Office Admin Job Description

Office Admin Job Description

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Office admin provides support and assistance to medical, technical, and clerical Imaging staff in regard to radiological medical record retrieval and communications.

Office Admin Duties & Responsibilities

To write an effective office admin job description, begin by listing detailed duties, responsibilities and expectations. We have included office admin job description templates that you can modify and use.

Sample responsibilities for this position include:

Make daily transportation arrangements for employee’s vendor visit
Handle with office expense report semimonthly and payment orders submission, employee reimbursement
Organize company events such as annual party
Successfully oversee corporate front office activities, including the reception area, mail, large purchasing requests and facilities
Supports one or a group of managers, including calendar/diary management
Mainly responsible for smooth operating of office - communication with vendors, with internal and external clients, taking care of organisation of meetings, supporting organisation of company events
Mainly supporting office management and finance or HR related projects and tasks
Procures that all office needs are met and various supplies are duly and timely delivered
Maintain office services
Maintain office efficiency

Office Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Admin

List any licenses or certifications required by the position: TABC, CA, CPC, PEARS, CFA, CPA, PHR, SHRM, MCSD, MCSE

Education for Office Admin

Typically a job would require a certain level of education.

Employers hiring for the office admin job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Associates, Business, Graduate, Management, Communication, Accounting, Technical, Business/Administration

Skills for Office Admin

Desired skills for office admin include:

Major medical insurance plans and types of coverage provided
Business unit products and services
Encounter registration system
Procedure scheduling
Variant scheduling and ability to read and follow automated scheduling requirements
Medical terminology
Electronic medical record systems to complete on-line transactions
Hospital lab results and medical reports
Customer service principles and practices
Administrative and clerical procedures

Desired experience for office admin includes:

Knowledge of MS Office excel and word at a proficient level
Effective verbal, listening and communication skills
Billing / Invoicing Data Entry skills
Accounting background and can be accountable for company books/records
Minimum of 3 years of experience in office administration
University degree or equivalent work experience that provide knowledge of and exposure to fundamental theories, principles and concepts

Office Admin Examples

1

Office Admin Job Description

Job Description Example
Our company is hiring for an office admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office admin
  • Customer Support as needed for various areas of the business
  • 1 year work experience, preferably in an office management or administrative assistant role
  • Solves problems creatively and promptly
  • Ability to collaborate with internal staff, external contractors and vendors
  • Ability to handle and respond to sensitive and complex inquiries
  • Ability to manage an annual facilities operations budget
  • Assistance with meeting materials, presentations
  • Provide subject matter expertise of the O365 environment
  • Execute O365 migration and ongoing administration activities
  • Administer Azure platform
Qualifications for office admin
  • High school diploma or equivalent, minimum of one year of related experience and/or training, or an equivalent combination of education and experience is preferred
  • Must have excellent verbal, written, organization, and customer service skills
  • Ability to multi-task on many aspects of position and possess exceptional organization skills
  • Requires working knowledge of Word and Excel software in addition to MS Outlook, and Adobe
  • Provide end-user support for the O365 environment, including incident resolution
  • Monitoring O365 environment for performance and outages and working with Microsoft Premier Support to resolve incidents and problems
2

Office Admin Job Description

Job Description Example
Our growing company is hiring for an office admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office admin
  • Determine requirements and potential solutions for user requested O365 enhancements
  • Build, test, transition and maintain requested O365 enhancements
  • Support adoption of O365 with teams across the company
  • Keep IT and business stakeholders well informed of Office 365 changes and migration/enhancement progress
  • Maintain monitoring information and associated reporting of the O365 environment
  • Process O365 upgrades/changes, maintaining security compliance and end-user functionality
  • Develop and lead adoption activities for imaging desktop and laptop systems across the company
  • Ensure Microsoft and Apple upgrades and patches are applied properly across the company
  • Monitor and present findings on the progress of patching and imaging initiatives
  • Work with Vendors and business partners to ensure proper firmware versions are installed on all client hardware
Qualifications for office admin
  • Experience with a migration from on premise to O365
  • In-depth knowledge of SharePoint functionality and capabilities (cloud version preferred)
  • System imaging and system patching using Big Fix, SCCM or another third-party tool
  • Ability to work independently with minimal supervision in a busy, dynamic work environment
  • Knowledge of Agile/Scrum concepts a plus
  • Knowledge of ITIL concepts a plus
3

Office Admin Job Description

Job Description Example
Our growing company is hiring for an office admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office admin
  • Collating tender information
  • Preparing marketing documentation for bid submission
  • Schedule Management to ensure bid is on track
  • Organising and managing tender bids and delivery of tenders on-time
  • Interpretation of information provided, to ensure it is submittable to customer
  • Ensure compliance to all tender requirements
  • Providing customer service to organization employees
  • Orienting new employees to the organization
  • Have previous PA experience
  • Be able to work on own-initaive once provided direction
Qualifications for office admin
  • Must be able to work seated for at least 8 hours per day
  • Pull, push, move and carry and lift up 60 pounds of force are required
  • Must be able to walk from one part of the office to another
  • Must be able to hear and speak clear to communicate by phone and personally
  • Must be able to work standing for 8 hours on your feet
  • Must be able to hear and speak clear to communicate with others
4

Office Admin Job Description

Job Description Example
Our company is looking to fill the role of office admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office admin
  • Control access, announce and guide visitors to employees, departments or meeting rooms (security control, checking-in/out in and hand out of badges)
  • Coordinate logistics for guests or field associates
  • Take part in visitor reception activities, organization of meetings
  • Arranging travel, visas and accommodation and, occasionally, travelling locally with the manager to take notes or dictation at meetings or to provide general assistance during presentations
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
  • Print out work orders and file accordingly
  • Other office administrative duties as assigned
  • Coordinating logistics needs for teleconferences and local meetings and ensure meeting rooms Book meeting rooms, cleanliness of meeting rooms, equipment checks
  • Manage visitors log and issuing visitor passes / staff passes for employees visiting from other offices
  • Distribute and receive mails and parcels
Qualifications for office admin
  • Provide a high degree of confidentially
  • Experience in coordinating and managing workflow
  • Ability to assimilate various rules, procedures and equipment
  • Ability to maintain equitable relationships with a wide range of vendors
  • Demonstrate commitment to meet demands of the job and company loyalty
  • You demonstrate superior interpersonal and strong communication skills
5

Office Admin Job Description

Job Description Example
Our growing company is hiring for an office admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office admin
  • Ensure that office is optimally used in space, safe, functional and conducive to work in
  • Might be asked to manage office insurance and claims
  • Order and maintain good level of inventories for our office stationeries, pantry items
  • New hire on-boarding and staff resignation/exit handovers issue/retrieve assigned properties and staff security pass
  • Asset tagging for new office capex
  • Organize and file confidential HR documents
  • Create file folders, scan documents into scanning software (ImageNow) and file original paperwork
  • Makes photocopies, faxes/scan HR documents and performs other clerical functions
  • Assisting with coordinating and arranging department meetings (reserving facilities, arranging catering, handling meeting logistics Lync/VTC)
  • Answering telephones, responding to routine questions, routing calls to appropriate staff and/or relaying messages
Qualifications for office admin
  • You possess excellent organization, time management skills, attention to detail and service oriented
  • Purchasing experience is an asset
  • Ability to interpret working drawings/blueprints
  • Be proficient in office automation tools (MS Word, PowerPoint, Excel, Outlook)
  • Demonstrate proactive initiative and follow-through on a broad range of administrative duties and have the ability to work effectively in a team environment
  • Able to set up comprehensive digital and hard copy filing

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