Operations / Admin Job Description

Operations / Admin Job Description

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Operations / admin provides administrative and general support to all members of the management team, HR team and Office Manager.

Operations / Admin Duties & Responsibilities

To write an effective operations / admin job description, begin by listing detailed duties, responsibilities and expectations. We have included operations / admin job description templates that you can modify and use.

Sample responsibilities for this position include:

As necessary – help managers run/track production reports, update operations reports as needed, work on projects for creating reports
Driving issue resolution with internal teams
Managing systems to corporate compliance policies
Coordinating, leading and organizing global cross-functional teams
Participation in an on-call rotation with a larger team, including weekend changes and support
Unix and Intel Platform Support Linux (RHEL and SUSE)
Application Hosting Services and Middleware Management
Data Services and Database Management
Service Management Infrastructure (Monitoring and Service Management)
Core infrastructure services - DNS, NTP, SMTP and SNMP

Operations / Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Operations / Admin

List any licenses or certifications required by the position: AWS, IAT, ITSM, II, RHCE, ITIL, CHPN, CPR, MSSL, IBM

Education for Operations / Admin

Typically a job would require a certain level of education.

Employers hiring for the operations / admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Computer Science, Finance, Associates, Management, Business/Administration, Accounting, Engineering, Communication

Skills for Operations / Admin

Desired skills for operations / admin include:

BI
CRM
General/standard office and administrative procedures and methods
SharePoint
Ally systems
AX
Quoting
Assembling a SWAT team of technical support people
SHI’s tools: MySHI
Employment law and HR / Payroll practices would be advantageous

Desired experience for operations / admin includes:

Previous experience managing large infrastructure deployments
Knowledge of Scripting is a plus
Knowledge of Automation frame work such as chef would be helpful
Support the improvement or operations systems, processes, and policies in support of company mission
Improve management reporting, information flow, business process and planning
Provides support on monthly and quarterly assessments of financial performance

Operations / Admin Examples

1

Operations / Admin Job Description

Job Description Example
Our growing company is hiring for an operations / admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for operations / admin
  • Provides support on inventory, tracking shipments, rate evaluation
  • Analyses data, investigates issues, and drafts solutions
  • Forecasts and maintains long term financial plans
  • Oversees insurance policies
  • Provide Leadership and/or coordination of business initiatives regarding divisional and cross-business improvements to ensure consistency, improved efficiencies, cost savings
  • Coordinates inter-departmental and intra-departmental activities to resolve patient admission, discharge or transfer problems
  • Identifies and resolves issues affecting the delivery of quality patient care
  • Functions as a professional resource person to clinical personnel and assists by responding to emergency
  • Responds to care on call, condition help and other issues as requested by clinical personnel or security
  • Requires critical thinking skills, decisive judgment and the ability to work independently
Qualifications for operations / admin
  • Two (2) years customer service, clerical or related experience required
  • Collect/organize time off requests
  • Update operations reports as needed, work on projects for creating reports
  • Is responsible for model appearance, including weekly model walks
  • Coordinates repair maintenance work needed on models
  • Coordinates cleaning of models
2

Operations / Admin Job Description

Job Description Example
Our company is looking for an operations / admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations / admin
  • Liaises between purchasing and design studio outsource
  • Coordinates model decorating
  • Liaises between division management and model decorating firm
  • Suggests and picks out new design selections
  • Runs option frequency reporting to ensure our option program is adequate
  • May handle design studio appointments as needed
  • Assist with subcontractor management including issuance of purchase orders and follow up on close out of work
  • Ensure effective communication with clients
  • Provides clerical and administrative support, including the preparation of correspondence such as letter writing, transcribing, copying and distributing, filing, and processing mail, facsimiles and other correspondence
  • Assist with compliance and training files and documentation
Qualifications for operations / admin
  • Must have a minimum of 2 year's experience working in an operations or maintenance environment
  • Previous experience working in a KPI driven environment would be ideal
  • Timekeeping and/or payroll experience an asset
  • HS graduation and four years of related administrative experience or an equivalent combination of education and experience
  • Ability to work up to ten hour shifts on your feet on a warehouse production floor
  • Interacts with other OpCo associates in a friendly, timely and quality manner
3

Operations / Admin Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of operations / admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for operations / admin
  • Demonstrates ability to communicate with customers, vendors and company personnel in a positive and proactive manner
  • Manage and handle inquires for new and existing Avid Learning Partners (ALP)
  • Work with the Curriculum Development team to ensure new products are properly setup in the systems
  • Upload exam questions into Avid’s Learning Management Systems
  • Coordinate testing for new offerings to ensure system is functioning
  • Ensure course materials are sent out in a timely manner to students enrolled for Avid’s classes
  • Extension Exceptions
  • Calculate accurate amount
  • Obtain proper approvals
  • Work with finance to do credit
Qualifications for operations / admin
  • Able to communicate clearly and concisely (verbally & written) and develop relationships with Meetings & Events clients, vendors, and contractors
  • Able to keep manager informed of all aspects of events, projects, and responsibilities
  • Experience with meeting management software preferred but not required
  • Working knowledge Coupa, Tradeshift required
  • Minimum two (2) years related experience in a health care setting, required
  • Knowledge of government managed care insurance programs, required
4

Operations / Admin Job Description

Job Description Example
Our company is looking for an operations / admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations / admin
  • Manages calendars, conference calls, regional sales meetings and schedules other various appointments
  • Prepares extensive sales reports for status tracking
  • Performs complex and confidential administrative functions
  • Organise local and national seminars organised by team
  • Support planning and participate in National Sales Conference, Follow-Up-Meeting, product launches (internal and external)
  • Organise team meetings and trainings
  • Prepare and ensure approvals and organise local and national seminars organised by team
  • Prepare and ensure approvals and distribution of materials
  • Provide information between marketing and sales teams on various activities
  • Consolidate project outcome presentations
Qualifications for operations / admin
  • Knowledge of SAP and SalesForce desirable
  • Ability to propose operational improvements
  • Comprehension and judgment are required to determine the applicability of guidelines or policies to specific situations
  • Will be required to communicate adherence expectations with management and agents
  • Experience working in an office/plant environment and accounting/clerical duties
  • Inventory system knowledge
5

Operations / Admin Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of operations / admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations / admin
  • Manage the schedule of the teams and various agendas
  • Ad hoc translation to team members
  • Scanning, copying, filing – 75%
  • Stocking office and kitchen supplies – 15%
  • Design System and Strategy to adequately monitor and alert on all meaningful issues within the IT department
  • Responsible for notification and escalation of network issues
  • Responsible for Circuit administration, efficiency, and uptime
  • Responsible for Campus switching and design
  • Provide solution to IT related challenges in the organization
  • Working with Management & Operations to establish best Administration Practice
Qualifications for operations / admin
  • Payable and procurement experience
  • Technical - the individual must be an experienced user of MS Office Suite, especially Excel and Powerpoint
  • Multi-tasking the individual must have the ability to balance multiple projects, initiatives, and requests while maintaining professionalism and delivering results
  • Leadership- the individual must show courage in making difficult business decisions and use their skills, ability, and moral compass to make sound decisions that set a positive example for others to follow
  • Professionalism the individual must maintain a confident demeanor, use effective and appropriate communication, and keep a positive outlook, even in the face of difficulties and challenges
  • Efficiency the individual must show an innate ability to prioritize and deliver timely answers and results on urgent items

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