HR Assistant Job Description

HR Assistant Job Description

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HR assistant provides HR staff and Distribution Center Management team with information, assistance, and guidelines needed to comply with company policies, procedures, federal and state employment laws, and E.E.O.C.

HR Assistant Duties & Responsibilities

To write an effective HR assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included HR assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Answer and/or refer employee questions about Payroll, Benefits, Work/Life, Employee Perks, PTO, Company Policies
Provide first line support for HR and low risk employee relations queries, including notetaking and conducting face to face meetings with employees
Prepare all employment-related letters for staff including role changes, annual salary increase , family-friendly changes, and leavers
Guardian of all HR policies and processes providing 1st line response to policy queries when required
Manage the end to end maternity and paternity process
Process monthly payroll changes in the iTrent and T&A system including query detection and resolution
Update and maintain our employee database and T&A system and ensuring data integrity throughout
Supporting on Annual HR processes including salary review, clothing allowance, LRP and Bonus
Update and maintain our employee database and personnel files
Working closely with our payroll team providing support to managers and employees for the iTrent Self Service system

HR Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Assistant

List any licenses or certifications required by the position: HR, PHR, SHRM, CPR, BLS, SPHR, CP, ACLS, BCLS, ENG1

Education for HR Assistant

Typically a job would require a certain level of education.

Employers hiring for the HR assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Education, Business, Associates, Management, Business/Administration, General Education, Graduate, Administration, Human Resources Management

Skills for HR Assistant

Desired skills for HR assistant include:

Company policies
Familiarity with distribution center positions
Procedures and practices
Basic employment law and HR / Payroll practices would be advantageous
Excel
PowerPoint
Word
Outlook
Microsoft Office
MS Office

Desired experience for HR assistant includes:

Provide support to HR and Recruitment through regular reporting
Provide comprehensive administration support to the HR Business Partners
Supporting the onboarding of our new employees
Complete ad hoc duties and projects as required
Represent HR Operations viewpoint on wider HR initiatives
Follow all HR processes and assist in ensuring compliance with these across the team

HR Assistant Examples

1

HR Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of HR assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR assistant
  • Implement equal opportunities monitoring form and record data
  • Take ownership for updating Organisation charts and ensure they are kept up to date
  • Ensure the HR system is maintained accurately and in a timely manner
  • Maintain up to date job descriptions
  • Raise purchase orders for supplier invoices using SAP system and track payments
  • Manage and administer the fleet of company cars liaising with the 3rd party supplier
  • Contribute towards the publication of the quarterly newsletter & maintaining & improving the HR intranet site and communications
  • Conduct exit interviews as required and collate feedback
  • Liaise with payroll, finance & IT teams to ensure accurate records are maintained, change of terms & new starters & leavers are processed accurately
  • When required, support the HR Administrator with all contract terms, HR correspondence, maintenance of personnel files & records in accordance with Data protection requirements
Qualifications for HR assistant
  • Additional activities as required
  • Manage and respond to all employee queries (including queries into the shared HR mailbox)
  • New Starters - prepare and issue offer packs including contracts, offer letters along with all associated paperwork to new starters
  • Employment Changes - prepare and issue all associated paperwork (inclusive of benefits) for all employment changes
  • Leavers - co-ordinate the leaver process, supporting line managers as required
  • Manage the staff pass list
2

HR Assistant Job Description

Job Description Example
Our company is hiring for a HR assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HR assistant
  • Update graduate recruitment tracker with key dates, feedback and actions
  • Challenge and influence Line Managers to make decisions on candidates and collate detailed objective feedback from interviews
  • Give prompt, thorough and constructive face-to-face/telephone feedback to unsuccessful candidates
  • Place job adverts on the internal intranet and in-store job ops and monitor progress, following up on CV’s and sending regrets where applicable
  • Consider the cost elements of junior level recruitment, demonstrating the importance of minimal costs at all stages of the process
  • Plan induction timetables & welcome meetings for all new starters
  • Inform the Systems & Training department of new starters and their requirements, ordering laptops, mobiles, company cars where necessary and keep accurate logs
  • In conjunction with the HR Specialist, participate in the facilitation of Hire to Exit iniatiatives, including on-boarding, leave management and off-boarding processes
  • Audit employee data and submit corrections as appropriate
  • Respond to routine inquiries from employees regarding basic HR items, PTO balances, special events, job postings
Qualifications for HR assistant
  • Submit employee data reports by assembling, preparing, and analyzing data
  • Provide secretarial support by entering, formatting, and printing information
  • Provide assistance to the HR Specialist and Manager in administration of the group health and retirement benefits
  • Post secondary education, preferably a Bachelor’s Degree in Business or Human Resources Management is required
  • Demonstrated initiative to work independently in a team environment is essential
  • Must be able to resolve non-routine problems, train staff, and provide guidance to all levels of PNNL staff, including administrators, managers and clients
3

HR Assistant Job Description

Job Description Example
Our growing company is looking for a HR assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR assistant
  • Manage the transfer and leaver administration process
  • Compose and distribute routine written correspondence from Human Resources
  • Ensure all criminal record checks are carried out fully and in a timely manner
  • Provide administration support for the performance management system
  • Liaise with payroll, process approval paperwork relating to salary adjustments
  • Provide administrative support and guidance for absence recording
  • Manage internal training course administration, liaising with both internal and external trainers and providing administrative support for external training queries (e.g IMC)
  • Provide HR administration support to the HR Business Partnering Team, L&D and recruitment teams
  • Manage year end processes in line with the company approach
  • Assisting with staff recruiting to include printing resumes, scanning recruiting documents into viRecruit, entering data, scheduling interviews, greeting candidates, preparing reports and assisting with job fairs
Qualifications for HR assistant
  • Strong understanding of Federal and State specific guidelines pertaining to leave of absences
  • Should be an effectual communicator verbally through writing skills
  • Preparing orientation packets and orientation schedules for new staff
  • Assisting the Secretarial Supervisor with communication and notifications to Attorneys and ARC Support regarding the daily ARC Support schedules
  • Assisting with Staff Appreciation Week, Food for the Bar, Service Awards and other programs/events
  • Assisting with the staff professional development program logistics to include tracking attendance, reserving conference rooms, other administrative tasks
4

HR Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of HR assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR assistant
  • Process the accurate completion of all contractual changes, including
  • Provide administrative support to the recruitment process by scheduling interviews for potential candidates, along with travel arrangements and reallocation of their expense
  • Recruiting duties including advertising, reviewing resumes, scheduling interviews, initial screening of candidates, and providing offer letters
  • Working with staffing agencies for temporary services
  • Managing employee records, ensuring documents are up-to-date
  • Assisting with the termination process
  • Schedule drug screening appointments and set up background checks
  • Pulling the background checks when they return and send it for manager approval
  • Getting necessary paper work done for candidates orientation
  • Explaining the time keeping system to new hires and ensuring that they are set up in the system
Qualifications for HR assistant
  • Min 1-3 years of relevant working experience, preferred in a HR department
  • Proficient in English and Dutch/French
  • College or university course work may substitute for the general clerical experience on a year-for-year basis but not for the specific requirements
  • Experience in HRA sphere will be a strong plus
  • Labour law knowledge
  • Intermediate English will be a plus
5

HR Assistant Job Description

Job Description Example
Our growing company is looking for a HR assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR assistant
  • Co-ordinate internal and external training using agreed suppliers
  • Ensure members of staff and their line managers are made aware of training arrangements in sufficient time
  • Issue Communications to track budget expenditure and monitor abortive costs
  • Reduce costs of external training / venues where appropriate
  • Assist in all aspects of the Company's payroll process and system (ADP WorkforceNow)
  • Inputs payroll records accurately for all new employees
  • Calculates and processes special checks, reviews, edits, and makes adjustments as needed
  • Maintains calendar indicating scheduled pay increases and dates when employees are to be added to benefit programs that require payroll deductions
  • Reviews and checks online time cards for accuracy and completeness
  • Computes and records payroll data as scheduled
Qualifications for HR assistant
  • Interest in progressing a career in HR studying towards CIPD
  • Proactively contribute to the development of appropriate HR policies and procedures
  • Excellent verbal and written English communication, with the ability to articulate messages clearly and concisely in an engaging style
  • Demonstrates professionalism at all times, absolute discretion and confidentiality
  • Motivated and proactive, with the ability to work alone or in collaboration with a team
  • Basic understanding and experience of current employment legislation

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