Admin Specialist Job Description

Admin Specialist Job Description

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Admin specialist provides for a safe patient experience through adherence to clinical protocols, regulatory requirements, manufacturer standards and reports any potential equipment malfunctions or safety violations.

Admin Specialist Duties & Responsibilities

To write an effective admin specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included admin specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Participates in continuous training and maintains current knowledge of the clinical process, regulatory standards, and requirements that impact the assigned patient population to achieve patient safety, flow and resource utilization goals of the organization and sponsoring agencies
Follow up and responding to all emails sent to Backgrounds
Respond to emails/phone messages to Backgrounds from potential candidates
Review and do any follow up on pending backgrounds
Prepare paperwork for the background review committee and document results
Develops and executes testing for large or multiple diverse projects to successfully and consistently deliver high quality software products and services on time, on budget and to specification, reacting quickly to changes in priorities or circumstances to meet the needs of the business
Works with project managers, technical leads, and subject matter experts to plan and execute functional and system tests
Cooperates in the enhancement of the methodologies employed for test planning and execution, defect tracking, and metric and status reporting
Provide senior level administrative support
Initiate and complete projects that enhance associate experience, client experience and office effectiveness

Admin Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Specialist

List any licenses or certifications required by the position: HR, II, RHIT, RHEL, DAWIA, IAT, CEBS, CET, ASA, CISCO

Education for Admin Specialist

Typically a job would require a certain level of education.

Employers hiring for the admin specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Communication, Associates, Business/Administration, Business, Faculty, Graduate, Accounting, Administration, Finance

Skills for Admin Specialist

Desired skills for admin specialist include:

Education
Operational systems and practices typically gained through extensive experience
Clinical process
Flow and resource utilization goals of the organization and sponsoring agencies
Regulatory standards
Requirements that impact the assigned patient population to achieve patient safety
Electronic medical records system and GE_IDX
MS Office
Project coordination experience
English

Desired experience for admin specialist includes:

Commercial insurance management and settlement of claim process monthly
Annual staff health check plan
Being responsible for purchasing the birthday gifts, holiday gift and other company benefits
1years related experience in international company is preferred
0-2 + years related experience working with procurement/contracts
Synthesizes information from various sources by breaking it down into relevant components and generating new data when needed

Admin Specialist Examples

1

Admin Specialist Job Description

Job Description Example
Our company is looking to fill the role of admin specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin specialist
  • Effectively organize meetings and appointments
  • Keep track of and update client distribution lists
  • Arrange national and international travel, accommodation and itineraries
  • Complete and submit expenses as required
  • Assist with presentations for RFPs (Request for Proposals)
  • Maintain Expertise Portal
  • Administrative tasks including file management
  • Vacation/Sick Day tracking for the team
  • May supervise and coordinate activities of of the following occupational groups
  • Analyzes and organizes office operations and procedures, including facilities layout
Qualifications for admin specialist
  • Coordinates office equipment acquisition and repair
  • Maintains employee contact lists
  • May coordinate special project activities of the department which may include but is not limited to property leases, disaster recovery, and/or property management
  • Proven track record in providing support to a professional team
  • Excellent and effective IT skills including Word, Excel, Outlook and PowerPoint
  • Ability to prepare and use PowerPoint to create presentations
2

Admin Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for an admin specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin specialist
  • Calendar management for practice
  • Travel and Calendar management for leadership
  • Assistance in coordination and planning of events
  • Investigates and resolves problems through Financial Analysis
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards
  • Must be able to follow standard Administrative procedures
  • Detail oriented, professional attitude, and reliable
  • Will help as a Production Lead when needed
  • Accounting principles knowledge, documentation/filing skills, resolution skills, and data analysis
  • Assist in establishing other life support activities (CAC card registration, Work Visas, telecommunications ) for TAFT
Qualifications for admin specialist
  • Ability to work under pressure and excellent communication skills
  • Experience with Payroll/ Human Resources is preferred
  • Perform as a SME for questions relating to retirement (DB & HW, as applicable)
  • Manage Inbox – keep updated by logging all calls, continuously monitor to see if anything needs to be closed, followed up on or if a call-back needs to be made
  • New Hire Onboarding experience is a plus
  • College courses in accounting preferred
3

Admin Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of admin specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for admin specialist
  • Identify class session/Learning event price
  • Schedule class sessions in the Learning Management System
  • Manage the logistics around the class (venue booking, facilities, catering )
  • Communicate with Deployment Manager, Learning Specialist, vendors and venues
  • Learners, line- and HR-managers on the training planning and details
  • Register attendance of sessions in the Learning Management System
  • Manage learning financial process and manage the waitlists for sessions
  • Coordinate Public Enrolments, including the financials
  • Communicate with learners about Public Enrolment details
  • Maintain the HR Portal content related to learning activities in the market
Qualifications for admin specialist
  • Bachelor’s degree in administration or business management or equivalent
  • Proficient in Microsoft Office (Word, Excel, ) and has strong ability to adapt to new software
  • Develops and delivers application products and services in support of IT solutions
  • Assess the effectiveness of preventive maintenance programs developed and/or administers and develops a means of measuring such effectiveness and makes recommendations as needed
  • Monitors assigned application functions, completes monitoring metrics, and provides feedback to staff and leadership as needed to improve network/communications/system functions
  • Researches process upgrades and effectiveness, recommends preventive measures and participates in the development of changes
4

Admin Specialist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of admin specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin specialist
  • Communicate with Deployment Manager, Learning Specialist, vendors and venues, learners, line- and HR-managers on the training planning and details
  • Coordinate and supervise all administrative, budgetary, domestic sales and marketing activities for an academic unit or departmental business unit
  • May be responsible for technical documentation, editing and compiling and producing materials required for final publication
  • May produce advertising and promotional material used in trade magazines and at trade shows
  • Act as point of contact for meeting arrangements, create agendas, arrange events and event-planning, attend seminars, create and distribute hand-outs, coordinate refreshments, mail-outs, create presentations and maintain assigned websites for the unit
  • May develop the marketing plan for the division or unit and track the project deliverable
  • May manage the implementation steps to include identifying participants, constructing data mining forms, soliciting member information, configuring databases, setting-up host server, populating and maintaining websites for the unit
  • Create and process expense reports, vendor payments, invoices
  • Billing audits for unused mobility devices (conducted monthly)
  • Work with Denali to ensure branches that have Due Back devices are shipping them back in
Qualifications for admin specialist
  • MS Certified preferred
  • Networking and the associated applications
  • Server Operating Systems and tools
  • Email configurations and support
  • Virus removal theory
  • Workstation backup processes
5

Admin Specialist Job Description

Job Description Example
Our company is looking to fill the role of admin specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin specialist
  • Collaboration on process design for teams reporting to Operations in order to develop most efficient and integrated work flow
  • Able to manage and deliver components of customer /member engagements that include analysis of current state business process and technology, process and functional design for Salesforce.com
  • Maintain high-level familiarity with other IT system/business application capabilities and scope definition in order to make recommendations about potential upstream/downstream integration or functionality intersection points
  • Manage Salesforce data feeds and other integrations
  • Support integrations with backend databases such as Microsoft Dynamics Ax, Microsoft SQL, and other data sources
  • Design solutions that leverage out of box functionality as the default
  • Familiar with unit tests and work hand in hand to ensure solutions are properly QA’d to ensure the quality of work
  • Maintain Salesforce.com certifications
  • Assist in the gathering and reporting of status for all open projects
  • Assist in the cooperation of intercompany projects with Contact Center, Warehouse Operations and Technology leadership for assigned clients
Qualifications for admin specialist
  • IT Support Knowledge is a plus
  • Excellent Communication skills with internal managers
  • Domain Environments
  • Workgroup Environments
  • Organized, timely, and excellent customer service skills
  • Advanced writing, reading and arithmetic skills required

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