, paper supplies and maintenance/repair calls are coordinated
  • Help to coordinate the development of the measures
5

Project Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of project assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project assistant
  • Coordinate internal meetings for the project team
  • Review monthly corporate card statements
  • Use a web-based project management system to schedule, track and archive multiple projects and deliverables per month
  • Review final documents for accuracy, clarity, and adherence to department standards
  • Captures minutes of meetings (internal and customer) in conjunction with meeting lead
  • Manages the Action tracker for status of actions, and coordinates with project management to ensure action dispositions are correctly captured and distributed according to information management rules
  • Provides back-up support for project Quality & Documentation Controller for drawing submittals and distribution and the associated maintenance of the Submittal tracker
  • Supports ongoing collection of data and input into monthly project reporting templates (internal and external)
  • Supports the data entry requirements for customer financial reporting (Oncore system)
  • Maintains central project filing system in MS SharePoint
Qualifications for project assistant
  • One or two years working experience
  • Candidates with VA OMLA project experience, to include client interface and reporting
  • Years of project coordination, administrative or related experience
  • Applicable experience may be substituted for education requirements
  • Must be eligible to work in the U.S. by the proposed start date
  • In collaboration with Project team members may compose semi-routine correspondence/memos, letters, minutes of meetings, reports, and other correspondence

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