Admin Functional Support Job Description

Admin Functional Support Job Description

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Admin functional support provides support through word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, scheduling meetings and teleconferencing services using Microsoft Word, Excel, and PowerPoint.

Admin Functional Support Duties & Responsibilities

To write an effective admin functional support job description, begin by listing detailed duties, responsibilities and expectations. We have included admin functional support job description templates that you can modify and use.

Sample responsibilities for this position include:

Communication across the operating unit and division staff
Soliciting and consolidating inputs for various data calls that may include compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations
Interacting with building management and initiating and terminating service for phones, pagers, and computers
Answers questions relating to office operations and established policies and procedures and may be tasked research to help solve more complex problems
Coordinate reviews and approvals of all documents (including adequacy reviews)
Maintain archive files of all coordination reviews, approvals, cancellations, and communications
Ensure proper formatting and timely release of documents to the website, SharePoint
Communicate updates
Initiate adequacy reviews every three years from the document’s effective date
Point of Contact for all Common Printers – Monitor supplies, assist with problems

Admin Functional Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Functional Support

List any licenses or certifications required by the position: PKI

Education for Admin Functional Support

Typically a job would require a certain level of education.

Employers hiring for the admin functional support job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Associates, Business, Education, Communication, Technical, Leadership, Manufacturing, Design, Writing, Supervision

Skills for Admin Functional Support

Desired skills for admin functional support include:

BAAN
Concur
EEMS
Excel
Microsoft Word
Concur to process travel and expense reports
Excel and PowerPoint
Government Contracting
Microsoft Excel
Microsoft Lync

Desired experience for admin functional support includes:

Experience supporting construction projects is preferred
Be daily present in the office (morning or afternoon/all day long or half day what’s fits the best to the selected person)
Strongly willing to deliver a quality outcome
Have true good English writing skills
Be interested in learning
Will have peak workload and off peak workload where you may have to stay longer for potential emergency missions

Admin Functional Support Examples

1

Admin Functional Support Job Description

Job Description Example
Our company is looking to fill the role of admin functional support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin functional support
  • Owner” of all Common Kiosks and Conference Room computers
  • Create graphic designs for site visibility - Print & display
  • IT Backup (VTC’s, computer problems, etc
  • Provide direct customer support, developing and maintaining positive customer relations
  • Receives equipment from customers and outside vendors
  • Coordinates with vendors to schedule equipment calibrations
  • Document vendor calibrations, recording activities in calibration tracking database
  • Compile, review and analyze data from internal database to document performance metrics
  • Overseeing a team of 18-21 nonclinical administrative coordinators that supports clinical operations
  • Overseeing Authorizations including Psych Testing Auths ensuring TATs / SLA are within the stated timelines
Qualifications for admin functional support
  • Experience supporting the design and construction of mechanical, civil, and electrical projects is preferred
  • Format, edit and print letters, reports, memos and
  • Health, Safety & Cleanliness and Appliance Coordinator
  • Serve as TAS/MyTime Coordinator
  • Previous administrative experience, receptionist experience preferred
  • Development of presentations, policies and procedures using PowerPoint
2

Admin Functional Support Job Description

Job Description Example
Our growing company is hiring for an admin functional support. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin functional support
  • Managing the team’s case assignment process ensuring all items are handled timely
  • Overseeing the team’s mailbox ensuring request are triaged out and worked timely
  • Point of contact for CMS Compliance Audits to review timeliness of Approval Letters and Faxes
  • Oversight of teams process flows and training documents are updated and communicated to our team members as needed
  • Recommend process changes to business partners that will create efficiency gains for the team and the organization
  • Interfaces with IT staff to assure that all system issues, updates, changes and problems are addressed with little impact to the team and the organization
  • Manage, track and approve HR transactions, PTO usage, Time Sheets and overtime requests
  • Interviewing, screening and hiring new staff members to the team
  • New Hire Onboarding – including creating training agenda and executing a training plan effectively
  • Conduct Supervisor monthly 1x1’s and Team meetings with staff to coach and encourage best practices and to review individual and team production goal attainment
Qualifications for admin functional support
  • Ability to manage multiple tasks simultaneously and work effectively with minimal supervision
  • Demonstrated ability to coordinate across project teams
  • Drafting and compiling data into meaningful reports from various data sources
  • Extensive recordkeeping (electronic and hard files)
  • High School Diploma and 2 years of Administrative support experience to include demonstrated capability in computer skills, to include, advanced expertise in Microsoft Office
  • Should have strong oral/written communication skills along with ability to interact effectively with coworkers, customers and outside vendors
3

Admin Functional Support Job Description

Job Description Example
Our company is growing rapidly and is looking for an admin functional support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin functional support
  • Assures that all tasks are prioritized so that productivity, accuracy and turnaround times are met adhering to service level agreements
  • Address training / cross training needs of the team timely and effectively
  • Manages Production Dashboard reporting ensuring tasks are attended to and managed timely
  • Stays abreast of changes and/or updates in policies, procedures, regulations and addresses privacy/compliance issues that may be impacted by the work of the team
  • Manage and triage escalations as needed and timely
  • Actively participates on site-wide projects to promote employee engagement and support community involvement
  • Managing compliance documentation, processing employee ergonomic evaluation requests and ergo packets for ESHM evaluators
  • Assisting with scheduling training and preparing training packages
  • Scheduling Executive Safety Council safety walkarounds
  • Assisting with injury notifications to managers (OSHA and First Aids), and learning the monthly Injury Data metrics process
Qualifications for admin functional support
  • Minimum of 2 years of asset management database work experience
  • Ability to frequently move and position objects weighing 35lbs, unassisted
  • Knowledge and understanding of the calibration field or other quality function
  • Successful candidate will have a strong commitment to ethics and integrity
  • Experienced user of SAP
  • 1-3 years experience in supervising US Air Force Visitor Control Center operations
4

Admin Functional Support Job Description

Job Description Example
Our innovative and growing company is looking for an admin functional support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin functional support
  • Generating FedEx labels in SCATs system
  • Processing regulatory agency fee requests (ADRs)
  • Ordering supplies/equipment from IBUY
  • Initiating IT or Maintenance requests
  • Answering employee and management emails/phone inquiries for ESHM support, scanning documents to PDF for electronic archiving and various other tasks
  • Scheduling meetings and arranging conference rooms and video/audio
  • Collaborating with administrative professionals in related organizations
  • Organizing catering, audio/ video, and other essential services as needed
  • Ordering office supplies, computers, and telephones
  • Preparing employees for international assignments by providing assistance in obtaining all required immigration documentation
Qualifications for admin functional support
  • Working knowledge of the US Air Force Security Forces Career Field operations to ensure execution of the Task Order
  • Understanding of the Arabic language is a plus
  • Be knowledgeable in the concepts and principle of Air Base Defense
  • Skilled in developing, analyzing and evaluating security programs to mission requirements and improve the security program for the installation
  • High School Diploma with a minimum of 2 years experience OR Associates Degree in related field
  • Working knowledge of the USAF Security Forces Career Field operations to ensure execution of the task order
5

Admin Functional Support Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of admin functional support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin functional support
  • Gathering, collecting, recording, tracking and verifying data and information from multiple sources
  • Providing data and information to others on functional unit processes and procedures
  • Collects and prepares weekly, monthly and quarterly DCMA, Sector, and Corporate Contracts reporting
  • Coordinates and facilitates all Sector and Corporate sign-off reviews, and maintains documentation of sign-off reviews
  • Creates and maintains the Sector Contracts SharePoint website with departmental data used across all divisions
  • Plans and supports internal and external business conferences, meetings and employee training
  • Coordinates and maintains employee recognition programs across the Sector Contracts and Pricing & Estimating organizations (~400 employees)
  • Perform normal office functions such as maintaining electronic files
  • Answer questions relating to office operations and established policies and procedures
  • Interface with management and senior leaders
Qualifications for admin functional support
  • Understanding of the Arabic language a plus
  • Be knowledgeable in the concepts and principles of Air Base Defense
  • Intermediate to advanced Microsoft Office and computer skills
  • Experience utilizing PDF reader and converter programs, such as Adobe or Nuance
  • Experience operating standard office equipment including but not limited to copiers, scanners, faxes
  • High volume data entry experience

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