Fund Administrator Job Description
Fund administrator
provides detailed review of quarterly and annual fund financial statements, footnotes, and supplemental financial reporting for the Fund.
Fund Administrator Duties & Responsibilities
To write an effective fund administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included fund administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Review daily reports and email inquiries related to RESPs
Process all RESP transactions all the while ensuring all of the HRSDC mandated documents are received before processing
Liaise with internal and external partners on a daily basis to resolve trade issues
Perform manual calculations relating to grants, EAP payments and applicable withholding tax
Generate client letters with each EAP payment, so client is up to date on account breakdown for future payments and the allocation of grant, earnings and capital for payments
Liaise with Trust Accounting team to help identify potential outages for adjustments to posted transactions and grant payments
Review all RESP calculators used for daily processing to ensure formulas are correct to avoid costly errors
Processing monthly grants to all eligible RESP Plan unit holders
Strive to take a leadership role, become a resource for RESP plans
Review legislative changes to RESP plans and ensure any changes are reflected in all facets of the role
Fund Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Fund Administrator
List any licenses or certifications required by the position: CPA, CFA, OPM, SES
Education for Fund Administrator
Typically a job would require a certain level of education.
Employers hiring for the fund administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Economics, Education, Technology, Management, Communication, Financial Services, Accountancy
Skills for Fund Administrator
Desired skills for fund administrator include:
Investment Company Act of 1940
Sub-chapter M of the Internal Revenue Code
Blue Sky state securities registration
Financial reporting and performance systems
MS office
MS Word
PowerPoint and the Internet
Hedge Fund and Private Equity Fund accounting
Microsoft Excel
Outlook & Excel
Desired experience for fund administrator includes:
Prepare and participate in HRSDC audits, where all legislative rules and procedures are examined for non-compliance
Ensure processes and workflows are current with legislative changes, proactively addressing changes to RESPs and understanding impacts to the firm’s policies where updates are required
Reviewing federal budget changes for impacts to RESP plans and working with trustee to ensure compliance with new changes
Training internal staff on basic RESP procedures and business rules that effect their respective departments
Reviewing daily reports and email inquiries related to RRIFS
Processing all RRIF transactions calculating correct withholding tax and ensuring minimum payments are not impacted
Fund Administrator Examples
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Fund Administrator Job Description
Job Description Example
Our company is hiring for a fund administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund administrator
- Input all received contract notes within in defined service levels
- Split, Fax and Chase acknowledgements ensuring we maintain defined service level agreements
- Complete all DHL processing within defined service level agreements
- Assisting on all fair valuation related tasks and work with the valuation committee to properly determine fair value prices
- Reviewing / analyzing fund expense analysis and liability roll forwards
- Reviewing monthly & quarterly SEC and IRC compliance testing
- Overseeing daily fund approval requests by broker/dealers
- Reviewing daily and monthly oversight checklists prepared by fund administrators
- Reviewing all monthly, quarterly, semi-annual and annual dividends and distributions prepared by State Street Bank & Trust/ US Bank to ensure their accuracy
- Reviewing asset based fees
Qualifications for fund administrator
- Assisting in the implementation of new policies and procedures, enhancements of internal controls, improvements of workflow approaches/methods and systems enhancements
- Assisting in the planning and coordination of various business initiatives (mergers, liquidations, fund launches)
- One to two years of experience in Mutual Fund Administration or related field, , public accounting
- Be responsible for the tracking and implementation of legal requirements for Sub-Advisory and Pooled investment vehicles including 15c, Prospectus, SAI’s and Form 5500 reporting
- Coordinate internal parties as part of the onboarding process of Intermediary and Institutional clients
- Ensure that all legal documentation for new and existing accounts is in place
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Fund Administrator Job Description
Job Description Example
Our company is looking for a fund administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund administrator
- Update and maintain PACE and other internal systems with client information, including account classification to assist in the preparation of internal and external reporting
- Tracking and implementation of legal requirements for Sub-Advisory and Pooled investment vehicles, including 15c, Prospectus, SAI’s and Form 5500 reporting
- Coordinating internal parties as part of the on-boarding process of Intermediary and Institutional clients
- Ensuring that all legal documentation for new and existing accounts is in place
- Delivering timely and accurate quarterly and annual reports for all Pooled Investment clients
- Updating and maintaining PACE and other internal systems with client information, including account classification to assist in the preparation of internal and external reporting
- Reconcile Out Of Bank instruments
- Ensure all reconciliation items are identified and fully investigated
- Investigate and follow up on all aged and material cash and asset items within agreed timeframes and per agreed procedures
- Identify and resolve problems and work with internal/external contacts to ensure corrective actions and proper procedures are put in place
Qualifications for fund administrator
- Compile and maintain client DOP’s
- Internship or previous work experience in corporate or trust tax
- Fund administration experience - processing client instructions to trade hedge and mutual funds
- Strong attention to detail with an emphasis on quality output
- Graduate with 6-18 months experience working in accounting
- Reconciling records with third party administrators
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Fund Administrator Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of fund administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fund administrator
- Handling fund-of-funds cash management, including investor and manager subscription/redemption activity, account balances, expense monitoring and credit facility
- Maintaining liquidity schedules and governing agreements
- Interacting with external managers, administrators and custodians
- Your position will also be a strong resource and support for Junior Staff Members
- The market movements, pricing sources and interest rate / yield effects
- Knowledge of fund restrictions and fund holdings
- Appreciation of income which derives from securities
- Understanding of pricing methods and prospectus / pricing policy document requirements
- Understanding of foreign exchange interaction with securities
- Understanding of corporate action theory, IAS processing and expected market reaction
Qualifications for fund administrator
- Experience applying software based technology to business
- Review accounting agents/administrator reports before issuing final NAVs
- Calculate daily, weekly and monthly estimated performance and NAVs
- Prepare revenue and other reports for management
- Provide reports for auditors and other external reporting entities
- Review semi-annual and annual financial reports
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Fund Administrator Job Description
Job Description Example
Our growing company is hiring for a fund administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for fund administrator
- Pay Bills and update expense spreadsheet
- Prepare information for various regulatory filings, including registration statement form N-1A, forms N-SAR, N-CSR, 24f-2
- You will learn to be responsible for the accurate accounting and handling of German domiciled investment funds
- You will receive an extensive training of several months on the job in either Frankfurt am Main, Germany and/or Wroclaw
- You will be servicing German and international clients
- You will learn to book and handle investment funds transactions in a multilingual fund accounting system
- You will learn to be responsible for the publication of the final Net Asset Value of the funds in the market
- You will work in an exciting investment industry, where you will learn all about financial instruments like equities, bonds, derivatives, foreign exchange trades on one side and investment fund administration on the other side
- You will work with a highly motivated team in a fast growing exciting part of the financial industry
- Create, lead and/or manage teams which are focused on ensuring the highest quality of execution of the Client Operations business
Qualifications for fund administrator
- Degree in economics, finance or accountancy
- Experience with standard Microsoft Office applications (Excel and Word)
- Manage Client facing teams assuring our service quality
- Accountability for overall goals and objectives of Client Operations
- Oversee the management of client operations projects and/or line business teams
- Drives the business forward with new ideas and professional world class delivery
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Fund Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of fund administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for fund administrator
- Receive and place manual transactions received from shareholders (subscription, redemption switches and transfers) in the transfer agency system, according to procedures in place
- Manage the SWIFT queues and ensure that the repair SWIFT messages are processed within the funds trading cut-off times
- Ensure effective understanding of specific process and strict adherence to procedures
- Handle internal and external queries in a professional and timely manner
- Chase clients and internal departments when requested in the case of a query management
- Carry on reporting activities for clients and investors
- Escalate any issue to Team Leader, suggesting resolution where possible
- You will be processing all Mutual Fund Transactions including transactions involving estate settlements
- You will review all estate notifications and communicate effectively with the estate representatives, clients and our Investment Advisory team on the estate settlement requirements
- You are responsible for calculating and preparing tax information slips for estate settlements on registered products
Qualifications for fund administrator
- Relishes ownership and accountability for business deliverables and drives the highest of quality standards
- Proven Leadership building effective Global teams and driving net income after taxes and risk reduction strategies
- Considerable progressive business experience preferred
- Presentation up to Board level
- Client interaction at C-suite level
- Significant experience of Investor Services Products and Operations - Custody, Fund Accounting, Shareholder Services, Depository and Trustee