Admin Services Coordinator Job Description
Admin services coordinator
provides general guidance on university policies pertaining to students; explain relevant policies and procedures and discuss possible options.
Admin Services Coordinator Duties & Responsibilities
To write an effective admin services coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included admin services coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Obtain and provide factual information requiring interpretation of University policies and procedures of both the assigned and related work areas
Develops policy and procedures for all conference planning and operations for approval by the Director of Student Housing & Residence Life, the VPSA, and other stakeholders, as appropriate
Works closely with Procurement and Safety & Risk Management to ensure that all conferences meet university regulations for activities on campus
Collaborates with program managers, coordinators, and directors on the development of policies and procedures
Responsible for monitoring and updating new office procedures and equipment needs
Provide guidance to CDD staff and other UI departments regarding trainee requirements and applicable policies and procedures
Monitor, analyze and implement changes in our parking software program known as AIMS to ensure best practices in permit sales and regulations
Obtaining and providing factual information requiring interpretation of the policies and procedures of both the assigned and related work areas
Coordinates the marketing and implementation of a comprehensive guest services and conference program at CSUB
Develops annual conference calendar and conference budget in consultation with the Associate Director and other University staff
Admin Services Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Admin Services Coordinator
Typically a job would require a certain level of education.
Employers hiring for the admin services coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business/Administration, Business, Real Estate, Faculty, Graduate, Medical, Marketing, Science, Communications
Skills for Admin Services Coordinator
Desired skills for admin services coordinator include:
University policies
Procedures and regulations
University of Iowa policies and procedures
Ability to use office support tools available on the desktop
Procedures
University policies and procedures
Regulations
Faculty HR policies and procedures in order to provide basic initial guidance
Ability to:
Administrative processes and associated operating requirements
Desired experience for admin services coordinator includes:
Serves as the primary campus contact for guest services and conferences held at CSUB and serves in the function of housing facilities services coordinator
Is proficient at developing effective relationships with prospects and clients
Provides for the effective marketing and selling of conference space, student housing, food service, and university facilities
Negotiates with internal and external groups for the scheduling and pricing of conferences consistent with an approved plan for availability and cost
Coordinates all aspects of conference operations, including setup, parking, staffing, volunteering, food service, day-to- day activities, supplies, security, set up, and clean up
Serves as the primary contact for all conference groups
Admin Services Coordinator Examples
1
Admin Services Coordinator Job Description
Job Description Example
Our company is growing rapidly and is looking for an admin services coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admin services coordinator
- Must be able to create change across all areas
- Responsible for execution of a world-class service experience and a sound and efficient operation
- Effectively resolves customer complaints to ensure a high level of quality and customer satisfaction
- Develops and executes an effective assessment program for continuous improvement and evaluation of the CSUB Guest Services and Conference program in coordination with the Assistant Director of Residence Life
- Reviews and reports on guest services and conference projections and results
- Provides for the timely and effective turnover of housing and meeting facilities for use in the Fall
- Supervises all conference staff, including interns and student assistants
- Ensures a safe environment for the facility users employees
- Generates and implements innovative ideas for conferences in order to achieve financial and programmatic objectives
- Represents the program through participation in campus meetings, recruitment, and special projects at CSUB and in the external community
Qualifications for admin services coordinator
- Serves as liaison and works with University Marketing and Communications and the media for the purpose of marketing and presentation of conferences
- Responds to all website, telephone and email queries received
- Develops and executes a comprehensive marketing plan as a part of the overall CSUB student recruitment and retention effort
- Develops a calendar of promotional activities, programs and communications to inform prospects and current residents about the advantages of on-campus living for personal development and academic success
- Works closely with the Assistant Director of Residence Life and the Assistant Director of Operations and Management, which includes an effective communication effort with prospective and current students for promoting campus housing
- Represents Housing, Student Affairs and CSUB at functions, conferences, and professional organizations related to the role
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Admin Services Coordinator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of admin services coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin services coordinator
- Serves as liaison with Palliative Care volunteers public and private agencies
- Develop or maintain accurate program materials
- Update and incorporate changes into internal and external documents
- Initiate purchase requests for supplies and equipment to USS
- Serve as the point person for faculty and students to submit receipts to USS
- Assist Departmental Administrator with reconciling accounts
- Provide assistance to the Director of Undergraduate Studies
- Make changes to departmental website and add events to departmental calendar, UI Master Calendar and Arts Iowa calendar
- Update departmental website using Drupal
- Answer and distribute emails from departmental mailbox
Qualifications for admin services coordinator
- Assist in planning events, both internally and externally
- Gather and provide information using available resources
- May compose copy/content aimed at general audiences for various mediums (print, web)
- Serve as the contact person for visitors to the main office
- Manage complex schedule and calendar for CDD Administrator, requiring discretion of calendar activities
- Oversee purchasing transactions as assigned and reconciles procurement card monthly
3
Admin Services Coordinator Job Description
Job Description Example
Our growing company is looking to fill the role of admin services coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin services coordinator
- Ensure compliance with all related policies and procedures
- Serve as a member of internal committees as directed, including Clinical Services Management Committee, Operations Council, Reunification Center Team, and Patient Grievance /Complaint Committee
- Assist Dr
- Ability to translate complex nuances to others and identify reference resources
- Provide reception for patient check-in and check-out processing
- Implements and manages Registration Only Conferences
- Monitors and maintains working knowledge of every conference coordinated by the Center for Conferences
- Prepares conference materials for each coordinator, while anticipating conference needs
- Coordinates, monitors, and prepares information for registration only conferences
- Assists Conference Coordinators with conference planning which includes marketing, logistical details, registration, analyzing data, and evaluating results
Qualifications for admin services coordinator
- Responsible for office
- Provides onsite support for all registrations and accompanies Conference Coordinators to most conferences to provide support and assistance as needed
- Coordinates student staff registration and delivery schedules
- Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs) Letters of Intent (LOI)
- Tracks and coordinates agreements (leases, listings, and sales), vouchers, presentations, and any other projects as requested
- Manages financially successful Volunteer Services food operations, including the Rooftop Café and refreshment carts, to include monitoring accounts/expenditures
4
Admin Services Coordinator Job Description
Job Description Example
Our company is looking for an admin services coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin services coordinator
- Manage complex schedules for Department Chair and high level administrators, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments and synthesizing multiple electronic calendar systems
- Assists with marketing materials and maintains websites for sales professional’s listings
- Coordinates with client and sales/client facing professionals to obtain owner approval for all marketing materials
- Creates standard listing and commission agreements
- Maintains internal and external databases such as Opportunities, LoopNet, Costar, The Well, Sales Force.com
- Coordinates the creation of press releases, client sponsored or sales/client facing professional’s events, social media feeds and obtains owner, Marketing Manager and Managing Director approvals for same as/when needed
- Fields incoming calls for sales/client facing professionals as needed for follow-up
- May arrange for travel using organization travel agent in accords to organization policies
- Working under general direction, provides administrative support to an office
- Provides general hospitality services and maintains client-ready reception area, conference rooms and other common areas
Qualifications for admin services coordinator
- RV resort office or hotel front desk experience, a plus
- Maintains vendor relationships with vendors that provide services and goods to the office
- Provides general administrative support to an office or group of sales professionals
- Maintain the equipment and workroom
- Three years-plus of prior experience in external communications, including written and oral communication internet and social media
- Serves as receptionist/first line of contact for Division of Interdisciplinary Programs (DIP)
5
Admin Services Coordinator Job Description
Job Description Example
Our company is hiring for an admin services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin services coordinator
- Schedules staff and faculty meetings, steering committee meetings, and others as needed
- Ensures the smooth daily operation of DIP by supervising student employees, volunteers, and/or interns as they engage in daily operations, implement program goals and organize program events
- Coordinates DIP representation at Admissions events, including You@UI, Hawkeye Visit Days, Open House, and other Admissions events
- Coordinates events such as the International Studies and Global Health Studies year-end poster session and reception, the spring International Studies Student Academic Advisory Board meeting, the year-end Writing Capstone reading, and Literary Coffee Talks with visiting writers
- Provides logistical support for the annual Magid Center Writer in Residence, including travel, accommodations, and event coordination
- Monitors course enrollments and coordinates all aspects of course promotion (production of promo materials, scheduling of promo efforts, ), and monitors course database for accuracy and completeness
- Manages inventory of program brochures, office supplies, , and initiates orders when needed
- Month 80% term position with the possibility for renewal
- Assist with the check-in and checkout of tenants
- May assist leaders to ensure they are providing necessary information for purchasing to Shared Services for processing
Qualifications for admin services coordinator
- Understanding of the necessity and value of accuracy and attention to detail and ability to process information with high levels of accuracy, as demonstrated at a working proficiency level
- Open, distribute, and process department mail
- Experience working with grant submissions
- Experience working with manuscript preparation, ability to use reference management software
- Manage registration, appointment and orientation processes for incoming trainees
- Assist in monitoring inventory control for all permits while working with the inventory control team during our peak transition periods to ensure staff have ample permits