Senior Admin Assistant Job Description

Senior Admin Assistant Job Description

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Senior admin assistant provides organization support including presentation development (PowerPoint), database management (Excel), limited project management and other tasks as needed.

Senior Admin Assistant Duties & Responsibilities

To write an effective senior admin assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included senior admin assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Transcribes, edits and types documents, presentations, organization charts, process flow documents, and business correspondence
Helps to organize offsite meetings, team events
Assists on creating and managing communications and documents that may contain highly confidential information
Performs additional special assignments as required in support of the SSC Business Development staff and in support of the Business Rhythm
Maintain a complex and changeable calendar, arrange meetings (all logistical details, technology, etc), answer telephones, schedule international and domestic travel
Provide administrative support for the academic responsibilities Neurology Faculty
Manages appointments and oganizes travel arrangements for Franchise Lead
Expense reporting for Franchise Lead
Coordinates and processes Neuroscience Franchise Grants & Sponsorships program
Prepares/processes cheque requests and creates purchase orders for Franchise and field requirements (*)

Senior Admin Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Admin Assistant

List any licenses or certifications required by the position: PIMS, NAFTA

Education for Senior Admin Assistant

Typically a job would require a certain level of education.

Employers hiring for the senior admin assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Education, Associates, Business, Business/Administration, Hotel and Restaurant Management, Administrative Assistant, Communication, Technical, General Education, Fashion

Skills for Senior Admin Assistant

Desired skills for senior admin assistant include:

Excel
MS Word
Business and technical vocabulary
Database programs
Domestic and international postal and customs practices
General office procedures
Office routine and an understanding of the organization
Organization
Organizational operations and procedures
PowerPoint

Desired experience for senior admin assistant includes:

High degree of motivation being able to quickly master new challenges
A minimum of 10 years of office administration experience with prior experience supporting senior director level required
S/he must be able to successfully organize and execute departmental & social events Off-sites & seminars
The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S
Proven ability to work independently and effectively handle multiple priorities in a fast-paced environment required
High school diploma with at least three to five years of high-level administrative office experience

Senior Admin Assistant Examples

1

Senior Admin Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a senior admin assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for senior admin assistant
  • Coordinates printing of material for meetings with external printers
  • Runs errands and places orders for office-related supplies
  • Registers Neuroscience members to conferences, systemizes conference calendar and coordination of logistics for champions role
  • Collates data from meetings surveys from ad boards
  • Tracking of Franchise contracts
  • Maintains departmental vacation calendar
  • On boarding of new staff, liaison for Franchise members with Cross Functional
  • To co-ordinate activities and provide high quality communications assistance to the senior management team providing office support in accordance with relevant policies, procedures and quality standards
  • Develops reports for executive or department
  • May be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier
Qualifications for senior admin assistant
  • Full, proactive diary management including scheduling and monitoring diary appointments
  • Arranging internal and external meetings (including video and teleconferences)
  • Arranging meetings with external visitors
  • Organizing complex international travel including conference registration, flights, ground transportation, accommodation and visas
  • Creating/maintaining organizational information accurate distribution/contact lists
  • Setting up and posting information on team sites/SharePoint/intranet
2

Senior Admin Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior admin assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior admin assistant
  • Planning and Coordination of large events, meetings or conferences
  • Supply/Office inventory management, budgeting and cost reconciliation
  • International travel coordination
  • Space planning, facilities, security and misc
  • Performs budget preparation, scheduling, reporting and tracking information
  • Wide variety of complex typing functions, edits and composes correspondence
  • Make travel arrangements for faculty and staff
  • Serves as Inventory Agent for annual inventory certification
  • Manage daily intake reporting – feedback to Management on any risk and opportunity
  • Monitor Intake efficiencies – ensure Retail and Direct splits are in line with business requirements
Qualifications for senior admin assistant
  • Coordinating the team’s trips and noting the details, purpose of trip, city, country and duration
  • Document management, photocopying, faxing, scanning, archiving, filing
  • General administration, receiving and making telephone calls, maintaining training folders, holiday/sickness records, ordering stationery, correspondence, copyright checking
  • Performing any other duties as requested including general administrative support for team members
  • Ability to take responsibility and follows through with stakeholders
  • Independent, self – starter with track record of high level of initiation
3

Senior Admin Assistant Job Description

Job Description Example
Our company is looking to fill the role of senior admin assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior admin assistant
  • Run weekly reporting on ship mode, monitor air intake in line with business targets
  • Ensure compliance standards are appropriately adhered to by the supply base
  • Provide regular reporting on vendor performance across key metrics
  • Manage PO Calculators to ensure accurate PO raising
  • Monitor intake seasonality – flag where POs are being raised under the incorrect season code, work with product teams to ensure seasonal intake cut-offs are being adhered to
  • Act as a liaison between medical students, residents and physician
  • Administrative duties with respect to the Director's position as Executive Director of the North American Society for Pediatric & Adolescent Gynecology (NASPAG) other organizations ie, Board of Trustees/Chatham University
  • Coordination of Director's duties at Children's Hospital of Pittsburgh covering the adolescent gynecologic clinic bi-monthly
  • Interviewing callers and making proper referrals
  • Arranging meetings and conferences
Qualifications for senior admin assistant
  • Strong communication skills with the ability to liaise with both internal and external clients
  • Good team player with a flexible and adaptable approach
  • Fast learner with a strong ability to get familiarized with the various in house
  • Ability to work with a diverse team and manage internal stakeholders
  • The co-ordination of meetings/conference calls including the collation and preparation of papers, , for numerous meetings
  • The successful candidate should be organised, efficient and capable of working to instructions with minimum supervision
4

Senior Admin Assistant Job Description

Job Description Example
Our company is looking to fill the role of senior admin assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior admin assistant
  • Prepares expense reports and purchase orders and maintains office supplies
  • Updates organizational charts
  • Coordinates all aspects of the Executive Administrator's participation or attendance at local, regional, national and international continuing education activities
  • Maintains administrative appointment calendar using Microsoft Outlook
  • Performs all responsibilities in a manner that demonstrates appropriate behavior toward staff, peers, and other department personnel as defined in job performance standards
  • Provides administrative support for many miscellaneous departmental activities, such as the holiday party, continuing medical education courses, conference room, Secures meeting room and sets up audiovisual equipment, develops and distributes meeting announcements, brochures, and correspondence, responds to inquiries, organizes related social events
  • Provides administrative support to the Executive Administrator of the Department of Otolaryngology
  • Receives and opens incoming mail, including reviewing, sorting and organizing priorities, and highlighting pertinent information contained therein entering deadlines on the calendar and following-up accordingly
  • Responds appropriately to telephone and correspondence inquiries, which are of a heavy volume, and to independently handle situations and problems with minimal supervision
  • Works independently to resolve issues to successful conclusion with a minimum of direction
Qualifications for senior admin assistant
  • You will be expected to work as part of a larger administrative group
  • Previous experience of performing a Senior Administration / PA role within a large global organisation and working with senior level stakeholders
  • Experience of internal financial and expense management systems and following internal financial and billing processes (PeopleSoft for example)
  • Must be well organized and competent in the use of a variety of computer software and spreadsheets
  • A high level of interpersonal skills are required to handle sensitive and confidential issues
  • Five years experience in an increasingly responsible administrative support role
5

Senior Admin Assistant Job Description

Job Description Example
Our growing company is hiring for a senior admin assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior admin assistant
  • Assist in the preparation of grants, manuscripts, book chapters and abstracts
  • Communicate with patients and family members effectively by providing patient information as needed according to HIPAA guidelines
  • Coverage of co-workers during absences is required
  • Maintain physician CME's and ECU's and CV's by updating monthly
  • Print and submit dictation for signatures weekly
  • Recognize patient satisfaction as a priority
  • Providing admin support and reporting for the Assistant Branch Merchandisers (ABM)
  • Support the team in the weekly production of Branch Merchandising Update, weekly reporting and general admin tasks
  • Using reports to potentialise branch performance Branch Profiling and feeding back findings to ABM and store
  • Contacting stores on a regular basis to understand trading patterns, both store and customer profiles
Qualifications for senior admin assistant
  • Helping write up meeting notes from interactions and reviews with both potential managers managers on our existing platform
  • Ability to analyze data Ability to use discretion and independent judgment
  • Requires 3+ years administrative assistant experience
  • Advanced knowledge of Microsoft Outlook, Word, Power Point
  • Work with Integrity and a level of confidentiality
  • Associates degree or equivalent experience is desired

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