Admin Manager Job Description

Admin Manager Job Description

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Admin manager provides communication to staff regarding policies and procedures, administrative changes, and changes in reimbursement regulatory or accreditation guidelines.

Admin Manager Duties & Responsibilities

To write an effective admin manager job description, begin by listing detailed duties, responsibilities and expectations. We have included admin manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Reviews daily work of associates
Keeping others informed by distributing information to branch as assigned by the senior branch management team
Assist with the consolidation and review of book to tax adjustment for the provision
Review Pro-forma and separately filed federal and state compliance
Initial review of apportionment for 300+ entities
Responsible for worldwide pre-tax and tax provision for all submissions inclusive of reconciliations to source systems and foreign 4Fpackages
Fund Tax – Ensure timely payment of Taxes and filing of Returns, Analyse and evaluate taxation issues and present a solution/ implementation plan
Audits – Handle Statutory and Regulatory Audits/ Inspection
Assist in preparation of Board/ Audit Committee packs and supporting material including presentations
Understanding and Interpretation of Regulatory changes impacting FTS

Admin Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admin Manager

List any licenses or certifications required by the position: BLS, PMP, HR, SHRM, ITIL, W4, ADM201, CPR, CISSP, SPHR

Education for Admin Manager

Typically a job would require a certain level of education.

Employers hiring for the admin manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Education, Management, Health Care Administration, Accounting, Finance, Business, Real Estate, Administration, Technical

Skills for Admin Manager

Desired skills for admin manager include:

Financial analysis
Budgets and operational analysis
Current reimbursement issues
Health care marketplace
Public health law
Related regulatory agency standards
Bank’s credit policies
Covenants testing and loan documentation
Procedures and guidelines
University policies and procedures

Desired experience for admin manager includes:

Understanding of film industry preferred
Must have multi-tasking skills
Must have excellent oral and written communication skills required
Master level proficiency in Excel, Outlook and Word required
Establishes and implement policies and procedures needed to achieve
A third level IT qualification with specific skills in the administration and management of Microsoft Access databases including experience in scripting queries in Microsoft Access

Admin Manager Examples

1

Admin Manager Job Description

Job Description Example
Our company is looking for an admin manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for admin manager
  • The Manager, Business Administration will primarily focus on overseeing the day-to-day management of the business administrative team supporting a diverse group of clients
  • This position will be held accountable for the effective business administrative support across various client group(s), reporting to the Director of Business Administration
  • In addition, this position will partner with Senior Management and other members of the Business Administration management team to collaborate on a regular basis in the overall management of the department
  • The position is responsible for maintaining efficiency, integrity and compliance in the areas of expense management, company policies, procedures, processes, procurement, and administrative business support at all levels
  • Occasional project management is a responsibility of this position
  • As part of these assignments, they will set up project meetings and agendas using effective meeting management skills, coordinate the resolution of issues and communicate to all appropriate parties
  • Collaboratively help team to identify and manage risk factors for the project
  • Delivering a professional service through inbound/outbound calls and written communications
  • Carrying out administrative tasks and placing investment deals to the live market
  • Adhering to regulatory requirements and ensuring client satisfaction is maximised
Qualifications for admin manager
  • Proficient understanding of contracts and conducting RFPs
  • Self-sufficient with Strong Customer Service/System Support
  • Knowledge and administration of commercial card programs, Visa, MasterCard or American Express Travel
  • Knowledge of different country laws governing commercial cards
  • Previous experience with Corporate Account Reconciliation system, Manage Your Card Account, Amex @Work, or GRAM preferred
  • Purchasing or Supply Chain, B2B background, a plus
2

Admin Manager Job Description

Job Description Example
Our innovative and growing company is hiring for an admin manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin manager
  • You will also in charge of administration of existing and input of new syndicated or bilateral loan transactions in various portfolios and systems
  • Weekly forecasting and period end accounting
  • Balance Sheet management and reconciliations
  • Preparing, checking and submitting invoices to all BAE Contracts, SMSCMC, Rolls Royce and other small contracts and dealing with any subsequent related invoice queries
  • Collation and reporting of non-financial information
  • Budgeting for Wincanton and the customer
  • Preparing the insurance declaration for the relevant contracts
  • Direct and key interface with customer staff at various levels
  • Administrative support to the General Manager & Contract Managers in preparing reports, presentation and ad-hoc requirements
  • Ensuring good compliance in relation to Wincanton processes and ensuring that the operations have good financial controls and budget management
Qualifications for admin manager
  • Excellent listening, verbal and written communication skills, a must
  • Highly collaborative and exhibits flexibility in a multi-tasked, fast paced environment
  • Able to manage multiple deadlines and to prioritize projects required
  • Ability to train on an individual and group basis respecting cultural differences of regional markets
  • Bachelor’s degree in business or relevant experience with at least 5 years relevant experience in sizeable corporation
  • Has experience leading projects on office renovation and event organizing
3

Admin Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for an admin manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin manager
  • 6 monthly Performance reviews for your direct reports
  • Management of the budget to actual costs on the open book contracts and full breakdown analysis via monthly review meetings with the customer
  • To manage and support each Administration function at each site
  • Managing projects under the HR, Office and Administration departments
  • Assisting in the definition of project scope and objectives, involving all relevant stakeholders and ensuring feasibility
  • Developing a project plan to monitor and track progress
  • Coordinating internal resources and third parties/vendors (as applicable) for the flawless execution of projects
  • Oversee staff and contract resource responsible for the front desk
  • Responsible for coordinating and reporting activities for assigned projects to management and facilitating communication among all parties involved in each project
  • Provide support and guidance to staff responding to requests for new charges and revision of existing charge codes
Qualifications for admin manager
  • Extensive experience with administrative and fiscal processes and the units/departments related to those processes
  • Detail oriented with the ability to manage multiple or competing priorities
  • Demonstrated ability to contribute as a team member to independently and use initiative
  • Experience with a wide range of software applications and the ability to learn new applications quickly
  • Able to communicate well through email
  • Degree in Business or a related discipline highly desirable but not required
4

Admin Manager Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of admin manager. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for admin manager
  • Prepare annual budgets and monitor actuals v/s budgeted costs
  • Ensures that work meets deadlines and standards of quality and accuracy
  • Is responsible for payroll management faculty and staff
  • Maintains effective working relationship with physicians and staff to maximize their compliance
  • Must be able to suggest methods and procedures to improve departmental operations
  • Must be familiar with UPP and University of Pittsburgh payroll policies and procedures
  • Obtain clinical privileges for faculty and allied health professionals at all area hospitals
  • Prepares and coordinates paperwork related to initial faculty recruitment, faculty and allied health professionals' credentialing and enrollment
  • Prepares offer letters for post-doctoral associate and health research staff
  • Provide general human resource services to the faculty and staff, FMLA, benefit information, policies and procedures related to discipline, performance improvement, job descriptions and performance evaluations
Qualifications for admin manager
  • Progressive leadership and / or management experience
  • Experience interfacing with senior level executives, customers, and vendors highly desirable
  • 8+ years progressive HR experience with a concentration in Vendor Management
  • Can be trusted to maintain confidential informationTraining & Development
  • BA/BS in finance, accounting or related field or MBA
  • Proven experience driving business performance
5

Admin Manager Job Description

Job Description Example
Our company is growing rapidly and is looking for an admin manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admin manager
  • Serves as liaison to other hospital departments to assist with process and work flow improvement
  • Will supervise project coordinator and clerical staff
  • Has overall accountability for the quality and timeliness of delivery of ISIT services across the BU such as desktop support, infrastructure, project management and wireless equipment by managing relationships with both internal and external partners, that supply those services
  • Provides oversight of the BU interests in the management of the enterprise and local infrastructures (CGINet, LAN, firewalls)
  • Is the BU’s single point of contact for IS-IT escalations
  • Is responsible to manage key relationships between OSS ISIT and the BU senior team
  • Provides the appropriate level of technical leadership in the development of an IS IT Strategy for BU
  • Is responsible to assist in managing the BU’s ISIT budgets and participating in the planning and budgeting processes, ensuring information and technology work plans are developed on time and consistent with strategic plans
  • Issues guidelines regarding all deskside requests (laptops, software, licenses, ) to ensure they respect CGI’s standards and policies and ensures processes are documented and adhered to in order to be compliant with all internal / external requirements
  • Approves non-standard deskside requests supervises and accountable for service cancellation following member departure (cell phones, pagers, SecurID token)
Qualifications for admin manager
  • Experience partnering with and leading and influencing multiple teams responsible for complex operations
  • Previous managerial and leadership experience of a broad spectrum of professional finance staff
  • Experience working for European/French Companies
  • An ability to work closely with others in a high-performing team
  • Ability to demonstrate integrity and customer focus at all times
  • An interest in the financial markets would be fantastic

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