Fund Services Job Description
Fund services
provides day-to-day oversight and direction of the Fund and ensure that Fund goals, policies and procedures are implemented appropriately.
Fund Services Duties & Responsibilities
To write an effective fund services job description, begin by listing detailed duties, responsibilities and expectations. We have included fund services job description templates that you can modify and use.
Sample responsibilities for this position include:
Identifying and implementing solutions to problems (accounting, operations, investor service) Leveraging firm resources as appropriate to strengthen control environment
Identifying and implementing solutions to problems (accounting, operations, investor service)
Acting as single point of contact for hedge fund clients
Managing approximately 1-5 client relationships
Cooperating with the Firm’s offshore operations and clients to resolve daily trade and accounting breaks
Preparing/reviewing monthly account closing procedures and ensuring compliance with established accounting procedures and controls
Ensuring all fund expenses are accrued timely and in accordance with GAAP
Performing monthly master-feeder accounting allocations
Preparing/reviewing investor allocations
Preparing or reviewing accounting journal entries related to standard accruals, management and incentive fees (calculated in accordance with fund documents), deferred compensation payables, derivative contract financing and broker financing
Fund Services Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Fund Services
List any licenses or certifications required by the position: CPA, CFA, IV, PM, BA, PMP, MBA, SOC2, SOC1, ISAE
Education for Fund Services
Typically a job would require a certain level of education.
Employers hiring for the fund services job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Finance, Accounting, Business, Economics, Education, MBA, Business/Administration, Technical, Computer Science, Communication
Skills for Fund Services
Desired skills for fund services include:
Advent Geneva
Operations areas
Service
CIB/FSO product
Offering documentation for the funds being serviced
Our internal policies and procedures
Regulations that pertain to the domicile of the fund being serviced
Bonds
Documentation
Prospectus
Desired experience for fund services includes:
Ensuring monthly valuations are reviewed and approved prior to distribution to clients and reviewed and approved by clients prior to distribution to investors
Reviewing key legal fund offering documents and identifying possible accounting or administrative implementation issues
Assisting client conversion teams with new client set up and accounting conversion implementation
Prepare/review position and cash reconciliations between clients and their custodians
Coordinating year end audit with client and independent auditors
Preparing/reviewing draft annual financial statements
Fund Services Examples
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Fund Services Job Description
Job Description Example
Our company is hiring for a fund services. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund services
- Research, as assigned, certain securities in Fund portfolios for the purpose of ensuring proper accounting treatment (such as the nature of distributions, original issue discounts, and international valuations) and compliance with SC, tax, and prospectus restrictions and limitations
- Lead the annual TDP process for the IS Representatives and/or Senior IS Representatives and Team Leader on their team
- Operational coverage may be provided by resources in other geographical locations
- Arrange all conference calls, rooms, AV equipment, dial in numbers
- Provide admin support for any ad hoc projects offsites, onsites, social events, team meetings etc
- Contributes in developing Saudi and Division strategic plan(s), establish goals and priorities based on the direction
- Setting up, maintaining and validating rebate agreements in the commissions system
- Setting up and maintaining client/distributor payment records down to payment instructions and releases process
- Reviewing holdings, gross fees and commission accruals on a monthly basis which form part of the revenue allocation process
- Performing some manual rebate reconciliations between client own invoices/calculations and results out of the commissions system
Qualifications for fund services
- To assist in the system testing of new applications and existing software enhancements to ensure they meet design specifications
- To assist in Functionality Testing of new applications and existing software enhancements to ensure they meet business requirements through performing end to end business scenario tests
- Ensure all work produced meets customer requirements before being released for internal approval
- Ensure all work meets the guidelines & standards defined for the team and the company
- Productively participate in peer reviews either as reviewer or an author being reviewed with the aim to enhance own or team member’s work and standards
- Good Experience in using Java , Selenium for test automation, creating bespoke tools to serve need of hour using scripting (Perl/Shell/Python ) or any programming (Java, C, C++) language
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Fund Services Job Description
Job Description Example
Our growing company is looking for a fund services. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for fund services
- Providing analysis and commentary to Finance teams and supporting other client facing teams
- Participating in projects or ad-hoc analysis and system testing
- Maintaining accurate procedures
- New software builds and maintenance of existing systems
- SME for reference data adapters, fund services business, senior level engagement and management of business stakeholders
- Drive continuous improvement, including owning the outcomes of the root cause analysis process, including identifying portfolio level changes
- Manage relationships with internal technology providers
- Implement application instrumentation for appropriate monitoring, including health checks and logging
- Enter fund details and strike Net Asset Value (NAV) & Issue NAVs accurately and within defined timeframe
- Assist in organizing the work of the team, assign tasks, set short-term priorities, monitor all activities and ensure timely and accurate completion of the work
Qualifications for fund services
- Good trouble shooting and code debugging experience
- Prior experience of working in Investment Banking IT projects preferred
- Preferred experience in Clearance & Settlement / Collateral Management / Credit Risk Management / Trading applications
- Ability to read and comprehend business requirements and high level design deliverables well enough to understand how they map to individual test cases
- Expertise in Systems/Unit Testing
- Experience of delivering testing solutions for Legacy and Distributed systems
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Fund Services Job Description
Job Description Example
Our growing company is looking for a fund services. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for fund services
- To record accurately, and in accordance with the policies and procedures, such accounting records as securities positions, corporate actions related, and journal entries
- Reconcile various accounts, or reviewing reconciliations prepared by others, and promptly researching and correcting any variances
- Prepare, reconcile and distribute reports to/from custodians and investment management
- Participate in regular rotation of trade processing and other accounting processes to prepare the fund accounting system for the next day
- Ensures proper completion and the timely and accurate processing of investor related documents (subscriptions, redemptions, transfers, tax forms)
- Completes all appropriate investor due diligence checks, including AML, KYC, and client verification checks
- Instructs redemption payments and maintains client bank accounts
- Maintains investor related contact information and static data
- Issues trade confirmation, statements, and reports to investors
- Responds to investor related inquiries in a prompt and accurate manner
Qualifications for fund services
- Demonstrated interest and skills in technology and its management
- Formal Lean Six Sigma training (minimum Green Belt
- Strong communication skills, both written and oral, the ability to develop concise and effective communications tailored to specific audiences
- Presenting the bank’s Hedge Fund Services and Global Fund Services capabilities – including global custody, fund administration (traditional and alternative funds), outsourcing and associated services
- Identifying and building a pipeline of significant prospect opportunities with primary focus being applied to profitable sales opportunities with significant annualised income
- Converting prospects into revenue generating clients
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Fund Services Job Description
Job Description Example
Our growing company is looking for a fund services. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund services
- Assists in the client and investor onboarding process
- Participates in developing requirements for and the testing of new system functionality
- Support the day to day management and oversight of vendors in relation to dealing, capstock activities, commission, trailer fees and fund operational activities
- Provide shareholder services assistance to internal clients (Account managers
- Provide operational assistance to clients and Account Managers during the negotiation of Distribution agreements
- Liaise with Legal and Funds Development teams for official shareholder communications and fund events
- Onboarding of potential new vendors
- Participate in project implementation (local and global)
- Ongoing review of internal procedures
- Assist with ad hoc queries for clients
Qualifications for fund services
- 1-3 years of Programming skills in VBA, SQL, C#, Java
- Understanding of the complex institutional sales process
- Knowledge of the regulatory environment and issues
- Proven expertise in cold calling, running, deal management and closing sales deals
- Expertise in ‘consultative’ selling
- Organisation and discipline around sales communication/the sales process
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Fund Services Job Description
Job Description Example
Our company is searching for experienced candidates for the position of fund services. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund services
- Rolling out department initiatives and projects (streamlining processes, roll-out of systems, take-on of new locations, product change implementations )
- Proactively manage client issues related to trade processing, fund evaluation, fee calculations, investor reporting and overall calculation of NAV
- Train and mentor junior and senior fund accountants
- Provides management and direction for specific function(s) or work group within the Transfer Agency department
- Establishes unit goals and decides on courses of action to achieve these goals
- Plans and monitors work activities to ensure that all functions are performed on a timely basis and meet quality standards
- Establishes, reviews, and amends internal work standards
- Develops and coordinates departmental budget and staffing plans to ensure cost effective operations
- Creates and maintains a positive working relationship with peers from other internal departments
- Manages all phases and coordinates all responsibilities of projects for functional area
Qualifications for fund services
- Proactive and positive approach to all challenges
- Familiarity of investment transaction processing
- An understanding of business priority and underlying drivers
- Ability to document and manage analysis and design artefacts in appropriate and relevant formats
- Approving rebate agreements and distributor/intermediary payment instructions in the commissions system for the Asian Pacific (APAC) distribution markets
- Reviewing client holdings and commission results in the commissions system