Admin Clerk Job Description
Admin clerk
provides first contact to the guests of the Accounting Office and answer or direct all general inquiries.
Admin Clerk Duties & Responsibilities
To write an effective admin clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included admin clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Very skilled in oral and written communication and knowledge of computer applications, Excel, Word, PowerPoint, Publisher and document management systems
Interface with Customer Service and customer's transportation contacts to improve/trouble shoot and resolve issues
Retrieve, log, and route correspondence (faxes, email, letters)
Develops standard and ad-hoc reports
Coordinates meeting set-up including securing rooms, catering, dinner reservations, equipment (audio/video)
Timesheet checking
Update whereabouts spread sheet
Creation, administration and processing of outbound communications via email, DC Portal or post in relation to any Commercial activity
Organising hotel, travel, meetings, conference and events for the Commercial sector
Processing of Commercial Purchase orders using E-Buy and SAP systems
Admin Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Admin Clerk
List any licenses or certifications required by the position: CPAR, DMV, BLS, MCRA, PQR, WPS
Education for Admin Clerk
Typically a job would require a certain level of education.
Employers hiring for the admin clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Medical Terminology, Associates, Education, Business, General Education, Accounting, Computer, Technical, Communication, Business/Administration
Skills for Admin Clerk
Desired skills for admin clerk include:
Data entry
Microsoft Office applications is helpful
Word
Excel
Accounting principles
Customer service
General mathematical procedures and accounting principles
Telephone console PBX operation
General office procedures
LSN and Accpac
Desired experience for admin clerk includes:
Skills to solve problems, initiative, autonomy and good judgment
Good knowledge of outlook and MS Office
General business skills such as typing
At least 6 months previous administrative experience
Good verbal, written and telephone communication skills
Must be able to work in fast paced and changing environment
Admin Clerk Examples
1
Admin Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for an admin clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin clerk
- Administration of Commercial training courses, and accurate housekeeping of People Development Centre
- Processing of START requests for relevant Commercial new starters, and organising monthly inductions
- Car Fleet management system administration including compliance checks
- Ordering of stationery items for the office and Commercial personnel, including business cards
- Administrate PPG’s corporate facilities at Manchester United & Arsenal Football Clubs
- Administrate and distribute the Commercial Weekly Journey Plan
- Ensure the 5S method is implemented and maintained throughout the Commercial Office
- Provide cover for the Export Administrator as required
- Any other administration tasks as instructed by the Commercial Admin Team Leader
- Monitor daily shipping activity including the recommendation / execution of routing changes, scheduling of CPU's, monitoring pre-paid freight policies, tracking / tracing of shipments, and assuring equipment availability
Qualifications for admin clerk
- Experience working in ASAP and Carrent systems
- To understand the customer requirements at depots
- Process the payroll process, compile employee attendance record cards and calculate hours worked each week from the employee time cards
- An understanding of Accounts Payable and Accounts Receivable functions
- Experience with Quickbooks, SAP, Oracle or similar software is a plus
- Finance or book keeping knowledge would be beneficial
2
Admin Clerk Job Description
Job Description Example
Our company is growing rapidly and is hiring for an admin clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin clerk
- Analyzing a UPS exception report and orders that have been returned to National Rehab advising patients of order delays, obtain pertinent information in order for the delivery to be completed
- Greet visitors and customers
- Assist in processing daily cash receipts more multiple locations
- Assist in light collections
- Knowledge in a HSE specialty, construction or related discipline
- Excellent scheduling, filing and organizational skills, exceptional time management skills, self-starter, able to work with minimal supervision
- Confidence in working with project management
- Previous field experience in safety and/or environmental compliance and/or waste management would be a plus
- Filing Accountants Payable and other paper documentation
- Assist to write customer’s name/address/contact no
Qualifications for admin clerk
- Experience in use of Oracle software would be an advantage
- Excellent communication skills are vital on all levels of interface
- Self driven and pro-active time management to complete tasks in timely manner
- IT skills – SAP, E-Buy, AS400, People Development Centre
- Ability to prioritise workload and communicate progress
- Previous A/P experience preferred
3
Admin Clerk Job Description
Job Description Example
Our company is looking to fill the role of admin clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin clerk
- Creates AP payment group for checks, processes, prints, makes file copy, match the paid invoices with check copies and sends the completed payment packets to signers for review and approval
- Sort, code and enter accounts payable data
- Contacts suppliers for address verification and requests the EFT information
- Open and distribute daily mail and maintain the mail machine
- Must be able to Greet customers and clients with a positive, enthusiastic and friendly attitude and try to assist in any way possible
- Customer support for various locations involving monthly accounts receivable
- Creating and posting daily revenue and validation reports
- Account maintenance and new account enrollment, utilizing a proprietary AR System
- Answer incoming phone calls, emails and electronic requests
- Manage customer requests and access changes
Qualifications for admin clerk
- Experience with Quickbooks is required
- SAP, Oracle or similar software is a plus
- Lockbox/Cash Application a plus!
- Previous transportation experience preferred, but experience is acceptable
- Previous Transportation/Admin experience 1-3 yrs
- Minimum of HS Diploma
4
Admin Clerk Job Description
Job Description Example
Our company is looking for an admin clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin clerk
- Must be able to send grammatically correct email correspondence to clients, customers and operations managers
- Follow any directives from location manager
- Perform accounting tasks, including the coding and auditing of freight related billings
- Maintain records of payments in appropriate files and reports
- Work closely with internal and external auditors and customers to collect data, reports, backup information and appropriate approvals
- Audit freight related Accounts Payable (A/P) billings for errors and compliance to negotiated contracts
- Create and update A/P reports, including those related to expenditures and contract compliance of service providers
- Assist in report preparation as directed
- Perform clerical duties related to A/P record keeping and storage
- Prepare documents for storage and handle retrieval requests
Qualifications for admin clerk
- Background check and credit check required
- Knowledge of or ability to learn systems and procedures used in making and servicing all types of commercial loans
- Associate's Degree or higher in Accounting is preferred
- Previous experience in accounting and administration required
- Experience with an ERP helpful
- Code B drivers licence
5
Admin Clerk Job Description
Job Description Example
Our company is looking for an admin clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin clerk
- Strong office skills is a must as this position requires typing, printing, scanning, copying, data entry, report updating, filing and scheduling of truck loads and appointments
- Updates and supports daily excel spreadsheets
- Provide background information as requested, including information related to contract negotiations and service proposals
- Perform other accounting and clerical duties required by department supervision
- Carry out work in accordance with Company and Client project Health, Safety, Environmental and Quality systems
- Provision of support assistance to a visually impaired member of staff
- General tasks include
- Reading of design/client/vendor documentation
- Marking-up under direction of engineering documentation and deliverables
- Provision of general administrative assistance to the supported individual including photo-coping, filing, production of reports and presentations in line with guidance from managers
Qualifications for admin clerk
- Minimum 2 years’ experience in clerical
- High school diploma or GED certificate (some college, or college degree preferred)
- Ability to develop accurate and effective reports that may explain technical information
- Desired knowledge or ability to research applicable Environmental laws and regulations and applicable agencies permitting processes and responsibilities
- Desired knowledge of engineering, construction, and subcontract work processes
- 2-3 years of project experience, 2-3 years environmental auditing experience, and/or 2 years of EPC related experience desired