HR Admin Job Description

HR Admin Job Description

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HR admin provides editing in MS Word, Excel, and PowerPoint documents.

HR Admin Duties & Responsibilities

To write an effective HR admin job description, begin by listing detailed duties, responsibilities and expectations. We have included HR admin job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for maintaining up-to-date Employee Records
Book, source, coordinate and report training activities in accordance with established ISO training procedures
Answer the phone for reception and other reception duties
Administer all promotional/employee discount program
Provide administrative support for the departmental MAFACT boards
Maintain form trays throughout plant and ensure sufficient supply of benefits claim forms and vacation/floater forms at all times
Prepare/update reports, forms, letters, graphs, meeting minutes as required
Assist Human Resources Manager or designee with administration as required
Provide administrative support to different departments as required
Coordinate Massiv employee travel activities, incl

HR Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Admin

List any licenses or certifications required by the position: HR, PHR, CEBS, ITM, SHRM, SPHR

Education for HR Admin

Typically a job would require a certain level of education.

Employers hiring for the HR admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Human Resources, Business, Education, Business/Administration, Associates, Management, Economics, Finance, Administration, Graduate

Skills for HR Admin

Desired skills for HR admin include:

Excel
English
MS Excel
MS Office
Word
Kronos
Human Resources processes and related systems to effectively perform responsibilities
MS Word
Microsoft Office Suite
Outlook

Desired experience for HR admin includes:

Combination of knowledge in several of the following areas - Talent Acquisition, Labor Laws, Employee Relations, Employment Contracts, Compensation and Benefits,Graduate Recruitment
Demonstrate professional supervisory/leadership capabilities and able to interface in a professional manner with employees at all levels of the organization
Coordinate immigration and visa requirements for Massiv employees on out-of-country work assignments
Responsible for continuous improvement of Massiv travel services
Write invitation letters for foreign visitors to Massiv Die-Form
Assist in the development of cost savings methods for travel program

HR Admin Examples

1

HR Admin Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of HR admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR admin
  • Maintaining recruitment records to include job descriptions, recruitment authorisations and CV's
  • Supporting recruitment through posting vacancies and managing responses to speculative candidates
  • Ensuring for all interviews that the necessary meeting rooms are booked
  • Ad hoc tasks in support of the In-house recruiter
  • Perform various administrative and project-related activities in support of an individual or group varying in size
  • Drafts and composes emails using current office software applications
  • Agendas and materials for meetings
  • Makes travel arrangements and prepares expense reports
  • Manages departmental recognition, tracks headcount and cubicles
  • Provides job candidates by screening, interviewing, and testing applicants
Qualifications for HR admin
  • Must have demonstrated strong analytical ability and initiative (self-starter)
  • Must be willing to work overtime hours (including on weekends) in response to urgent business requirements from time to time
  • Ability to familiarize with changing immigration requirements on an ongoing basis required
  • Must be flexible and willing to take on additional duties when travel requirements have peaked
  • Orients new employees by providing orientation information packets
  • Forwards information by receiving and distributing communications
2

HR Admin Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HR admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR admin
  • Perform deep search in database/web against req
  • Do research and lead development work
  • Prescreening (including cold calling/automation)
  • Do short listing and delivery
  • Various HR administrative duties
  • Act as first point of contact for HR related questions via phone or E-Mail
  • Update HR data base with personal information changes
  • Create letters for specific types of situations (Maternity, Paternity, Studyleave)
  • Assist with Job Fairs, placement of ads
  • Process/retain Applications
Qualifications for HR admin
  • Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills
  • Demonstrates confidentiality
  • Demonstrate good public relations skills
  • Knowledge of HR management system is an advantage
  • 2-5 years of general administrative experience in high volume, fast paced environment
  • Ability to multi-task and coordinate multiple schedules effectively and efficiently
3

HR Admin Job Description

Job Description Example
Our company is hiring for a HR admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR admin
  • Monthly New Hire Orientation (more frequent, as needed)
  • Daily point of contact for all benefit employee inquiries
  • Vacation tracking
  • Escalate personnel issues to HR Manager
  • Maintain schedule for Annual Employee Reviews
  • Help/participate in employee celebrations
  • Unemployment claim responses
  • Safety team member
  • Support the office staff with administrative duties
  • Support the implementation of benefits plans for employees, including medical claims, employee insurance registration and claims, gifts
Qualifications for HR admin
  • Excellent verbal and written communication, interpersonal and organizational skills required
  • Ability to work in a face paced environment with strong organizational and prioritization skills to handle multiple team members’ needs, reporting requests, projects
  • Meeting planning experience – set up needs, travel arrangements
  • Experienced SAP HR transactional user (PA, OM, Compensation)
  • Understanding of HR systems and the importance of data integrity
  • Manage HR transactional activities for multiple countries in the areas of Compensation and Benefits, Resourcing and Recruitment, Exit and Post-Employment, Manage Payroll, Time and Attendance and Manage Employee Morale and Interaction
4

HR Admin Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HR admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR admin
  • Support the planning and coordination of training registration and claims for appropriate training grants
  • Provide office administrative support to ensure smooth running of the organization in Singapore, including areas such as general office support, pantry
  • Monitor and review for accuracy resubmission of requested corrections in Workday and validate for accuracy
  • Ensure corrected data is digitally uploaded into the master personnel records
  • Ensures the maintenance of all personnel files and records
  • Ensures new employees are hired within Lowe’s guidelines, with consistency and timeliness in payroll administration
  • Champions the Facility’s Safety, Recognition, and Gallup initiatives
  • Constantly monitors the hiring needs of the DC/MW and ensures a steady flow of applicants
  • Schedules and conducts initial screening interviews on all viable candidates
  • Ensures that all applicants are processed in a thorough and consistent manner
Qualifications for HR admin
  • Process employee data management (EDM) and coordinate organisational management (OM) requests for approximately 40 countries
  • Focus on high level of customer service and satisfaction while establishing good and clear working relationships with key business contacts to deliver an efficient and accurate service
  • Availability to work outside of standard business hours during peak period
  • Minor travel required
  • HR Business Process knowledge / experience
  • A willingness to work flexible hours to support global business environment needs
5

HR Admin Job Description

Job Description Example
Our growing company is looking for a HR admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR admin
  • Provides interviewing skills training to new and existing management personnel
  • Keeps abreast of State and Federal Regulations that affect interviewing or the hiring process
  • Maintain Job Creation Tax Credit Checklist and report all end of the year results
  • Performs other duties as directed by CSC Human Resources Leader
  • Researches, Identifies and Sells to potential business deals by contacting potential clients, through prospect calls, ad calls, lead follow-up, MPC (most placeable candidate) calls
  • Maintains and updates a prospective client lists of 200+ utilizing internal pipelining tearsheets
  • Schedules and attends client meetings to generate new business and expand current business
  • Develops, penetrates and maintains client relationships through Quality/Expansion Calls
  • Negotiates fees and closes deals in accordance with company goals and expectations
  • Documentation of all contacts into our recruitment CRM system, for historical data and productivity reporting
Qualifications for HR admin
  • This position is located in Jasper
  • Leading teams (without direct reports) for systems related projects
  • Ability to understand business, legal and regulatory requirements of all KEI’s facilities
  • Technical capability, systems oriented
  • Ability to assist and act in a confidential capacity with the management staff and hourly team members
  • Ability to learn and perform with minimal supervision the Required Knowledge, skills, and abilities

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