Administrative Assistant Marketing Job Description

Administrative Assistant Marketing Job Description

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Administrative assistant marketing provides strong support through Excel, Powerpoint, Word etc.

Administrative Assistant Marketing Duties & Responsibilities

To write an effective administrative assistant marketing job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative assistant marketing job description templates that you can modify and use.

Sample responsibilities for this position include:

Lunchtime switchboard duty one time a week as scheduled (rotating with all assistants)
Providing service for clients and guests as needed upon arrival (i.e., ordering/serving lunch, booking cars, dinner reservations)
AMEX Expense reporting
Preparing monthly/quarterly client letters
Handling a variety of personal tasks for Managers when needed
Keep CAC, Continucare and MetCare/HPG promotional materials tracked and ready by coordinating requirements with Director of Marketing & Community Relations and Marketing Services leader inventorying stock
Update on-going marketing reports by inputting current data
Act as a liaison between Product Managers and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments
Build and maintain relationships with the artists, management, creative departments, executives and other departments within the company
Act as a liaison between the SVP and a wide array of internal and external contacts including senior management, outside industry contacts, artists, artist managers, internal departments

Administrative Assistant Marketing Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Administrative Assistant Marketing

Typically a job would require a certain level of education.

Employers hiring for the administrative assistant marketing job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Business, Communications, Education, Associates, Business/Administration, Management, Communication, Administrative Assistant, English

Skills for Administrative Assistant Marketing

Desired skills for administrative assistant marketing include:

Excel
Social networks and DSPs
Mac and PC experience
Microsoft Office
Word
Outlook
PowerPoint
Salesforce
Very strong typing skills
Internet

Desired experience for administrative assistant marketing includes:

1+ year of Administrative / Marketing experience
This individual must be extremely organized and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys
Build and maintain relationships with the artists, management, creative departments, executives and other international territories within the company
Provide printing assistance to PCG regional offices as needed
Facilitate communication through daily mail analysis, re-distribution of facsimiles and other electronic communications
Facilitate communications between the Applied Marketing Team, Global Marketing, R&D, Packaging, GSR, Corporate Innovation, Creative, Customer Relations, Operations, Earth & Community Care

Administrative Assistant Marketing Examples

1

Administrative Assistant Marketing Job Description

Job Description Example
Our company is hiring for an administrative assistant marketing. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant marketing
  • Performs data entry for preparation of comprehensive and individual financial goal analysis reports, asset allocation, sector analysis reports
  • Schedule complex travel domestically and internationally
  • Prepare and submit expense report for VP, provide limited support on expenses to team
  • Coordinate room set up for meetings
  • Anticipate upcoming needs and workload of the VP and team such as scheduling, projects, room set up
  • Work with affiliates to manage shipments of products internationally
  • Update departmental email distribution lists, organizational chart and international affiliate lists
  • Screen incoming calls and relay detailed messages
  • Manage filing system for the office, help keep VP organized with daily folders and meeting reminders
  • Work with other assistants in the departments to preform administrative tasks such as ordering office supplies, filling out financial forms
Qualifications for administrative assistant marketing
  • Provides exemplary customer service and support
  • Integrity and a positive attitude
  • Assist in the coordination / compilation of materials and preparation of presentations including Strategy deck
  • Handle ad-hoc and personal projects as requested
  • Organize team outings and team celebrations as directed
  • Manage new hire set up, including intern sets up, computer and program set up, welcome breakfast, onboarding sessions
2

Administrative Assistant Marketing Job Description

Job Description Example
Our innovative and growing company is looking for an administrative assistant marketing. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant marketing
  • Supports and collaborates with other senior executive administrative assistants in planning and coordinating high profile company meetings and events the logistics associated with them
  • Supports the preparation of executive meeting materials, and/or assist with the planning of scheduled events
  • Review and assist in updating comprehensive daily itineraries for assigned artists that include all elements of daily promotional and tour activities
  • Assist Tour Marketing staff with artist travel arrangements for promotional events, including flights, cars, and hotels
  • Process invoices for costs associated with Tour Marketing (transportation/backline/glam/tickets, ) and ensure all marketing invoices are properly approved prior to AP submission
  • Reconcile company CMC Amex card and BTA accounts
  • Review artist promotional and tour accountings to calculate necessary backend payments
  • Assist staff in planning artist appearances and events – this includes building budgets, researching and booking venues, and engaging third party vendors
  • Maintain artist calendars and label touring schedule to assist finance with tracking of artist activity
  • Facilitate ticket solicitations to various departments including organizing and delivering tickets to staff and partners as necessary
Qualifications for administrative assistant marketing
  • Monitor and issue weekly and monthly reports for studio-controlled social media feeds
  • Manage marketing award submissions such as Promax
  • Coordinate BTS coverage of the studio’s pilots with vendors and network partners
  • Design of creative presentations (PowerPoint, Keynote, et al)
  • Maintenance of marketing files, information and creative assets databases
  • Assembly, upkeep, shipping and tracking of marketing materials and show information
3

Administrative Assistant Marketing Job Description

Job Description Example
Our growing company is looking to fill the role of administrative assistant marketing. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative assistant marketing
  • Maintain basic excel files on employee information and enters data into those files for analysis
  • Assists with budget tracking
  • Maintains firm marketing software subscriptions
  • Contributes to monthly internal newsletter to firm administrative support on marketing resources available
  • Assists with workflow monitoring utilizing project management software to ensure projects are on schedule
  • Arranges meetings, ensuring all participants are contacted, meeting rooms are prepared and services are provided
  • Prepares documents, including correspondence and presentations
  • Maintains department communications, best practices, policies and procedures
  • Coordinates several new hire procedures for department, including biographies, name tags, business cards and associate photos
  • Plans and executes internal events for the firm, including holiday parties, crawfish boil and other employee events
Qualifications for administrative assistant marketing
  • Excellent calendar management skills, including coordination of complex executive meetings and experience in organizing and booking complex frequent domestic and international travel
  • Strong knowledge of Google Apps
  • Flexibility with regard to job responsibilities
  • Strong basic computer skills and experience using Microsoft Office is required
  • Experience with Adobe Illustrator, Photoshop and InDesign (or other graphic software) a plus
  • 2-5 years marketing and administrative support experience
4

Administrative Assistant Marketing Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administrative assistant marketing. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative assistant marketing
  • Answers/ forwards client requests, complaints or questions in a courteous and timely manner
  • Compiles computer reports and special assignments
  • May compose and reply to correspondence based on organizational practice, policies, and procedures
  • Efficiently handle all inquiries in absence of Director and Managers
  • Assists and provides support to the Sales & Marketing Managers with contracts, proposals, letters, processing of booking recaps, definite contracts, deposits, rooming lists, and providing all necessary information to other departments
  • Participates in Sales meetings and takes Sales meeting minutes
  • Support Marketing team (reports, calls, files, facilities, knowing team members' schedules)
  • Assist with putting together Power Point deck for Marketing meetings
  • Assist with running webinars for Marketing & Strategy meetings
  • Order computers and maintain the printers, copiers, fax machines
Qualifications for administrative assistant marketing
  • Must be highly proficient in Microsoft Office Suite, particularly PowerPoint and Outlook
  • Ability to be self-motivating and to work independently
  • Strong skills in multi-tasking, prioritizing and organizing
  • Willingness to step outside of the box and provide assistance to any part of the team
  • Providing a variety of administrative, clerical and staff support services including
  • Assisting with budget preparation and commitment control
5

Administrative Assistant Marketing Job Description

Job Description Example
Our company is looking to fill the role of administrative assistant marketing. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative assistant marketing
  • Updates and maintains the marketing calendar, and maintains and updates marketing distribution lists
  • Orders and distributes materials with security protocol in place, and tracks delivery
  • Supports marketing coordinator as needed
  • Assists department with other miscellaneous administrative needs as required
  • Assist with set up and management of global customer meetings
  • Coordinate heavy travel arrangements (domestic and international) for Senior Director for 1-2 additional Directors
  • Manage Visa and passport process as needed for international travel
  • Coordinate staff meetings and external events including Team Meetings, Leadership Planning meetings, People Planning meetings, and Team/Community events
  • Prepare and handle confidential personnel information
  • Interface appropriately with many internal and external senior executives, including a broad spectrum of community stakeholders
Qualifications for administrative assistant marketing
  • Minimum of 8 years experience as administrative assistant supporting a team
  • Ideally will have experience working in marketing teams in an international and multi-cultural environment
  • Experience of organizing and prioritizing an international varied and very busy workload, preferably already in high level administrative support
  • Strong team player, sociable, autonomous, dynamic, results focus
  • Strong communication skills, strongly customer oriented
  • Focused and details oriented with the ability to see the bigger picture

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