HR Admin Assistant Job Description

HR Admin Assistant Job Description

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HR admin assistant provides support and expertise on Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

HR Admin Assistant Duties & Responsibilities

To write an effective HR admin assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included HR admin assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Using Microsoft Word, creates mail merge files for mass distribution letters
Create and distribute New Employee Packets for all new employees to department managers and branch managers as requested
Administer Metro pass program and sell event tickets account reconciliation
Support travel arrangements and coordination
Support permitting and other business operation needs
Schedule meetings and support calendar management
Support and coordination of company event planning
Arrange transportation for vendors and others
Enter Purchase Requisitions and place orders for office supplies
Support administrative tasks for General Affairs & HR

HR Admin Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Admin Assistant

List any licenses or certifications required by the position: HR

Education for HR Admin Assistant

Typically a job would require a certain level of education.

Employers hiring for the HR admin assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Human Resources, Education, Business, General Education, Management, Business/Administration, Accounting, English, Graduate

Skills for HR Admin Assistant

Desired skills for HR admin assistant include:

Excel
MS Office Applications
Microsoft Office Suite
OFCCP program
Word
Access and Powerpoint
MS Office
Microsoft Word
Microsoft applications: Excel
Outlook

Desired experience for HR admin assistant includes:

Other duties/ HR projects, as assigned
Monitor and assist the shipping warehouses with order shipment related issues to ensure proper processing of customer orders
Participate in meeting monthly line loads and quarterly Net Revenue goals based on Business Unit
Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks
Is accountable for ensuring accuracy and completeness of all documents
Tasks may include transcribing correspondence

HR Admin Assistant Examples

1

HR Admin Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HR admin assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR admin assistant
  • Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported
  • Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role
  • Recruitment and Joining Formalities
  • Study Tracker Management
  • Assist in recruiting and onboarding of new hires including processing new hire paperwork, I9 processing, background checks, e-verify, contacting and scheduling candidates and new hires, scheduling medical screening, drug screening, and physical skills assessments
  • Maintain departmental purchasing card for office supplies and services
  • Coordinates multimedia presentation as directed, including confidential information for Executive Management
  • Coordinates travel for internal and external clients, individuals and/or groups and maintain travel log
  • Prioritizes and distributes incoming mail and responds to mail of routine nature
  • Coordinates with other assistants to ensure community responsibilities are adequately met, cross-coverage for absences
Qualifications for HR admin assistant
  • Bachelors degree in Business related field and/or equivalent 2-3 years Customer Service experience in a manufacturing environment preferred
  • Experience with Order Entry and ERP planning systems (Oracle knowledge a plus)
  • Familiar with UM policies and procedures
  • Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field ora minimum of two years' experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel
  • Experience working in a Human Resource office preferred
  • Diploma / MBA in HR
2

HR Admin Assistant Job Description

Job Description Example
Our growing company is hiring for a HR admin assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR admin assistant
  • Creates “Baby Welcome Gift” bags, as needed, and ships to facility HR Staff for distribution
  • Responsible for car/ drive management, bank payment for car
  • Foreign employee’s apartment rental, payment
  • Office admin vendor and contract management
  • PC application and new employee business card preparation
  • All employee meeting/team building/ family day/birthday party management and preparation
  • Work with MIC admin team for Exteriors case
  • Meeting room and conference management
  • Purchasing request for office affair and drinks/snacks
  • Maintain office environment and 5S
Qualifications for HR admin assistant
  • Ability to interact effectively within all levels of the organization (hourly, management, and executive levels)
  • Good management skill
  • Experience in dealing with confidential information and with senior management
  • Presentation and attitude
  • Must be deadline driven and orientated and able to execute in a fast-paced environment
  • Must have business acumen
3

HR Admin Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR admin assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR admin assistant
  • Bachelor degree in Human Resources or Business Administration or equivalent
  • 1 or 2 years in office admin management experience
  • Good communication, negotiation, interpersonal skills
  • Result orientation and be able to work under pressure
  • Oral and written fluency in English and Mandarin required
  • Assists in the collections, tracking, and recording of Production employee attendance
  • Assists in the entry of Production materials to include Tic Sheets
  • Administration of monthly birthday, milestone recognitions, cards, and gift packs
  • Scheduling of applicants for Post-Assessment Screening
  • Assists in monitoring of applicants to Post-Assessment Screening Policy compliance
Qualifications for HR admin assistant
  • Ability to solve problems via the analysis and interpretation of conducting research
  • Excellent written and verbal communication with all levels of management, customers, government officials, vendors and external organizations
  • Must have working knowledge of software applications used by the supported group
  • Must be able to compose a variety of correspondence such as memorandums, letters, agendas, summaries, in a clear and concise manner, and proofread the work of supported staff, suggesting changes when necessary
  • Must be able to communicate with employees, management, clients and the general public
  • Must be able to prioritize and complete assignments accurately within the given deadlines, and plan accordingly when deadlines of current projects change
4

HR Admin Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of HR admin assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR admin assistant
  • Scanning of Recruitment compliance documents into the ATS (Applicant Tracking System)
  • Assists in tracking of Human Resource compliance requirements employment documents
  • Assists in the processing of Role and Responsibility changes for employee filing and audit compliance
  • Daily Human Resource document filing
  • Partipation and event assistance in Employee Events Committee and Health and Wellness Initiative teams
  • Provides management of the facility badge security system to include inactivating and activating hires, terminations, leaves of absence, and suspensions
  • Assists in Bi-Weekly follow-up needs to Temp-To-Hire and Role Change meetings
  • Assists in the updating and preparing of new hire orientation materials, training materials, and other department materials
  • Assists in providing updates to Area Managers of changes to Interview Binder Guides
  • Updates all employee attire size records and dependent event records for company benefits
Qualifications for HR admin assistant
  • This job requires Microsoft Office testing
  • Must be able to work independently or in a group setting
  • Works closely with Global HRBP’s during strategic talent initiatives – compensation, organizational design, HR analytics and metrics, talent succession planning, talent exchange, talent development
  • Ensure proper documentation is completed in compliance with company procedures and guidelines
  • Provide back-up support to HR Generalist on tracking and compliance needs
  • Back up and assist with new hire orientation including on boarding process and HR training
5

HR Admin Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR admin assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for HR admin assistant
  • Serve as back-up to daily Communication Pod updating
  • Works in coordination with 11th Avenue on employee photo repository
  • Preparation and copying of presentations, letters, and other documents
  • Creates newsletter weekly
  • Prepares weekly/monthly reports as needed
  • Processes daily tickets in support of production as needed
  • Updates employee records in ADP and SAP as needed/if needed
  • Processes and maintains petty cash records as needed/if needed
  • Serves as primary receptionist and switchboard operator
  • Handles mail distribution both USPS and interoffice
Qualifications for HR admin assistant
  • Prior seasoned administrative assistant experience and demonstrated proficiency in advanced secretarial support as typically acquired in 3 to 5 years is required
  • Assist in creating Employee programs as deemed necessary
  • Prepares reports including but not limited to new hire reports, employee reports, turn over reports, and any other HR reporting as deemed necessary
  • Ensures all applicable systems and paperwork are maintained and updated accordingly
  • Responsible for maintaining efficient communication with the Management team related to HR matters
  • Tracks team member change requests and assists in processing paperwork

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