Admin Support Job Description

Admin Support Job Description

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144 votes for Admin Support
Admin support provides administrative assistance as needed (examples include: word processing, creating PowerPoint presentations, creating Excel spreadsheets, manipulating picture files, electronic filing, scanning hardcopy documents, creating folder structures, creating and maintaining databases, etc.);.

Admin Support Duties & Responsibilities

To write an effective admin support job description, begin by listing detailed duties, responsibilities and expectations. We have included admin support job description templates that you can modify and use.

Sample responsibilities for this position include:

Administers calendars for Leadership levels by supporting with their scheduling through assessment of meeting invitations
Administers calendars for leadership by supporting with their scheduling through assessment of meeting invitations
Organize and manage event planning
Administers calendars for Leaders by supporting with their scheduling through assessment of meeting invitations
Candidates must have strong trouble-shooting skills
Process purchase orders, check requests, employee reimbursements and petty cash vouchers as needed
Frequently interacts with upper management within and outside their workgroup, external clients
Administers calendars for Executives by supporting with their scheduling through assessment of meeting invitations
Provide a full PA and administrative service to the whole Compliance team including diaries, travel arrangements, expense processing/reconciliation and meeting planning
Liaise with other PA’s to arrange meeting schedules

Admin Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Support

List any licenses or certifications required by the position: W-9, MCP, MCSE, IAT, OEM, II, CSWF, JST, CFA, FSSC

Education for Admin Support

Typically a job would require a certain level of education.

Employers hiring for the admin support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Health, Medical Office Assistant, Medical Assistant, Education, Healthcare, Communication, Business, Associates, Management, Faculty

Skills for Admin Support

Desired skills for admin support include:

Medical terminology
Administrative and clerical procedures
Excel and PowerPoint
Clinical trial protocol for the patient population coordinated
Standard of care
Excel
Microsoft applications
Products
Banking operations
Education

Desired experience for admin support includes:

Thorough understanding of NetSuite, Coupa or similar accounting ERP system best practices
Understanding of basic business process in the finance accounting, FP&A, HR, Procurement areas
Knowledge of Application Architecture, SSO, SAML/OAUTH
Strong Scripting skills with Netsuite Suitescript and Suitetalk
Proven communication skills and proficiency in English language
Formal certification in Netsuite and/or Coupa is a plus

Admin Support Examples

1

Admin Support Job Description

Job Description Example
Our growing company is looking to fill the role of admin support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin support
  • Maintain passport and visa documents
  • Reconcile expense reports and deliver them to necessary parties
  • Make travel arrangements, plane booking, car rentals, hotel room and restaurant booking, route instructions
  • Prepare presentations, reports, spreadsheets
  • Organize PS regional team events
  • Collect proposals from hotels, restaurants, shuttle companies
  • Prepare documents for meetings such as booklets, posters, name tags
  • Manage PO system for minor purchases
  • Purchase and distribution of gifts
  • Stationary purchases
Qualifications for admin support
  • Ability to quickly learn and support other SaaS applications supporting G&A processes.Search Jobs US
  • Previous experience with triage support and understanding triage methodology
  • Must have basic experience within an Oracle environment
  • Experience with event management is required
  • Experience within NAGIOS monitoring environment would be a plus
  • Looking for individuals that enjoy solving complex problems and thinking through multiple potential solutions given many variables (both hardware, software, and situational) to find the optimal outcome
2

Admin Support Job Description

Job Description Example
Our company is looking to fill the role of admin support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin support
  • Follows proper escalation procedures
  • Updates all assigned tickets on a daily basis
  • Creates a daily task list in order to manage time
  • Helps maintain documentation on desktop procedures
  • Assists the Service Desk Manager in projects as assigned
  • Performs tasks assigned by the Service Desk Manager in a timely and professional manner
  • Supports and maintains desktop equipment and applications for remote offices
  • Providing Support to Site Managers and other Experts who will be stationed in the Project areas
  • Assisting in the Logistics of making Travel and Accommodation arrangements for experts coming in and going out of the country in relation to the Project
  • Assisting management Logistics with procurement and logistical duties, for site as need arises
Qualifications for admin support
  • Able to handle multiple tasks accurately and efficiently
  • Willing to be involved in departmental tasks and projects
  • Native Japanese and fluent in English (both written and verbal)
  • 1-3 years of relevant general reception experience
  • Ability to exercise appropriate discretion and good judgment in completing job duties and maintaining confidential information
  • High level of energy and sense of urgency
3

Admin Support Job Description

Job Description Example
Our company is looking for an admin support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin support
  • Records management and documentation
  • Updating and filling deliveries to sites
  • Develop and maintain a sound filling system that is hands on retrieval
  • Serve as a primary point of administrative contact and liaison with other offices, individuals, institutions and operational matters concerning the office
  • Preparing and supporting the department documents & materials
  • Promote good working relations and maintain good relationships with the external & internal customers
  • Operate across multiple functions and interface with internal staff to improve the distribution of work and inventory
  • Maintain schedule and provide dispatch support as needed
  • Support suppression managers to ensure inspections and services are completed on time
  • Assign work in ACE for all scheduling
Qualifications for admin support
  • Must be physically able to handle and install desktop hardware weighing up to 50 pounds
  • Minimum of 1 year of Administrative work experience
  • Must be an extremely organized, reliable individual with the ability to work under pressure and demonstrate self-initiative
  • Great deal of flexibility, enthusiasm and energy
  • Dell Desktops, Asus Laptops and all Blackberry Handheld devices
  • Apple Desktops, Apple laptops and all iPhone and iPad devices
4

Admin Support Job Description

Job Description Example
Our growing company is looking for an admin support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin support
  • Familiar with office landscapes such as multi-function copiers, submitting work orders for equipment, space, furniture, various maintenance needs
  • Serve as point of contact for Mail Services
  • Ad hoc projects/tasks as assigned
  • Manage data input into Sales force and keep the pipeline accurate and maintaining data integrity
  • Manage distribution of tickets to the team and coordinate with the marketing group to make sure the tickets for sporting events ae allocated correctly
  • Collaborate with the M&A team to keep all data clean
  • Administers calendars for 1 Vice President and Senior Directors by supporting with their scheduling through assessment of meeting invitations
  • Perform routine administrative and clerical support for department
  • Basic reporting and data entry
  • Answering phone calls, filing and mail distribution
Qualifications for admin support
  • Should be able to work under pressure and have good communication and interpersonal skills
  • MiFi devices
  • Symantec Ghost
  • Able to manage stress and work under pressure
  • Ability to maintain favourable public relations
  • A minimum of 2 years of recent administrative support in a HR department
5

Admin Support Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of admin support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin support
  • You will document service request with appropriate communication with customer for resolution, and observations, if any, using incident and service request management system
  • You will understand business requirements and provide appropriate solutions within the approved budget and timelines
  • You will provide appropriate support according to roles and SLA
  • You will comply with and be aware of HW, SW and Security policies
  • You will collaborate with other IT domains and non-IT stakeholders to provide the required level of service and incident resolution
  • You will ensure timely support to VIP customers and appropriate TAT for critical project requirements
  • You will participate in POCs and global PC projects, and undertake testing of new generation PC equipment such as desktops, laptops, screens, dumb terminals
  • You will support war-room provisioning, town-hall support, meeting room support
  • You will manage and lead Root Cause Analysis, Lessons Learned and prevention processes to meet high standard deliverables and ensure company methodology is followed
  • You will have responsibility of setting up, configuring, maintaining and supporting the PC endpoints used by employees in the organization
Qualifications for admin support
  • Must be detail oriented and be able to understand complex systems, work flows and tools
  • Capable of working with internal teams at Clover to define and prioritize product feature enhancements to help our merchants grow and succeed
  • Experience with PeopleSoft is highly preferred
  • Strong attention to detail, strong multi-tasking abilities
  • Friendly, yet professional
  • Comfort in a fast-paced environment with multiple initiatives underway at any given time

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