Project Management Assistant Job Description

Project Management Assistant Job Description

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Project management assistant provides oversight of clinical study(ies) in compliance with procedural documents, SOPs, Code of Federal Regulations, Good Clinical Practices, ICH Guidelines, and all applicable regulations within the Clinical Development Plan (CDP) and according to the VBU operating model.

Project Management Assistant Duties & Responsibilities

To write an effective project management assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included project management assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordination and arrangement of conference calls and meetings typically involving various internal groups within Prudentials corporate functions the business units
Coordination and arrangement of conference calls and meetings involving various external parties (intermediaries, lawyers, consultants, capital providers)
Preparation of PowerPoint, Word and Excel documents including the maintenance of detailed work stream documents, project timelines, and due diligence checklists
Handling of travel arrangements, preparation and distribution of detailed itineraries
Preparation of travel and expense vouchers, maintenance of expense logs and reconciliation of corporate credit card statements
Maintenance of calendars
Sorting and delivery of incoming mail
Maintenance of physical and electronic files including use of off-site storage
Telephone coverage for the senior members of the Structured Finance Solutions Group
Schedule meetings and maintain calendars, including extensive scheduling of large and/or complex meetings with high level executives or key clients and handling all meeting logistics

Project Management Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Project Management Assistant

List any licenses or certifications required by the position: PMP, CLIA, CAP, MBA, ITIL, PM, OSHA, N1, JLPT

Education for Project Management Assistant

Typically a job would require a certain level of education.

Employers hiring for the project management assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Associates, Project Management, Education, Engineering, Accounting, Finance, Management, Business/Administration, Architecture

Skills for Project Management Assistant

Desired skills for project management assistant include:

Laboratory LIMs
Environmental regulations and work acceptance policy
Microsoft Excel
IT terminology
Applicable FDA Regulations
Email
Execution and closeout
Google
ICH Good Clinical Practices
PPD/Client SOPs and WPDs for all non-clinical/clinical aspects of project implementation

Desired experience for project management assistant includes:

Gather materials for meetings, including the preparation of briefings and binders, and proactively ensuring pre-reading material is reviewed in advance of meetings
Proficiency and comfort in utilizing Excel, Word, and PowerPoint to create and edit documents and presentations
Lead and shoulder responsibility for key projects on behalf of the executive area, including, but not limited to, business continuation planning and records management
Manage projects including tracking deadlines, deliverables, and coordinating and consolidating gathering of materials and information from multiple sources
Manage receptionist, who maintains executive office supply inventory and copy room equipment
Act as internal resource and liaison for various executive departments across functional units and business units, demonstrating leadership to maintain credibility and trust

Project Management Assistant Examples

1

Project Management Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of project management assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project management assistant
  • Coordinate domestic and international travel arrangements and prepare itineraries
  • Prepare timely and accurate general expense and travel vouchers, reconciliation of credit card statements
  • Maintain electronic and hardcopy files in accordance with our records retention policy
  • Edit/proofread all Digital content and compare market variants to content in other media to ensure consistent messaging
  • Edit/proofread all copy of seasonal Retailer/Field Presentation Sales Guide for the US and Canada
  • Create and maintain proofing tools such as master lists of product names, French names and shade names
  • Assist in planning and implementation of regional VM projects regional VM guidelines, space management, banding and grading and SKU capacity
  • Manages the scheduling and assignments of advertising projects on the creative project management team
  • Work with Project Accountants to verify project set up is actioned correctly and timely, to help identify costs incorrectly booked to project which require transfer and to initiate changes to project status including consideration of final invoices, unbilled
  • Provide regular reviews to with Project Managers to go through any project issues remaining contract value against work outstanding, gross margin issues, and adjustments including monthly update of estimates at completion (EAC)
Qualifications for project management assistant
  • A strong desire to continually learn and improve/enhance processes
  • At least 5 years of administrative experience at the C-Suite level and/or project management experience
  • High degree of professionalism and strong work ethic
  • Ability to manage projects and solve problems with minimal oversight
  • Demonstrated knowledge of print and digital marketing channels
  • Demonstrates the leadership and authority required to move projects forward in a firm but respectful way
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Project Management Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of project management assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project management assistant
  • Conducts classes, assesses results, and implements enhancements as needed
  • Provides direction, consultation and support to managers, project managers, business analyst, and other employees on the EPLC methodology and tools
  • Conducts training needs assessments and recommends effective solutions
  • Establish plan to conduct, lead or drive to the completion of project rollout, design & support user acceptance testing, project documentation and follow through issues, problems and resolution
  • Support the implementations of IT process change project end-to-end
  • Administrering or assisting with the Quality Review Process and supporting delivery teams’ compliance with QA Business Management Systems Project Plans, Environemntal Checklists and H&S Risk Assessments
  • Develop project documentation - creative briefs, status reports, change orders
  • Attend, convene and/or facilitate meetings within AA&D and other units as needed
  • Ensures that MAT operations are efficient and effective and that the MAT is functioning at a high level, including member engagement, performance and accountability
  • Works to develop and improve the tools, templates and processes that create and deliver the MAT’s outputs
Qualifications for project management assistant
  • Able to work independently and manage his/her own workload (and the work of others)
  • 2+ years’ experience working in a project management / coordination style role
  • Excellent mother tongue and English skills
  • Proven experience and ability to negotiate and communicate across multi-territorial and multi-cultural teams
  • Good understanding of localization & video games requirements, especially audio
  • Audio Asset management experience (sending, receiving and tracking)
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Project Management Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of project management assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for project management assistant
  • Accountable for the overall system support operation to provide quality service
  • Responsible for resource planning and task management
  • Ensure appropriate standard and procedures are established and followed
  • Timely response to trading related issues and able to support after office hours
  • Coach and train up support staff with the required skills
  • Provide first level support on production issues including incident reporting/escalation and status tracking from start to close
  • Work closely with development and other support teams including vendors to ensure issues can be effectively address
  • Participate in new system/enhancement projects on quality assurance and post production support arrangement
  • Working with outreach management and the integrated Outreach & Change Management Team to develop a target organizational model for the new retirement benefits administration system
  • Working with outreach management and the integrated Outreach & Change Management Team to develop position papers which document results of change impact sessions and detail mitigation strategies to ensure successful transition to the new retirement benefit administration system and target organizational model
Qualifications for project management assistant
  • Attention to detail with a high degree of accuracy in work output
  • In depth knowledge of Football is a plus for this position
  • A minimum of 2 years of previous experience in game industry, software development or related industry
  • Extremely good time management skills
  • Candidates should have experience in a similar role, ideally within a Consulting environment
  • Ability to prioritize and manage multiple duties in a fast-paced environment
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Project Management Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a project management assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for project management assistant
  • Coordinating stakeholder input and feedback as related to project communication and training through the use of the Change Agent Network meetings and events which have been implemented to meet the needs of both internal and external stakeholders
  • Consolidate various regular reports to fulfill project requirements
  • Perform system record checking and reconciliation using Management Information System (MIS)
  • Handle internal/ external stakeholders’ enquiries and ensure responsive solutions
  • Anticipates and leads issue resolution
  • Providing cost and resource management including specific analysis and strategic presentations
  • Managing cost
  • Assisting with the cost dashboard and council processes which will help the CAO and Management team to achieve financial targets and maintain a sharp cost discipline
  • Controlling and maintaining the compensation and benefits forecast
  • Taking a lead role in the resource management review and approval processes for the whole WM EMEA organisation (which span several jurisdictions and countries), to ensure critical hires are deployed to support the development of the business while at the same time maintaining efficient use of financial resources and core business strategies
Qualifications for project management assistant
  • Executes to drive results
  • Excellent interpersonal skills with individuals at all levels within the organization
  • Typically requires a bachelor’s degree and 2 – 5 years of training and development and/or project management experience
  • Preferred experience in demonstrated in-depth knowledge of information technology concepts, practices and terminology related to project management
  • Possesses and applies broad knowledge of training and development techniques, tools, and processes, including instructional design
  • Skilled in presenting/facilitating to diverse audiences and all levels of staff
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Project Management Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of project management assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project management assistant
  • Undertaking vendor risk management (VRM) tasks
  • Leading the semi-annual Vendor Review activity
  • Managing the business continuity management (BCM) process for WM Switzerland
  • Providing desk extension to the CAO teams based in Switzerland
  • Monitor our key client’s’ deadlines and proactively, with the manager, follow and administrating the organisation of the audit file
  • Be one of these key contact person for our clients and ensuring that all relevant information is collected from the clients or given to them
  • Provide appropriate support to the designated teams and promoting events that will enhance the team’s culture and well being
  • Perform administrative duties for the team including travel/training arrangement, managing calendars (scheduling meetings with the clients), client billing process, timesheets & expenses, team’s holiday and facility management
  • Be a member of one of our largest audit clients, working with a dynamic, multicultural engagement team of over 50 professionals
  • Helps project managers close out projects through administrative and operational support
Qualifications for project management assistant
  • Operational experience with learning management systems desired
  • Bachelor's degree in Management Information System, Information Technology or related discipline is preferred
  • Sound Business Analysis, Project Management, process mindset, interpersonal and presentation skills are preferred
  • Superb interpersonal communication skills, in particular able to translate technical information into business terms
  • Self-motivated, detail-oriented, a good team player and able to work under pressure
  • Good understanding on Financial Services Operations, life insurance or banking industries experience is a must

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