Marketing Administrative Assistant Job Description

Marketing Administrative Assistant Job Description

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Marketing administrative assistant provides support in handling phone calls, managing calendar appointments, managing travel arrangements, managing scheduling and meeting plans, preparing documents and presentations (using Word, Excel, and PowerPoint and other web-based software products).

Marketing Administrative Assistant Duties & Responsibilities

To write an effective marketing administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included marketing administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Develop and produce Powerpoint presentations or Excel spreadsheets as requested by VP Global Marketing
Schedule and maintain calendar via outlook
Generating reports using Excel
Schedule and maintain calendar for VP, Global Marketing and Creative via Outlook
Create, update and maintain a catalog of marketing materials for prospective clients presentation materials for existing clients
Manage expense management for the Senior Managing Director and the team of consultants book travel for the team
Act as an administrative support resource for the Group VP of Marketing & Strategy
Assisting with technical issues and contact appropriate vendors as necessary (copiers, faxes, computers, phones, ENO Boards, laptops)
Ensuring all areas of the office are neat (waiting room, pantry, offices)
Recruiting, training, and supervising internship program

Marketing Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Marketing Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the marketing administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Business, Communications, Education, Associates, Business/Administration, Management, Communication, Administrative Assistant, English

Skills for Marketing Administrative Assistant

Desired skills for marketing administrative assistant include:

Excel
PowerPoint
Word
Publisher
Similar software
Skill in using computer software
MS Office product suite
Outlook
Excel and PowerPoint
Microsoft Office

Desired experience for marketing administrative assistant includes:

Must have ability to handle numerous tasks in an efficient and timely manner
Minimum of two years’ experience in an Administrative Assistant position
1 year of marketing, event planning, or similar experience preferred
Meeting preparation (ordering food, having coffee ready, preparing conference room)
Managing Office Task Binder (consists of staff administrative requests)
Website editing (add/remove content to our website as needed)

Marketing Administrative Assistant Examples

1

Marketing Administrative Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of marketing administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for marketing administrative assistant
  • Research and extract information and supporting data in preparation for meetings, work projects and reports
  • Interface and coordinate activities with clients, key management staff and general team members
  • Managing a high volume of phone calls, including screening calls, taking accurate messages and distributing in a timely manner
  • Coordinating and scheduling complex domestic and international travel arrangements
  • Preparing detailed itineraries
  • Maintaining and updating CRM (Backstop) system for the team
  • Coordinating with outside vendors to organize key client events such as annual investor days, portfolio manager speaking engagements and strategic firm initiatives
  • Preparing and processing timely travel and expense reports using the Concur Expense Application
  • Preparing content and background on prospective investors for Portfolio Managers and Senior Marketers
  • Assist with organizing artist appearances (keeping calendar for artists, make sure ALL details are being handled (flights, cars, hotels, timings of event, contacts, .)
Qualifications for marketing administrative assistant
  • At least 1 year of digital marketing experience
  • Successful candidate will possess a positive attitude, an eagerness to learn and a demonstrated ability
  • To thrive in a fast paced work environment while juggling multiple tasks and priorities
  • Must be able to multi-task and prioritize to ensure that all
  • Manage calendar of VP Global Marketing and ED Consumer Engagement, and schedule appointments and meetings
  • Facilitate communication through daily mail and e-mail analysis, management of incoming phone calls and logs, and other electronic communications
2

Marketing Administrative Assistant Job Description

Job Description Example
Our company is looking to fill the role of marketing administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for marketing administrative assistant
  • Provide assistance with scheduling meetings, calendar updates and other administrative duties
  • Arrange travel when needed
  • Provide assistance with various marketing projects
  • Coordinate payroll and update management of any concerns
  • Provide high-level, tailored administrative support to a Sr/Director Level Executives
  • Manage and maintain demanding schedules with little direction
  • Independently perform support functions including coordination of complex internal and external executive meetings/calls, preparing correspondence, hosting visitors, routing information requests, booking travel and organizing team meetings
  • Create and edit presentations, forms, documents and spreadsheets
  • Assist in tracking expense and purchase order workflow and ensure that they are prepared and submitted on a timely basis
  • Take ownership of your organization’s people and business priorities and needs across multiple offices around the globe
Qualifications for marketing administrative assistant
  • Discretion and ability to handle confidential matters a must
  • Ability to multi-task, understand priorities, and balance workload
  • Experience working as Executive Admin and with moderately large team, able to juggle, prioritize
  • 4+ years Administrative experience with minimum Associates Degree or higher preferred
  • Strong experience producing written communication
  • Managing deadlines to ensure projects are on-time
3

Marketing Administrative Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of marketing administrative assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for marketing administrative assistant
  • Assist with artist guest lists for concerts, showcases, and company events
  • Attend concerts/shows when senior staff is not available to ensure label and marketing partner needs are satisfied in a professional manner
  • Manage the travel expenses for the Vice Presidents
  • Manage departmental requisitions as needed for technology, office supplies
  • Provide administrative support to SVP, E!/Esquire Network Consumer Marketing and to SVP, E!/Esquire Event Marketing
  • Answer and screen calls
  • Organize, facilitate, and prioritize communication with SVPs and their direct reports
  • Liaise with other marketing, internal E!/Esquire and outside partner contacts/teams to execute assignments
  • Serve as information source of E! Marketing projects
  • Contribute to the day-to-day duties of Consumer and Event Marketing teams to assist in meeting the goals of the team
Qualifications for marketing administrative assistant
  • Travel arrangements (as needed)
  • Passionate about the Television/Television Business and Entertainment
  • Intermediate knowledge of Photoshop, InDesign or other graphic design software
  • Associates/Bachelors Degree or equivalent work experience
  • Two years experience in the entertainment or related industry
  • Extreme organization and detail orientation with strong work ethic and follow through
4

Marketing Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of marketing administrative assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for marketing administrative assistant
  • Schedules and coordinates agendas for various internal meetings, including niche meetings
  • Greets clients, answers telephone and effectively communicates messages
  • Maintains marketing contact lists and data
  • Schedules employee photo sessions
  • Provides photocopy, scanning and other document management services including proposals
  • Ensures that meeting rooms are prepared for marketing-led meetings
  • Handles the processing of marketing invoices and expenses
  • Oversees all ordering and organization of marketing items
  • Can provide marketing support and execution of initiatives within the Bethesda/DC Metro geography
  • Takes an active role in scheduling / attending Bethesda marketing meetings, working with office leaders and marketing manager to facilitate marketing plans and tactics, and executing on marketing items that arise within these meetings
Qualifications for marketing administrative assistant
  • Professional maturity, poise and integrity in all day-to-day interactions with other department employees, senior management, Networks and Corporate, numerous internal and external clients
  • Maintains confidentiality of privileged and sensitive information related to the company and personnel
  • An ability to work well with and manage a number of different personalities
  • A positive attitude, self-motivated, proactive and flexible
  • Excellent phone skills - pleasant, and helpful
  • Exercises professionalism, poise and tact in all verbal and written correspondence with internal and external customers
5

Marketing Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a marketing administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for marketing administrative assistant
  • Perform all on-boarding activities for new hires and contractors
  • Deactivate employees that leave the company
  • Maintain office supplies and orders new supplies, distribute mail and help with coffee machine maintenance
  • Provide back up support to Executive Assistant
  • Be liaison for Global executives and their administrative assistants when in town
  • Ability to help plan and execute large meetings
  • Responsible for reception and telephone duties for executive staff
  • Coordinate and schedule meeting and travel arrangements for up to 40 members of the Marketing Department
  • Schedules and maintains multiple calendars of appointments and meetings
  • Coordinate travel itineraries and process expenses
Qualifications for marketing administrative assistant
  • May assist in preparation and control of records, statistics, and reports regarding operations, personnel changes
  • Administering various programs, projects, and/or processes specific Marketing
  • Serving as the administrative liaison with others within and outside the company regarding administrative issues related to
  • Training and assisting other employees
  • High proficiency with Microsoft Office Suite products
  • Must be well-versed in new digital technologies

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