Finance Admin Job Description

Finance Admin Job Description

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Finance admin provides necessary guidance and support to the country office F&A Managers in overall financial management, including budget, forecasts, accounting and reporting ensuring quality and timeliness.

Finance Admin Duties & Responsibilities

To write an effective finance admin job description, begin by listing detailed duties, responsibilities and expectations. We have included finance admin job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepare various reports and documents (eg letters, notes, Power point presentations) in support to the group
Exposure to invoice processing, vendor master management
Communicate issues to global sales team members
Escalate complex issues to Sales Finance program manager
Remain detail-oriented while working under time pressure and sales reps’ demands
Work in a fast-paced environment and handle many competing requests
Assist in Project Def & Management Systems including project launch, administering project change requests, creation of team room & creating/updating the project control book
Assist in Project Organizing & Resourcing including assistance in R&CM staffing plans, maintaining SOD matrix, maintaining staffing schedules, OBS charts, team charter, DS&P, On-boarding and Off-boarding
Assisting in maintaining project related database and repositories, executing in procurement of hardware/software/staff for the project, co-coordinating project travel and accommodation requirements
Assist in project communication by maintaining project communication calendar/distribution list, communication to the project team on claim & expense, scheduling project meetings/minutes etc

Finance Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Finance Admin

List any licenses or certifications required by the position: WHT, FSSC, HFMA, CPA

Education for Finance Admin

Typically a job would require a certain level of education.

Employers hiring for the finance admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Education, Business/Administration, Administration, Management, Government, Economics, Associates

Skills for Finance Admin

Desired skills for finance admin include:

F&A Exposure
MS office
SAP
ERP environment
Plant operating and support systems
Accounting & tax subjects for countries in scope
University accounting
Accounting procedures and protocols
Analysis and reporting
Budget administration and financial forecasting

Desired experience for finance admin includes:

Ability to understand financial analysis practices, principles, applications and analytic methods
Great oral communication skills and ability to liaison
Will be a part of Compliance to SOX – documents to be posted after due Approval
Verify & run payment proposal
Involve Vendor statement reconciliation
Should have ability to work with a team to support and stretch shift on need basis especially towards month end closing

Finance Admin Examples

1

Finance Admin Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of finance admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for finance admin
  • Perform analysis to determine and verify business requirements/issues specification, flows and deliverables for projects
  • Research and evaluate alternative solutions and make/implement recommendations
  • Prepare essential documentation to define requirements, test plans, analysis
  • Perform Production support for Compliance applications
  • Maintain high customer satisfaction through the delivery of high quality, timely, SLA and solutions to problems
  • Communicate effectively and proactively with business users, support teams, vendor, and all stakeholders
  • Supports day to day operation of the Hyperion Planning application
  • Maintains common application components of Hyperion such as business rules, calculation scripts, master data, chart of accounts and entity structures
  • Resolves issues and drives accountability to ensure successful project completion to meet deadlines
  • Supports the maintenance of performance management reports, KPIs and dashboards to aid in decision-making and improve financial performance
Qualifications for finance admin
  • Confirm non-chargeable revenue types are correct
  • Confirm advertiser accounts are eligible to receive non-chargeable budgets
  • Confirm non-chargeable budget amounts are correct
  • Confirm all appropriate notes, attachments, and requisite approvals are present
  • You will be involved in Supporting PM scope of services including project launch, execution, and closure activities for assigned projects
  • Completes all project support activities in a timely manner and meets quality expectations
2

Finance Admin Job Description

Job Description Example
Our innovative and growing company is looking for a finance admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for finance admin
  • Use and knowledge of Smart View
  • Reconcile and verify data to ensure integrity of the application
  • Works closely with team members and users to understand priorities and requirements impacting financial planning and analysis
  • Implements best practices and appropriate policies and procedures
  • Provides end user support and on-going training programs
  • Publishes budget and planning written guidance
  • Direct and coordinate financial planning and budget management function
  • Oversee daily operations of the finance, accounting, grants functions, donations, and industry deals
  • Manage the preparation of financial reports, outlooks and financial forecasts
  • Draft high level financial communications and messages for internal and external stakeholders
Qualifications for finance admin
  • Comprehensive knowledge of Microsoft Office Excel (pivots, lookups)
  • Strong computer skills, including demonstrated proficiency of Microsoft Excel is a must
  • Fluent or native level of French and fluency in English
  • Proficient in Microsoft Office Tools (Excel, Outlook)
  • Bachelor’s Degree or equivalent experience in Computer Science or a related discipline and at least seven (7) or more years’ experience in implementing technologies and/or vendor platforms to service the business needs
  • Strong knowledge and experience with Sanctions screening, AML Surveillance, Fraud and other compliance functions
3

Finance Admin Job Description

Job Description Example
Our growing company is hiring for a finance admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for finance admin
  • Recommend benchmarks for measuring the financial and operating performance at both the program and organization level
  • Work with Director and Project Manager to develop long-range business plans
  • Assist in establishing short- and long-range program & organizational goals, objectives, policies, and operating procedures
  • Manage financial audits and provide recommendations and implement procedural improvements
  • Coordinate all third party contracting
  • Accurately creation and modify vendor and customer master data files
  • Leads and performs data cleansing through yearly review for vendor and customer master file
  • Manages the deactivation process as needed
  • Analyzes data errors and resolves root causes
  • Identifying and escalate potential issues to Accounts Payable Manager
Qualifications for finance admin
  • Have held a prior leadership role
  • Extensive knowledge and experience in all facets of software development, IT operations, decision-making
  • Strong judgment, management skills and a considerable aptitude in human relations
  • Proven hands-on experience with Compliance applications - Sanction Screening (Fircosoft), AML Surveillance & Fraud (Actimize) and others
  • Demonstrated experience with IT development, system design & integration and data analysis
  • Experience in development, customization and implementation of Fircosoft Sanctions screening
4

Finance Admin Job Description

Job Description Example
Our company is looking to fill the role of finance admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for finance admin
  • Collaborate with Accounts Payable, Accounts Receivable, Payments and countries
  • Support Procurement with Ariba Implementation
  • Ability to function in a high-volume and fast-paced environment
  • Assisting with other tasks and projects, as necessary
  • The Co-op will work in a fast-paced environment within the Business Finance functions
  • Primary responsibility will involve completion of routine, administrative tasks to support the overall success of Silicones Business Finance Managers and Analysts
  • Collaborates with local operations team in business units
  • The Director will also provide day-to-day leadership and decision making for research administrators and principal investigators and will provide oversight and career development of research finance staff
  • Perform monthly data updates to aid in the close and estimate processes
  • Update business documents on a quarterly basis to assist business performance assessments
Qualifications for finance admin
  • Experience in development, customization and implementation of Actimize AIS models, AML-SAM and Fraud suite of applications
  • Experience in RCM configuration – setting up roles, workflows, users, views using RCM designer
  • Ability to independently manage, organize and prioritize multiple tasks, projects and responsibilities
  • Well-developed research and analytical skills with good problem solving and lateral thinking ability
  • Team-oriented, must be self-motivated, able to plan and manage time effectively, and be customer focused
  • Flexible and adaptable to new environments
5

Finance Admin Job Description

Job Description Example
Our growing company is looking for a finance admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for finance admin
  • Maintain the group’s SharePoint calendar in accordance with corporate deadlines
  • Utilization of several Information Technology systems various other administrative operations
  • Process payments for taxes and state fees
  • Job functions also include periodic project work with legal operations
  • More challenging opportunities increase based upon candidates competencies
  • Assists SSC AP team on reconciling outstanding balances and communicating with vendors
  • Receive checks from Bank of America as processed by FSSC
  • Release checks to payees and ensures to receive corresponding Official Receipts from Vendors
  • Provide advice within area of expertise to functional or operational managers to support the development of revenue and expense, budgets
  • Gather data to support transfer pricing audit requests
Qualifications for finance admin
  • Experience with SQL scripting (Oracle, MS SQL)
  • Prior experience in Banking/Financial industry would be preferred
  • Experience in waterfall and agile development
  • Knowledge of Payment platforms – SWIFT, CHIPs, Fedwire, ACH
  • Knowledge of Web services and IBM Websphere MQ
  • Knowledge of Job scheduler

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