Project Admin Job Description
Project admin
provides support to the Project and Portfolio Management Office through the creation and maintenance of presentations, EXCEL files, and other office related tools.
Project Admin Duties & Responsibilities
To write an effective project admin job description, begin by listing detailed duties, responsibilities and expectations. We have included project admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Organizational and documentation skills within Excel spreadsheet and be able to set up simple calculations to extract data
CBS projects – provide any coordination needed to associates in completion of their projects, such as shipping, coordination of collateral materials, management of schedules, review of invoices, guest travel arrangements, etc
Contractor and equipment administration – support the dynamic and seamless administration of CBS contractors, especially within the Coca-Cola Studios team
CBS associates – provide administrative support
Capabilities – participate in building CBS capabilities, such as Operational Excellence, Core Service Excellence and other areas
Financial support – process purchase order requests (invoices, goods receipts, vendor payments and follow-up) and budget reconciliations (expense tracking, expense reports)
One strategic product
Corporate policies and procedures as they relate to contract financials
Administer and organize project filing (hard copy electronic system)
Manage multiple and varied projects simultaneously from initiation to closure
Project Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Project Admin
List any licenses or certifications required by the position: PMP, ITIL, DAU, DOD, II, IAT, NIH, CFCM, PMI, APP
Education for Project Admin
Typically a job would require a certain level of education.
Employers hiring for the project admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Finance, Healthcare Administration, Education, Business/Administration, Technology, Healthcare, Associates, Project Management, Technical
Skills for Project Admin
Desired skills for project admin include:
Microsoft Office applications
Project coordination experience
Internal policies and presentations
Excel and PowerPoint
Strong business analytics
Excel
Word
GCP/ICH guidelines and other applicable regulatory requirement
Equivalent operation and construction practices with particular emphasis on steel pipelines
Sales and marketing processes
Desired experience for project admin includes:
Plans own work and uses judgment within limits of standard practice
10 years of experience in a related field (certifications a plus) OR a Bachelor’s Degree + 4 years in a related field
Works on assignments that are semi-routine in nature, but recognizes the need for occasional deviation from accepted practices
May assist and train less experienced personnel
Enjoys working with all levels of employees incl
Support new business development by contributing to proposals
Project Admin Examples
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Project Admin Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of project admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for project admin
- Set project schedules and budgets, communicate them to all stakeholders, and ensure they are met
- Manage relationships with, assign tasks to, and process payments for an international network of freelancers
- Maintain quality standards by performing regular checks and providing constructive feedback as necessary
- Foresee challenges or obstacles and take action to minimize impact
- Record revenues, track costs and maintain accurate profit and loss statements for individual projects
- Be involved in communication with clients regarding progress of projects
- Evaluate project KPIs and provide feedback to clients and internal stakeholders
- Maintain business dashboards with input from marketing and PR to produce reports for managers and clients on project performance
- Line manage and mentor two editorial assistants and maintain their ongoing development and performance
- Work cross functionally with sales, editorial, marketing and technology colleagues, and with global project management counterparts
Qualifications for project admin
- Improve workflows, processes and guidelines on a continuous basis in response to internal and external feedback
- Oversea the logistics of science seminars and public events in the Middle East, social activities and team-building activities in the region
- Proficiency in the use of standard office software
- Demonstrated skills to digest complex information
- Working experience in a team-oriented, collaborative environment
- Flexibility to rapidly adapt new concepts
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Project Admin Job Description
Job Description Example
Our company is looking to fill the role of project admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project admin
- Proactively and assertively seeks out and obtains information needed to prepare compliant and accurate slide/briefing packages and charts
- Prepare, monitor and control slide/briefing packages and other work products in detail using required standard forms, templates and current processes
- As applicable, professionally and timely communicate status and details across multiple disciplines and across multiple stakeholders
- Updates and maintains metrics
- Performs other related Facilities Project Admin functions as assigned
- Make updates to schedules in SAP as required
- Collaborate with security monitor subcontract on-site lead on provided support
- Responsible for timely completion of multiple work products related to security monitoring
- Give admin support to the reporting functional head
- Be first point of contact for advertising agencies, print brokers
Qualifications for project admin
- Proficiency in written and spoken Arabic and English
- Experience in STM publishing, IT and/or related industry highly desirable
- Experience in technical solution business is a plus
- Proven ability to communicate in English required
- 12+ years’ experience in Systems and/or Logistics Analysis (10+ years with a Master’s Degree)
- An active current TS/SCI U
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Project Admin Job Description
Job Description Example
Our company is growing rapidly and is hiring for a project admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project admin
- Support the MCR/MCO (Material Change Request / Material Change Order) process
- Support the ECN (Engineering Change Notification) process
- Support users of these processes and answer user questions
- Review inputs provided by MCO & ECN Originators for completeness and correctness
- Coordinate the overall change process, and workflows needed for reviewing and approving changes
- Run and analyze ‘Where-Used’ reports, and identify global factories impacted by product changes
- Interface with multiple cross-functional groups
- Coordinate product change effectivity dates, revisions, and material dispositions
- Create new Material Master data records in SAP
- To chase and compile inputs from Transformation and Service contributors
Qualifications for project admin
- Extensive knowledge of field
- 3+ year work experience as a project manager or equivalent position
- Bachelors degree or above in Business Administration, or relevant fields
- Formal qualification in project management is a major asset
- Ability to manage conflicting priorities through influencing, negotiating and motivating across all stakeholders
- Experience at a high proficiency level with using Microsoft Office Products
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Project Admin Job Description
Job Description Example
Our company is growing rapidly and is hiring for a project admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for project admin
- Provide broad and varied support for projects and coordination of activities of the Office of the Dean and the Faculty Support Services Team in the School of Nursing
- Scheduling and arranging logistics for periodic and ad hoc training courses
- Answering questions from learners & vendors, and compiling survey data for classes
- Consistently participates in design and delivery of various program and project communications, documentations and reports Interfaces with a range of internal and external sources to gather information and prepare reports
- Answers non-routine questions or make recommendations
- Consistently participates in financial related activities pertaining to programs and projects (e.g., budgets, invoicing, vouchers, purchase orders)
- Identifies and resolves complex problems and issues relating to program and project activities
- Guides employees with complicated issues and escalates to appropriate levels of management as necessary
- Utilizes various software applications to compile and prepare standard, complex and/or ad-hoc reports May conduct analysis to ensure quality
- Administers a range of functional programs or projects
Qualifications for project admin
- Unexpected overtime is not uncommon
- Processing classified and unclassified documents
- Two to three years of progressively responsible administrative or professional experience required, 3-5 years preferred
- Basic organization and coordination skills
- Familiar with travel &logistics arrangement
- Must be able to work independently in a team with all levels of staff
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Project Admin Job Description
Job Description Example
Our company is looking to fill the role of project admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for project admin
- Oversees or conducts specialized research projects and present findings
- Interface effectively and collaboratively with a diverse range of Government and contract project staff, including project managers, PMO support staff, business analysts, developers, technical analysts, system architects
- Organizes project activities and interdepartmental meetings
- Coordinate a variety of projects, functions and program components
- Submit to Bid Team for processing and own/coordinate pricing & other sales SME requirements
- Generate Utility Interconnection Applications
- Assisting in document control which will include tracking of change notes
- Onboard and manage pool of contractors performing listing walk-through
- Manage performance tracking and reporting process
- Manage invoice and payment process
Qualifications for project admin
- 1-2+ years experience in project scheduling, administration or working with project managers
- Previous experience with scheduling technicians or any type
- Bachelor’s Degree in Computer Science or Business OR Diploma in IT or Business
- Prior experience in core web logic setup and configuration for M6
- Has previous experience in managing M6 web logic instances and can drive best practices
- Able to perform multiple tasks simultaneously