Fund Admin Job Description

Fund Admin Job Description

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Fund admin provides fund accounting services for mutual funds, collective funds, common trust funds, hedge funds and other fund products.

Fund Admin Duties & Responsibilities

To write an effective fund admin job description, begin by listing detailed duties, responsibilities and expectations. We have included fund admin job description templates that you can modify and use.

Sample responsibilities for this position include:

As required, when engaged with product change, use product and operating model expertise to shape product features, identifying and solutioning operational complexities and risks arising from product design, escalating issues to senior management as appropriate
Provide an authoritative source of business and industry expertise in RE Fund Administration and apply this effectively in support of real estate wide initiatives and integration
Responsible for Final Review/ of quarterly/annual fund/portfolio financial statements, including footnotes and supporting schedules
Work directly with partnership/joint venture partners accounting staff senior management to ensure proper reporting and compliance at the property level
Manage and review investor level allocations and investor statements for accuracy including preferred regular and common dividend calculations, capital calls and distributions, in accordance with their respective agreements
Demonstrate strong people management skills, managing and motivating the team, creating a culture to deliver consistently to the highest standards
Work closely with internal technology resources to troubleshoot issues and scope new functionality to increase scalability for a growing portfolio of clients
Prepare and review other regulatory filings, as necessary
Prepare and review regulatory filings on behalf of client, as necessary
Prepare regulatory filings on behalf of client, as necessary

Fund Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Fund Admin

List any licenses or certifications required by the position: CFA, CPA, SCWCD, SCJP, MBA

Education for Fund Admin

Typically a job would require a certain level of education.

Employers hiring for the fund admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Administration, Finance, Associates, Business, Economics, Guidance, Conducting, Management

Skills for Fund Admin

Desired skills for fund admin include:

MS office
Accounting principles and procedures
Familiarity with financial markets and instruments
Financial reporting and performance systems
Hedge Fund and Private Equity Fund accounting
Operational issues involving Mutual Funds
REPO
TRS
Business unit / function
Derivatives

Desired experience for fund admin includes:

Daily swing pricing review
Daily Hedge review
Ensure that the NAV Oversight approach by the team is consistent with global best practice for control, oversight and management of vendors in the production of fund asset valuations
Maintain strong relationships with the Fund Administration teams in Hong Kong, Japan, Korea, Taiwan and EMEA, ensuring consistency of processes and optimal use of resources to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, ) so as to achieve complete and robust oversight of vendors and specific fund processes
Provide an authoritative source of business, industry and technical accounting expertise on functional and process requirements
Expertise in fund valuation associated reporting and administrative requirements including specific knowledge of Australian product issues such as anti-dilution mechanisms, performance fees, shareholder taxation, hedged share classes

Fund Admin Examples

1

Fund Admin Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of fund admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for fund admin
  • Develop and monitor timetables to cover major reporting function
  • Ensure that all month end and fiscal year end activities / reportings are completed accurately, reviewed and provided concerned persons as per required deadlines
  • Review periodic audit reports prepared for assigned funds at reporting periods
  • Acknowledge requests and liaise with business partners to ensure external and internal audit requests are completed timely and identified issues are resolved for applicable funds
  • Applications Developer at level of 602
  • Full review of accounting and tax work paper packages, financial statements and other reports and communications for clients
  • Assists team members with problem solving and issue resolution
  • Liaising among our internal customers and various vendors (portfolio managers, legal, custodians, vendors, ) on various issues
  • Changes customer’s investment direction
  • Verification daily unit count and daily unit price
Qualifications for fund admin
  • Bachelor’s degree (accounting or finance preferred) required
  • One year of accounting experience or a prior internship preferred
  • Proficiency in Microsoft Excel and other Microsoft Office applications
  • Work with Fund Administration teams in Edinburgh, ensuring consistency of process and most optimal use of resource to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, ) to achieve complete and robust oversight of vendors and specific fund processes
  • Working knowledge and understanding of trade processing, settlement processes and systems, CTM, Domestic Oasys, MarketAxess, Tradeweb, FXall, FIX, MT300, Bloomberg
  • PC proficient with experience in Excel, Word, PowerPoint and various Investment Management, trading platforms and fund administrator’s system , Aladdin, Jepun FA system
2

Fund Admin Job Description

Job Description Example
Our company is looking to fill the role of fund admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund admin
  • Prepare and sending Account Balance report to external client
  • Prepare and sending all related report to internal client
  • Calculate earning client’s as requested
  • Prepare data Fund Fact Sheet and Monthly Market Review to be uploaded on Website
  • Actively involved on Internal and External Audit Process
  • Actively involved on Enhancement System and Project Pension Support
  • Calendar management and related logistics such as booking conference rooms, audio visual equipment, etc
  • Support to day to day Investment related papers works
  • Meeting scheduling for department head and overseas visitor
  • Documentation and communication with issuing companies for Annual General Meeting related matters
Qualifications for fund admin
  • Technical Requirements (indicate the minimum technical requirements needed to be hired)
  • Graduate of a 4 year Business or Finance related courses preferably with banking experience
  • Must have taken atleast three units in french language
  • Must be able to work on the night shift
  • Ability to learn applicable systems, functions and processess/workflows
  • Able to pass training quizzes depending on the increasing target per worktype
3

Fund Admin Job Description

Job Description Example
Our company is searching for experienced candidates for the position of fund admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for fund admin
  • Ensures department operates within established controls and regulations
  • Lead across multiple locations/regions, cultures and time zones
  • Helps to develop and executes strategic and operational plans for the department
  • Collaborates with cross-functional leaders to achieve objectives
  • Manages assigned budget for team and/or workgroup within established guidelines
  • Proactively adjusts financial plan and business goals in response to changing business and economic environment, and ensures business goals are met within established financial targets
  • Understands and communicates business/financial climate and decisions/prioritization to team
  • Makes hiring and termination decisions for both individual contributors and supervisors
  • Support awareness of diversity and inclusion across department
  • Identifies, coaches and develops talent in their team to meet and/or exceed performance expectations
Qualifications for fund admin
  • Able to meet individual UAT (training) targets per week, both over-all and per worktype
  • Commitment to high level of quality and customer service
  • Upholds professionalism, respect and integrity as vital factors in adding value to company’s financial strength
  • No attendance issue
  • Ten or more years of experience in Mutual Fund Administration or related field, , public accounting
  • Extensive experience in preparation and review of Australian Trust distributions and processes
4

Fund Admin Job Description

Job Description Example
Our company is looking to fill the role of fund admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for fund admin
  • Understands current and forecasts future work volumes and staffing needs required to meet service goals and determines if team is staffed appropriately
  • Will assist the senior leaders in driving forward key initiatives for talent development
  • Manages processes and activities through downstream leaders and team members to achieve expected service, solution or product outcomes for team and/ or department of accountability
  • Accountable for ensuring all work is completed timely, accurately and according to procedures
  • Makes decisions regarding processes/systems issues, utilizing depth of knowledge/technical expertise to provide guidance and direction to teams
  • Manages communication with appropriate stakeholders
  • Drives team to identify and implement continuous improvements
  • Prioritizes and aligns work to strategic priorities
  • Proactively identifies, evaluates and reduces operational risk, and assesses controls, utilizing metrics and exception reporting, to ensure department productivity and quality of output
  • Evaluates risk events and recommends/implements corrective actions for control deficiencies
Qualifications for fund admin
  • Able to lead across multiple locations/regions, cultures and time zones
  • Qualifications in CPA, CIMA, CA and ACCA preferred
  • Fluent English in both writing and speaking, French is an advantage
  • Advanced degree (MBA, MSA, MSF or MST), certification (CPA or CFA) or equivalent working experience
  • Audit experience required, preferably with a Big 4 Accounting firm or within the Financial Services industry
  • 15+ years’ experience in mutual fund industry or in an accounting/reporting/compliance role with increasingly progressive career track
5

Fund Admin Job Description

Job Description Example
Our growing company is hiring for a fund admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for fund admin
  • Represents department in cross-divisional projects as subject matter expert, and may lead department level projects
  • Leads change implementation and acceptance in department
  • Day to day and other periodic client reporting in relation to outstanding registration requirements
  • Procedure maintenance
  • Management of all operations of the Transfer Agency team
  • Ensure client deliverables are met within agreed timeframes
  • Maintain the smooth running of all operational and compliance procedures
  • Support in the design and implementation of operation automation projects
  • Generate ideas for internal process improvement and increase in efficiency
  • Take delivery of the applications and supporting documents
Qualifications for fund admin
  • Thorough business management knowledge to implement processes, products or services, and technical expertise to apply functional/process knowledge to diverse issues
  • Prior experience in leadership positions
  • Ability to manage large projects that cross multiple disciplines in an organization
  • Ability to manage significant number of employees
  • Ability to multi-task including projects and routine deliverables
  • Superior technical skills including advanced knowledge of US GAAP (as it pertains to mutual funds), SEC regulations, tax laws and industry standards

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