Admin Coordinator Job Description

Admin Coordinator Job Description

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Admin coordinator provides information to members and providers regarding benefits, service providers and access protocols and educates members on appropriate use of medical services.

Admin Coordinator Duties & Responsibilities

To write an effective admin coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included admin coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Co-ordinates Forums, Town Halls, Conferences & Planning sessions and other events where required
Manages the business expenses and ensures invoices and bills are promptly paid
Maintaining the document tracking program with up to date financial information and ensuring that accurate notifications are sent to the customers
Confirming that the renewal package (including all supporting information and documentation) is complete and properly executed
Working knowledge of lending law, collateral, and documentation requirements utilized in banking
Contacting customers by approved methods (phone, mail) in accordance to customer service standards
Utilizing a variety of systems to review the accurate and timely completion of renewals and annual reviews
Additional assignments may include special projects and various administrative duties
Assembles and submits relevant data from files, Compiles statistics and information, sets up reports and/or presentations as directed, using all necessary software
Maintains calendar of appointments meetings, Make appropriate arrangements/adjustments as necessary

Admin Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Coordinator

List any licenses or certifications required by the position: RHIT, RHIA, HR, BLS, CPR, DMV, NIHSS, IAT, CITI, WSIB

Education for Admin Coordinator

Typically a job would require a certain level of education.

Employers hiring for the admin coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Supervision, Communication, Business, Associates, Business/Administration, Faculty, Computer, Management, Science

Skills for Admin Coordinator

Desired skills for admin coordinator include:

Corporate and business unit policies procedures and practices
Excel
PeopleSoft
Medical terminology
PowerPoint
Medical Terminology to communicate with members and providers
Word
CRS
ICD-9 and CPT codes
Microsoft Applications

Desired experience for admin coordinator includes:

Screens telephone calls, mail and visitors
Provide back office support to IAs with their inquiries and questions related to the PIM program
Manage the allocation process of all Equity, Fixed Income, FX and Money Market trades for all PIM clients
Reconcile all bulk accounts for the firm, and coordinate with Investment Advisors on trade corrections and amendments
Reconcile internal House Accounts that are used under the PIM program other programs within Wealth Management
Will be responsible for internal reporting for Sec Fees, Stamp Fees, French and Italian Transaction Tax

Admin Coordinator Examples

1

Admin Coordinator Job Description

Job Description Example
Our growing company is hiring for an admin coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin coordinator
  • Main Reception cover (8hrs a week)
  • New starter office and safety inductions
  • Assist with formatting / reviewing admin documents on ad hoc basis
  • Photos for key cards
  • Invoicing (GEOS)
  • Ad hoc project secretary work
  • Maintain Facilities presence on intranet site (the Hub) –review and update facility information
  • Coordinate semi-annual Safety Shoemobile visits
  • Coordinate First Aid/CPR training for the site
  • Organize Safety Council meetings, site safety meetings and misc
Qualifications for admin coordinator
  • Organized and with great attention to detail
  • Ability to collaborate in a fast-paced environment
  • Supervision is exercised over subordinate administrative staff within business unit
  • Ability to work independently and carry assignments to completion
  • Must enjoy working with people and working for a services organization
  • Responsible for front desk area – answering phones and guiding guests/clients
2

Admin Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of admin coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin coordinator
  • Driving seat management initiatives and handling all seat request changes and moves
  • Maintaining supply closets, order and set-up stock
  • Ordering, tracking, and reconciling invoicing in appropriate systems
  • Handling confidential and non-routine information appropriately
  • Working independently and as a productive team member with internal clients and across business units for any special projects that may arise
  • Identifying and analyzing problems through to resolution
  • Providing continual evaluation of processes and procedures
  • Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain and/or improve service
  • Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational
  • In the absence of a dedicated Receptionist, carry out the Reception function
Qualifications for admin coordinator
  • Must be comfortable interacting directly with vendors
  • 5 years administrative experience supporting multiple Vice Presidents and their subordinate Directors and Managers
  • Task oriented and drive completion of tasks within narrow time lines
  • Of couriers and internal post processes (where applicable)
  • Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking
  • Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics
3

Admin Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an admin coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin coordinator
  • Support and compliance with Global Business Continuity program
  • Health & Safety (H&S) Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation
  • Responsible for a call-out system for emergencies or alarm-related calls
  • Coordination and Delivery of Facilities and Administration Induction for new employees
  • Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required
  • Keep management informed of any issues within the organization that require attention
  • Assist with additional facilities-related projects for the department as assigned
  • Provides senior-level secretarial services to managers
  • Tracks activities
  • Provide general office and secretarial support to the Manager or Director, including, typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions
Qualifications for admin coordinator
  • Support the day-to-day operations of site facilities, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity
  • A minimum of 1 year experience in Facilities and Administration related role
  • Awareness of workplace Health & Safety regulations
  • Minimum of a High School diploma and 5 years administrative experience in a laboratory or health care setting or an equivalent combination of education and experience required
  • Manage central office calendar
  • Manage Paid Time Off (PTO) and business travel arrangements for staff
4

Admin Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of admin coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin coordinator
  • Uses discretion with support from Manager to identify and resolve day-to-day issues to maintain
  • Assist with inputting staffing schedules into workbrain
  • Approve Work brain and process payroll
  • Identifies opportunities to schedule more effectively by using traffic reports, trends and marketing calendar
  • Oversees and ensures time and attendance /meal/breaks guidelines are being met and employee records updated consistently
  • Supports Health and Safety, including ensuring that the store is compliant with all health and safety policies and best practices and that issues identified during monthly inspections are addressed expediently
  • Prepares daily meetings for the week and ensures break sheets are available to all managers to lead the floor consistently and effectively planned
  • Schedules training and meetings individually group sessions to improve processes and individual performance in these areas of the store
  • Makes recommendations to store manager on how to save spend and follow up with all leaders to ensure that spend management is top of mind
  • Completes all hiring paperwork and submits all termination and new hire requests
Qualifications for admin coordinator
  • Minimum of 3-5 years of experience in executive assistant, or coordinator roles
  • Coordinates on-boarding process of new hires, including ensuring all new hire, policy and compliance documents are sent to HR Services
  • Maintains employee files are updated
  • Complete HR requested reports and updates
  • Provides support to managers as needed based on the business
  • Maintains P-drive communication and reports/folders
5

Admin Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of admin coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin coordinator
  • Provides administrative, secretarial and clerical support to the department
  • Handles all invoicing and related budgets for general facilities and procurement
  • Assists in the coordination and planning of department meetings
  • Maintains department calendar and makes travel arrangements for staff as needed
  • Provides full secretarial services to manager
  • Answers telephone calls, handling inquiries as necessary
  • Performs varied clerical/administrative work of intermediate complexity within an area/function
  • Contacts internal groups and/or customers, suppliers to exchange information
  • Schedules meetings, conferences
  • Monitors and checks information for accuracy and completion
Qualifications for admin coordinator
  • Bachelor’s degree or equivalent work experience- Exposure and understanding of the commercial lending process- Demonstrated ability to work independently, prioritize and manage multiple projects with aggressive deadlines- Proven ability to use Microsoft Office tools- Very strong communication, interpersonal and organizational skills with an ability to effectively execute tactical plans
  • A wide degree of creativity and latitude is expected with supervision
  • Minimum 3 years of retail experience and proven success in process improvement
  • Positive High energy team player
  • Strong knowledge of Microsoft office suite and aptitude for system based tools
  • Can multi task competing priorities

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