Administrative Sales Assistant Job Description

Administrative Sales Assistant Job Description

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Administrative sales assistant provides administrative support for the SVP by managing calendar appointments and travel arrangements, preparing documents and presentations (using Microsoft office suite and internal web-based software products).

Administrative Sales Assistant Duties & Responsibilities

To write an effective administrative sales assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative sales assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepare correspondences via email and memos to ensure communications with Branch Managers and Agents
Retrieve and process all mail
Prepare all Expense Reports for the Area Vice President
Process all Expense Reports for the Branch Managers by obtaining the necessary signature and forwarding to Accounts Payable
Process all Surgeon Education Grant Requests for Sales Reps by obtaining the necessary signature and forwarding to Accounts Payable
Process all Instrument Request Forms for the Area Branches by obtaining the necessary signature and returning the document to the Branch
Coordinate and book all travel arrangements for the Area Vice President and others as needed including annual meetings
Organize and file all hard copies of documents and product information for future reference
Prepare the Monthly Sales Team Report on a monthly basis by collecting and collaborating information from Area Branches and Agencies
Prepare Monthly Percentage Growth Reports by collecting and collaborating information from Sales Operations

Administrative Sales Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Sales Assistant

List any licenses or certifications required by the position: RIAA, PMI, BEO

Education for Administrative Sales Assistant

Typically a job would require a certain level of education.

Employers hiring for the administrative sales assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Associates, Education, Marketing, Business/Administration, Communication, Computer, Technical, Hospitality, Management

Skills for Administrative Sales Assistant

Desired skills for administrative sales assistant include:

Financial industry
Database
Overall client business and services provided by the SAS
SAP and Factory Master
With the ability to learn other software programs as
Building structures and experience in coordinating and scheduling are essential
Data management and data quality techniques and processes
Excel
Microsoft Office
Microsoft Office Suite

Desired experience for administrative sales assistant includes:

Minimum of two years of related administrative experience
Solid knowledge of business operations and general administrative procedures
Demonstrated experience conducting business tasks in a structured and organized manner
Previous experience planning events for small and large groups
Ability to work effectively with multiple internal customers and manage priorities and projects in a fast-paced environment
Solid internet research skills and strong analytical ability, including gathering and summarizing data

Administrative Sales Assistant Examples

1

Administrative Sales Assistant Job Description

Job Description Example
Our company is hiring for an administrative sales assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative sales assistant
  • Proficiently and accurately prepare written correspondence including letters, proposals, contracts, reports, Schedule of Events, printed menus, and emails
  • Maintain an inventory of all standard department supplies and printed materials, including but not limited to group meeting planner kits, catering corporate and wedding packets, special menu cards, press kits, and travel industry promotional materials
  • Reviewing status of orders
  • Daily reservations / allocations
  • Handling shipping deadlines
  • Assisting with monthly closings
  • Working with Sales/Logistics to ensure delivery of orders
  • Processing Credit/Debit Notes with regards to special promotions, programs, price discounts, in a timely manner
  • Resolve order and inventory problems by investigating data and history
  • Assist General Sales Managers with client parties, scheduling, coordinating using approved vendors
Qualifications for administrative sales assistant
  • Positive attitude with flexibility and adapts quickly to change
  • A minimum of two (2) years Sales/Catering Administrator experience in four-star hotels or similar environment
  • Works on highly time sensitive projects and deadlines
  • Must be able to effectively communicate both verbally and written, with all level of
  • Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10
  • Previous administrative or applicable experience desired
2

Administrative Sales Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administrative sales assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative sales assistant
  • Follow up with customers on
  • Responsible for initiating the preparation of proposals and/or contracts to advise prospective customers primarily of the hotel guest rooms, but also meeting space and/or banquet date, space and rate availability
  • Responsible for initiating reservations for group attendees, preparing rooming lists, revising existing reservations, building group blocks in the PMS as needed
  • Assisting with purchasing duties
  • Handle all day-to-day requests from Technical Account Managers including samples, service issues, product sourcing, marketing materials
  • Work collaboratively with all departments to coordinate and manage corporate rollouts and customer specific projects with the Technical Account Managers
  • Coordinate NRO’s through on-time scheduling, order placement, and login set-up
  • Create, update, and publish Prep-N-Print package files
  • Customer Setup on Flex and Flex Test Programs
  • Liaison for pricing issues
Qualifications for administrative sales assistant
  • Collage education or equivalent experience
  • Must be able to communicate in English & Arabic both verbal and written
  • Must be able to work a flexible schedule, primarily weekdays during mornings and afternoons
  • Excellent interpersonal skill – written and verbal communication
  • Ability to be flexible and resiliency to work under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
  • A self-starter who is creative and can take initiative to achieve goals and tasks
3

Administrative Sales Assistant Job Description

Job Description Example
Our company is looking to fill the role of administrative sales assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative sales assistant
  • Utilize software, systems and research information to compile and generate reports, timelines
  • Schedules work load to meet deadlines of all managers
  • Types and distribute all correspondence, including booking notices, letters, contracts, for assigned managers
  • Ensure the timely and accurate completion of the Sales Transaction Report (STR)
  • Coordinate with all Sales personnel to ensure accurate tracking of commissions prior to submission for payment
  • Create new client file jackets and file in a secure location, with limited access, in accordance with the Records Management Policy
  • At least five years of experience as an Administrative Assistant, Office Manager, or Executive Assistance
  • At least five years of experience supporting sales & marketing teams
  • At least five years of experience scheduling and organizing meetings with different stakeholders, preparing travel arrangements and expense reports
  • At least one year of experience with legal contract administration
Qualifications for administrative sales assistant
  • At least two years administrative experience required
  • Experience supporting more than one executive administratively required
  • Working knowledge of hotel/resort preferred
  • A good understanding of Sales and Conference Planning procedures preferred
  • Experience with hospitality software preferred
  • Broadcast Sales, media buying or agency experience is a plus
4

Administrative Sales Assistant Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative sales assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative sales assistant
  • Participates to the promotional events and represents the Hotel when necessary
  • Participates to the Sales & Marketing meetings, takes notes, and prepares the minutes of the meeting
  • Prepares the attendance sheet
  • Handles the final typing and putting together the monthly report
  • Performs the related duties and special projects as assigned
  • Answer telephones and direct callers to appropriate person or voicemail
  • Maintain order guides, prices and master product files for selected customers
  • Consistently evaluate work and determine if further steps are needed to meet customer expectations
  • Performs daily new business activity
  • Maintains all account documentation for new account acceptance approval by appropriate committee
Qualifications for administrative sales assistant
  • Courteous phone etiquette
  • Willing to learn new tasks, coachable and a quick study
  • Experience in Service Administration, Customer Service or Customer Support a plus
  • 1 - 3 years' work experience, preferably in a Service Administration, Customer Service or Customer Support role
  • Must be technically savvy - you will be expected to work with Excel, Salesforce.com and Workday in this position
  • Minimum of three or more years of administrative experience
5

Administrative Sales Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative sales assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative sales assistant
  • Assist incoming trainees with travel plans (hotel, flight itineraries, and ground transportation)
  • Oversee transportation provides via frequent communication to ensure prompt and accurate pickup and transportation of trainees
  • Reports – Produce reports for weekly staff meetings
  • Manage and maintain the calendar and appointments for assigned executives, including conflicting demands and changes to schedules
  • Prepare meeting agendas, compile documents for meetings and prepare meeting minutes and follow up on action items
  • Act as a liaison between the executives and senior management team, acting with a high level of confidentiality
  • Receive and screen communications to the executives including in-person, telephone calls, and email messages, using independent judgment to determine prioritization, directing to appropriate subject matter expert as needed
  • Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
  • Arrange, organizes and coordinates meetings and/or special events for stakeholders as required
  • Provides ad hoc support to executive direct report and departmental staff
Qualifications for administrative sales assistant
  • Proficient utilizing Word, Excel, PowerPoint
  • Ability to shift and expand role as needed to ensure that business goals are met
  • Five or more years of administrative experience
  • Proficient with Concur, SAP or other business financial software
  • Experience scheduling international travel
  • Experience managing team SharePoint sites

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