Sales Admin Job Description

Sales Admin Job Description

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Sales admin provides administrative support on projects using Excel, PowerPoint and Word.

Sales Admin Duties & Responsibilities

To write an effective sales admin job description, begin by listing detailed duties, responsibilities and expectations. We have included sales admin job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist in PowerPoint decks when needed
Works with Sales Planning Manager to establish pricing guidance across territories and properties
Assists business development teams in the elaboration of planning models by contributing historical sales data, validating pricing and inventory assumptions, communicating technology capabilities
Manage collection, reporting, tracking and analysis of retail sales information including EDI and audited retail sales by door and account, field performance and ranking, new launch tracking, promo sell thru
Assist in allocation of specialist budget and analysis of actual spend
Manage creation and publishing of all weekly sell thru field team communication via two sales insiders (one philosophy, one Prestige Fragrance)
Partner with VP sell thru on updating events calendar
Manage placement and tracking of no field no cost orders for launch samples, gratis, and collateral
Supports internal LAG BISG/ITCG Sales groups and external LAG customers with Sales Promotion and/or Marketing Activity claims
Communication with the Account Managers to ensure they have the information regarding upcoming Film & TV Season release dates, any partner specific updates

Sales Admin Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Sales Admin

List any licenses or certifications required by the position: W-9, DOC, CE, ADM201, OSP, ISO, ROKAF, ST, II, F5

Education for Sales Admin

Typically a job would require a certain level of education.

Employers hiring for the sales admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business/Administration, Business, Education, Finance, Associates, Marketing, Graduate, Management, Supervision, Communication

Skills for Sales Admin

Desired skills for sales admin include:

Excel
Microsoft Word
Organization and product categories
PowerPoint and Outlook
Sysco Sales processes
Word
Industry terminology
PowerPoint
Products and services
Various office equipment

Desired experience for sales admin includes:

Experience working with online advertising systems (FreeWheel, Doubleclick, ) and corresponding data sets
Basic familiarity with financial modeling and data analysis techniques
Ability to work smart and continually increase efficiency
Experience working in multinational media environments
Excellent proactive communication (written and spoken) and influencing skills
High level of detail orientation and strong desire to always execute top quality work on time

Sales Admin Examples

1

Sales Admin Job Description

Job Description Example
Our company is looking to fill the role of sales admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales admin
  • Assist directors in pre- call planning including spending history, trends, annual reports, advertiser websites, promotions
  • Assist Sales Directors in Ad-data base or The List leads, and Clearslide
  • Manage team housekeeping including on-boarding and supply/technology needs
  • Handle miscellaneous duties as requested by VP
  • Reads mail, highlights action or important items, and attaches relevant files or information for senior/group manager/director review
  • Schedules tentative appointments for approval of senior/group manager/director, and may schedule group meetings per direction of senior/group manager/director
  • Coordinates with internal and external executive level staff to accomplish moderately complex activities, such as project scheduling and reporting, identifying outside speakers, and developing agendas or recreational programs for non-local group meetings or events
  • Collects and compiles data from several sources of information
  • Creating and maintaining Deal Memos for use by the distribution team
  • Assisting in the building of the Essbase cube for field use
Qualifications for sales admin
  • Experience in a sales or sales support role a plus
  • Experience with content management systems, learning managements systems and sales enablement tools a plus
  • Bachelor degree with business related major
  • Business-oriented, result-driven and attention to details
  • 4+ years of work experience in a media environment required
  • Familiarity with virtual meeting solutions
2

Sales Admin Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of sales admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales admin
  • Creating and distributing weekly affiliate sales status reports
  • Manages and coordinates departmental conference, affiliate and consumer trips and trade shows
  • Support team with trade show presence
  • Completes paperwork necessary for sales and leases in a timely manner
  • Works closely with the F&I Managers to ensure paperwork and processing is accurate and timely
  • Fast-paced job
  • May act as Division Contract coordinator (deal sheet and contract tracking)
  • Maintains/Coordinates weekly Sales Reports
  • Prints and distributes Price Sheets and Hot Sheets
  • Orders community Signage as directed
Qualifications for sales admin
  • Ideally a minimum of 3 years relevant experience in the role
  • Working as part of a team to ensure secretarial needs are met throughout the Company
  • Basic administrative knowledge
  • Leverage digital content and social Analysis and Business Intelligence are key in this role
  • Must have extensive knowledge of SAP
  • Must have Sales Force experience and be proficient in the application
3

Sales Admin Job Description

Job Description Example
Our growing company is looking for a sales admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for sales admin
  • Orders Brochures, coordinates new collateral w/ Planning and Design
  • Assists with national promotions as directed
  • Maintains PEI Matrix
  • Organizes sales, utility and other similar bills for coding / distribution
  • Updates Beazer.com Site information on a weekly basis
  • Reviews, distributes or acts upon incoming departmental mail
  • Copies, collates, distributes and/or files documents
  • Assists with customer relations and New Home Counselors as necessary
  • Manage incoming calls, answer preliminary questions about a The UPS Store franchise opportunity and drive all prospects to on-line franchise application
  • Follow-up with applicants to confirm receipt of their franchise application and verify personal and financial information
Qualifications for sales admin
  • Excellent analytical skills and proficient use of MS Excel - large spreadsheets, pivot tables, macros, reporting
  • Microsoft Suite (Excel !!!)
  • Update information in database and generate reports
  • Route applications to appropriate department
  • Prepare and mail documents to qualified applicants and follow up to receive receipts
  • Assist with seminar registrations, email campaign management, and lead tracking
4

Sales Admin Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of sales admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales admin
  • Office organization (telephone, email, mail)
  • Internal tracking of Business Area budgets, updates sales figures and sales force performance
  • Develop together with PM and MA marketing materials for all brands
  • Implementation/execution of marketing activities (insertion, mailings, promotions)
  • Coordination concerning advertising agencies and graphic designers
  • Logistic organization of internal and external meetings and congresses
  • Internal traffic management for communications with clients, external companies, societies
  • Experience in the pharmaceutical industry is a big plus
  • Co-ordination of promotional material
  • Ordering and shipping of promotional materials to clients, sales force
Qualifications for sales admin
  • Disciplined, precise, well structured and accurate approach and delivery oriented
  • Two to three years' experience in Customer Service/Inside Sales/Order Admin
  • Bachelor’s degree (commerce/trade, technical preferred) with 3 or more years related experience
  • Post-graduate/ MBA additional certification, with 1-2 years industry exposure
  • Strong team work skills and able to work under pressure
  • Familiar with CRM & SAP system will be better
5

Sales Admin Job Description

Job Description Example
Our growing company is looking for a sales admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales admin
  • Notify the responsible person for Quality Assurance without delay of any quality issues that comes to their knowledge
  • Provides local support to implement planned marketing and sales programs (e.g., Coordinates with catering for local events, develops inventory flyers, dresses-up the community for grand openings, and coordinates internal sales contests)
  • Performs general sales administrative duties as needed including coding and processing of invoices and tracking sales and marketing budgets
  • Provides required information for the development of community/Division specific collateral, invitations and directional signage
  • Manages the signage program
  • May gather, organize and maintain visual assets in the media library (photography, virtual tours)
  • May participate in the Competitive Market Analysis (CMA) process by reviewing competitive market research, analyzing data and providing recommended value assessments
  • Coordinates the production of community collateral (floorplans, price sheets, feature sheets) as required
  • Manages orders and supplies of sales office supplies, flags, mats, signage and collateral
  • Assists with planning and execution of marketing promotions, events and grand openings as needed
Qualifications for sales admin
  • Demonstrates working knowledge of customer, market, sales force, sales process and resulting needs to represent the business with the development of automated sales tools
  • Provides user support of sales tools (including Salesforce.com) to sales teams
  • Works with stakeholders to define Salesforce.com requirements, configure application and set up reporting and dashboards
  • Monitors data quality and enforces data entry standards in tools/applications used by sales teams
  • Provides sales tool training support services
  • Pulls reports from a variety of tools and systems and organizes information in to usable action plan

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