Sales Administrative Assistant Job Description

Sales Administrative Assistant Job Description

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Sales administrative assistant provides administrative support such as answering telephone; coordinating itinerary and calendar, preparing various documents using Microsoft Office Suite;.

Sales Administrative Assistant Duties & Responsibilities

To write an effective sales administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included sales administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage project coordination including Word documents, Excel spreadsheets, Power Point, Video and webcast presentations for internal and external meetings
Heavy use of graphics in the creation of MS Powerpoint presentations
Supports the sales team with writing and maintaining business reviews and sales presentations creating/preparing PowerPoint presentations
Generates, runs and formats reports/spreadsheets in Excel
Prepare and process all accounting forms including check requests, purchase requisitions, initiative forms, invoice statements, and other related forms
Assist clients with questions pertaining to sales and marketing
Assist in issuing license agreements to client
Prepare, review and submit staff expense reports as a proxy on a monthly basis
Phone call management for the SVP, National Sales and VP, National Sales
Maintains support staff schedules and calendars

Sales Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Sales Administrative Assistant

List any licenses or certifications required by the position: RIAA, PMI, BEO

Education for Sales Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the sales administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Marketing, Business/Administration, Communication, Computer, Technical, Hospitality, Management

Skills for Sales Administrative Assistant

Desired skills for sales administrative assistant include:

Computer applications
Excel
Delphi
PowerPoint
Microsoft Word
Opera and Synergy
Microsoft Office
Word
Insurance sales submission requirements
Microsoft Office Suite

Desired experience for sales administrative assistant includes:

Professional administrative abilities with a minimum of 5 years directly supporting senior management positions
Experience working in an advertising sales environment strongly preferred
Must have an upbeat attitude and ability to work independently
Credit knowledge mandatory
Bilingual French/English - Cantonese/Mandarin an asset
Type and/or edit correspondences, answer telephone/email inquiries from field and customers, compile monthly reports, make travel arrangements, complete expense reports, track vacation/occasional absences, manage all aspects of office, coordinate meetings, run reports prepare/audit T&E reports

Sales Administrative Assistant Examples

1

Sales Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of sales administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for sales administrative assistant
  • Coordinates and assists in preparation of sales meetings, regional meetings, sales manager meetings, in collaboration with Events team as appropriate
  • Design spreadsheets and databases for reporting
  • Give or relay non-routine information to callers
  • In a Lead capacity, develops new concepts and techniques to improve effectiveness, handles and resolves extremely complex or unique assignments, often exercising independent judgment and initiative
  • Organizes and keeps information in shared sales network folders (group calendars, print and digital collateral assets, photos, and other information as needed
  • Preparation of written correspondence, e-mail, and expense reimbursement forms
  • Coordinates various activities, reports, and regional correspondences
  • Creates presentations and reports with information from the web portal and Sales Operations
  • Tracks regional budgets and keeps regional and national director informed on budget status
  • Answers telephone for basic inquiries or identifies and locates individual who can provide answers
Qualifications for sales administrative assistant
  • Works well individually with a team
  • Practical experience with Adobe software is a plus
  • Experience with AIMS is a plus
  • Occasional travel required to support meetings
  • Must be reliable, flexible and able to handle confidential information
  • Mathematical and problems solving skills
2

Sales Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a sales administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales administrative assistant
  • Performs all departmental support activities
  • Maintains departmental files including updates and changes to materials
  • Plans and coordinates internal and external meetings for the department serving as point of contact
  • Plans travel and assists with expense reporting and supplier invoice management
  • Provides general reports and presentation support
  • Maintains departmental files including making updates and changes to materials
  • Can prepare regularly scheduled reports
  • Investigates backorders, promotions
  • Assist in prepararation and distribution for client legal agreements, attachments, proposals, purchase orders and business correspondence as required
  • Process product or service cancellations
Qualifications for sales administrative assistant
  • Proficient in handling multiple phone line operations
  • Prepare site forms and site preparation for all clientele
  • Responsible for managing social room blocks
  • Prepares contracts, proposals, diagrams
  • Administrative support functions to include, but not be
  • High School diploma or equivalent, with a
3

Sales Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a sales administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for sales administrative assistant
  • Create and maintains customer order guides
  • Setup and maintain portal websites including pricing and item updates as needed
  • Manage tradeshow inventory, orders, and shipments
  • Input Customer pricing proposals and follow through to activation
  • Communicate on a daily basis with the Technical Account Manager to ensure exceptional customer service is being provided
  • Account maintenance including pricing alignment and address details
  • Provide FSS product pricing to other divisions for Corporate Accounts
  • Manage/coordinate multiple leadership/team calendars
  • Coordinate travel arrangements online and via phone and email
  • Plan meetings and coordinate projects
Qualifications for sales administrative assistant
  • Proficiency in MS Office products (Word, MS Excel and MS Outlook)
  • Engaged team player, focused on individual team goals and results
  • Individuals must have an ability to receive direction from multiple individuals while having a knowledge of prioritizing deadlines
  • College degree with major in hospitality, business, communications, marketing, public relations or other related field preferred
  • Sales Operations experience preferred
  • Must have excellent organization skills and the ability to organize thoughts and ideas
4

Sales Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is hiring for a sales administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for sales administrative assistant
  • At least two years of experience overseeing office administration responsibilities such as event planning, ordering office supplies, and office maintenance
  • Detail oriented and able to multi-task and manage multiple projects simultaneously
  • Ability to self-direct and work with minimal supervision
  • Able to work in a fast paced environment that contains a high degree of uncertainty and complex interactions
  • Associates or Bachelor Degree in Business Administration
  • Experience with Customer Relation Management (CRM) Systems such as Sales Force
  • Handles all correspondence, fax, memorandum of the office and organizes proper filing system for all incoming and outgoing paper work
  • Keeps the archives up to date and in order
  • Has an excellent knowledge of the rates and all the facilities of the Hotel
  • Answers telephones, takes notes, traces appointments of Director of Sales and Marketing, the Sales & Marketing Department
Qualifications for sales administrative assistant
  • Must have strong knowledge of Microsoft Office programs, especially Excel
  • Property Introduction
  • Flexible work schedule to occasionally include nights, weekends, and holidays (for events)
  • Candidates must have a good working knowledge of the Microsoft Suite
  • Support the sales function with accurate and timely quote generation and lead tracking
  • Sage50 Accounting experience preferred
5

Sales Administrative Assistant Job Description

Job Description Example
Our company is hiring for a sales administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales administrative assistant
  • Support sales team as an internal resource securing account data on account activity and maintenance for service contracts
  • Research, compile and proof department documents, maintain office supplies, process paperwork, receive visitors, read and route incoming mail, may perform budget tracking and reporting
  • Schedule appointments, answer phones, develop, generate and track reports
  • Maintain calendar updated with meeting requests, events, break and lunch coverage
  • Additional duties and responsibilities as assigned.Qualifications/Experience
  • Two plus years of administrative support experience in a sales environment
  • Must have hands on experience with maintaining office support, coordinating travel and generating reports
  • Excellent verbal and written communication skills, good research skills and attention to detail
  • Strong interpersonal skills and be able to support and prioritize workload effectively with demonstrated organizational skills
  • Handle assignments and responsible for the organization of travel plans (hotel, flight itineraries, ), expense reports, faxing, memo drafting and distribution, and scheduling meetings
Qualifications for sales administrative assistant
  • Experience scheduling travel arrangements (air, car and hotel)
  • Proficient utilizing Outlook or LotusNotes
  • Experience managing multiple electronic calendars and contacts simultaneously
  • Experience handling travel expense reporting
  • Experience using current internet and mobile phone technology
  • Superior attitude toward colleagues and the ability to maintain positive working relationships

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