Admin Executive Job Description

Admin Executive Job Description

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Admin executive provides daily support in all office administration activities which includes office management, ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Admin Executive Duties & Responsibilities

To write an effective admin executive job description, begin by listing detailed duties, responsibilities and expectations. We have included admin executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Assistance in staff recruiting and onboarding
Assistance in any ABS wide project or initiative
Calendar management and associated tasks, booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc
Logistics & arrangement of meetings for visitor(s)
Schedules and organizes complex calendar activities such as meetings, agendas,luncheon arrangements, travel plans and department activities
Provide back up support to lead Executive Administrative Assistant and team
Schedule and implement organization’s staff meetings, events and off sites
Act as Lead Administrator for Central Services
Provide day-to-day support to the VP of Program Acquisitions
Performing a variety of clerical and administrative duties with minimal supervision including answering phones, making appointments, and ordering office supplies

Admin Executive Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Executive

List any licenses or certifications required by the position: HR, ACLS, BLS, CPR, AED, DEA, AOA, ABMS, DOAS, AMC

Education for Admin Executive

Typically a job would require a certain level of education.

Employers hiring for the admin executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Associates, Business/Administration, Management, Communications, Office Administration, Communication, Technical, Administration

Skills for Admin Executive

Desired skills for admin executive include:

Office management systems and procedures
Local data requirements
MS Office
Admin Process
Budgeting & Cost Control procedures
Cash Flows Statements
Computer applications & GAAP would be desirable
Hygiene and health & safety
Office administration
PC software is an advantage

Desired experience for admin executive includes:

Presents alternative solutions to problems and considers the impact of decisions
Analytical and able to resolve administrative issues
Articulates verbal and written ideas in a clear and understandable manner
Shares information with others, seeks out feedback and constructive criticism
Flexible with change and able to shift gears quickly
Making independent decisions within established guidelines regarding planning, organizing, and scheduling meetings for the VP

Admin Executive Examples

1

Admin Executive Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of admin executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin executive
  • Incredibly organized, detail-oriented and able to prioritize multiple assignments
  • Knowledgeable about organizing team events
  • Documents meeting minutes for staff, manage action items
  • Maintain Calendar(s) for multiple executives
  • Coordinate with other EAs to schedule meetings
  • Provide general department administrative processes
  • Leadership support
  • Cross train & back-up other EA’s
  • Answer phone and deliver messages timely
  • Printing, collating, as needed by the team
Qualifications for admin executive
  • Previous successful experience managing others
  • Post high school course work or equivalent experience required relating to the mastery of computer and office systems skills
  • Thorough knowledge of executive administrative practices and procedures
  • Ability to work with other technologies and online systems such as Webex, Concur
  • Maintain confidentiality with necessary information
  • Support for new hires with facilities, suppliers
2

Admin Executive Job Description

Job Description Example
Our company is hiring for an admin executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin executive
  • Ensuring timely preparation and processing of expense reports
  • Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination
  • Track all documents for approval and signage
  • Draft communications as required
  • Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position
  • Support Executive’s work and communication
  • Assist with onboarding new hires in our Santa Monica office
  • Maintain Office facilities as needed
  • Professionally represent the business/functions supported to a broad range of senior executives within a globally dispersed leadership team to external clients as needed
  • Provide administrative support to senior leadership for Global Risk
Qualifications for admin executive
  • Prefer knowledge and experience in Microsoft Office technology tools
  • The ideal candidate must have experience in handling a wide range of administrative related tasks, an interest and passion in learning contributing beyond the day to day administrative aspects of the role
  • Bachelors degree (any discipline) or equivalent experience and 4+ years of specialized administrative support experience of an increasingly responsible nature at a senior level
  • The ability to maintain confidentiality is vital
  • Minimum 2-4 years Executive Administrative experience
  • Ability to be self-motivated and resourceful in a highly chaotic and unstructured start-up environment
3

Admin Executive Job Description

Job Description Example
Our innovative and growing company is looking for an admin executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin executive
  • Able to take notes during brainstorms and team meetings
  • Calendar management and support arranging NY office share coordination
  • Handle meetings logistics (for both large and smaller team meetings) and oversight
  • Obtain position details from manager
  • Arranges teleconferences and meetings
  • Screens and directs incoming telephone calls, emails, and visitors
  • Manage executive calendar/schedule
  • Organization and maintenance of the VP’s calendar using a high level of integrity
  • Screen telephone calls and resolve routine and some complex inquiries
  • Arranges and coordinates travel schedules and reservations when required
Qualifications for admin executive
  • Professional, pro-active, excellent writing and grammar skills and great communication skills
  • Experience coordinating international schedules, meetings, calls, and travel across multiple time zones
  • Previous experience supporting executives at the Senior Vice-President level or above in a start-up environment, preferred
  • BS or BA is a plus but not required
  • Knowledge in General Insurance preferably with motor and non-motor underwriting knowledge
  • Mature, independent and able to work with minimum supervision
4

Admin Executive Job Description

Job Description Example
Our company is looking to fill the role of admin executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin executive
  • Ensuring office checking as per company standard without any complaint or issues, any major issue should be solved within 24 hours
  • Arranging for the relocation of employees from different parts of India which includes the arrangement for their home and family related needs such as school admission, transportation and taking care of their household requirements
  • Communication requirement like voice & data SIM requirement, Dongles Billing as per Statutory process, Should ensure good data maintained as per dongle & SIM cards provided to employees for the billing process
  • Organize local / overseas courier services on a timely manner
  • Review and reply for car park lots allocation
  • Manage telephone directory / contact lists
  • Ordering of business cards
  • Ordering of meals for events/CEO office
  • Daily inspection of the office facilities and meeting rooms to ensure that all the equipment is in good working condition and contact vendors to rectify any issues in a timely manner
  • Maintain a log for all office related incidents or repairs needed
Qualifications for admin executive
  • High school diploma or equivalent with 10 to 15 years of experience, or Associate or Bachelor degree with 5 to 10 years demonstrated experience supporting a senior level executive in a global organization
  • Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required
  • Ability to work with a sense of urgency when under pressure
  • Associate's degree in business administration, communications, or related field preferred
  • Five (5) years or more experience as an administrative assistant including executive level support
  • Minimum of 3+ years of prior administrative experience supporting executive level professionals
5

Admin Executive Job Description

Job Description Example
Our company is searching for experienced candidates for the position of admin executive. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin executive
  • Schedule executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings with C-suite executives, and employees
  • Coordinate logistics for special business events and personal projects
  • Order and stock appropriate office supplies and equipment for executive staff
  • Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation
  • To be involved in Real Estate projects building refurbishment projects, office renovation and relocation of office spaces
  • Provide administrative support to management and/or department
  • Provide calendar management and meeting coordination
  • Coordinates travel arrangements, expense report processing and reimbursement
  • Plans and implements conferences and special events
  • Makes any necessary room rental, reservation or catering arrangements
Qualifications for admin executive
  • Handle and maintain full set of accounts
  • Translation of monthly accounts to Chinese for local reporting
  • Responsible for accurate monthly closing of accounts for SIHI Taiwan and report to S’pore head office and
  • Diploma with minimum 4 years’ relevant experience
  • Well-versed in local employment legislations and HR best practices
  • Proactive and resourceful team player with an eye for details

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