Administrative Director Job Description

Administrative Director Job Description

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Administrative director provides reporting and analysis, financial understanding and business perspective on a variety of financial and operational issues.

Administrative Director Duties & Responsibilities

To write an effective administrative director job description, begin by listing detailed duties, responsibilities and expectations. We have included administrative director job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepare detailed PowerPoint presentations with limited assistance
Maintaining the department's timesheets and other essential reports including department's vacation and time off requests to ensure ample coverage at all times
Acting as the Purchasing Assistant
Overseeing leasing related purchases and sales processes to ensure accuracy and timely deliveries of products and paperwork for prompt payment
Providing information to other departments, vendors and general customer base, including answering questions about departmental requisitions status and there by becoming the central point of contact for all requisitions and purchase order status follow ups
Acting as an integral part in setting up various marketing and promotional offers and help ensure prompt follow through via the key modes of communication including online website, catalog, telephone greeting and on all in-store communications
Helping to streamline the data storage/retrieval system and manage files as needed
Developing and testing new procedures whenever necessary following the Director's approval
Taking part in administrative meetings to assuring follow-through on action plans discussed
Taking initiative to effectively respond to requests and inquiries of an administrative nature

Administrative Director Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administrative Director

List any licenses or certifications required by the position: CPR, FEMA, BLS, ACLS, RN, GOLD, BCLS, PALS, ACHE, ASCP

Education for Administrative Director

Typically a job would require a certain level of education.

Employers hiring for the administrative director job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Health Care Administration, Management, Leadership, Education, Communications, Administration, Business, MBA, Communication

Skills for Administrative Director

Desired skills for administrative director include:

Health care marketplace
Financial analysis
Budgets
Operational analysis
Current reimbursement issues
Excel
PowerPoint
Budgeting
ACGME requirements and operations
Compliance and operational analysis

Desired experience for administrative director includes:

Supervising the department staff to help ensure prompt procedural maintenance
Assisting customers on the sales floor during peak sales periods, should the need arise
Assisting with special events planning
Support Admissions activities including recruitment and enrollment including the development and publication of recruiting and advertising materials
Oversee fourth year elective program
Prepare and manage the budget

Administrative Director Examples

1

Administrative Director Job Description

Job Description Example
Our growing company is looking to fill the role of administrative director. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administrative director
  • Supervise and manage office staff
  • Develop and manage scholarship and fund raising activities
  • Provide liaison with outside academic bodies including universities, licensing bodies
  • Support the program director by preparing for and participating in all high-level meetings and presentation
  • Provide support to alumni association and their activities
  • Lead special projects and plan events as assigned
  • Perform budget analysis and spreadsheet creation
  • Maintain office filing system and record retention
  • Complete Pre-Trip travel request and any Visa requirements, schedule travel and process Expense reports
  • Receive telephone calls/voicemails and respond to priority requests for information including customer contacts, recalls, and dealer inquiries
Qualifications for administrative director
  • In collaboration with the Medical Director of the Laboratory and Pathology, develops Quality Improvement plans
  • Monitor and report progress on QI Plan
  • Analyze results, develop corrective action, implement changes and measure results
  • Assures an environment that emphasizes high quality, error reduction and promotes a patient centered focus
  • Monitors and reviews Quality control, instruments maintenance and proficiency testing
  • May require some light accounting/budget review
2

Administrative Director Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrative director. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrative director
  • Supports and monitors all resident activities for the hospitals in the Division
  • Leading strategic planning and analysis for complex functions or programs with significant business, regulatory and/or technical challenges requiring subject matter expertise
  • Managing the administration and evaluation of functions or programs
  • Representing the program or function at the university level and/or to external constituencies
  • Developing and managing outreach strategy that includes relationship development, communications, and compliance
  • Overseeing or supervising staff in the development and implementation of all functions and/or programs
  • Creates an environment of shared decision-making
  • Develops, implements, and evaluates short and long term goals, objectives, policies, and procedures ensuring consistency with organizational goals
  • Leads and supports the directors in promoting clinical services, new programs, and engaging team members (including physicians) to enhance market share/expansion
  • Embodies and lead LEAN processes in support of safety and efficiency
Qualifications for administrative director
  • Proven ability to work effectively with Labor
  • Proven strong quantitative and IT systems skills
  • Previous experience and knowledge of nurse staffing and nursing workload IT systems
  • Manage emails, calendars, "to do's" and calls
  • Perform full diary management function managers (PM, Eng, Appro)
  • Establish routes and makes travel arrangements in accordance with policies
3

Administrative Director Job Description

Job Description Example
Our company is growing rapidly and is looking for an administrative director. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative director
  • Supports engagement of leaders and staff in hospital wide process improvement
  • Ensures nursing department goals coincide with the hospital strategic plan linking goals and objectives to outcomes
  • Oversees and supports talent development of the nursing leadership to ensure succession planning, mentorship, and coaching within the nursing departments
  • Reviews and analyzes statistical data to enhance productivity, efficiency, and customer satisfaction
  • Reviews and facilitates the approval process of departmental policies and procedures to assure compliance with regulatory bodies including both state and federal regulations
  • Responsible for personal and professional growth and expertise by remaining current with state and federal associations, professional trends, and participating in community activities
  • Maintains an effective organizational structure and ensures proper staffing with skilled and trained personnel
  • Recruit, train, supervise and ensure professional development of non-professional staff members (Administrative Directors, Administrative Managers, ) and acts as a resource for professional staff members
  • Develops clear managerial roles within the Division for those with direct reporting relationships to the incumbent
  • Evaluates and standardizes procedures and effectively troubleshoots and resolves issues as they arise
Qualifications for administrative director
  • Manage the performance review process (PGP) of employees
  • Perform various processes required for the function (new employees, leaving employees, computers & access LAOs, Glink, shopping card, POs, SAP / Activity Networks)
  • Prepare and corrects presentations and communications for directors with independent judgment and often with little instruction
  • Develop and implements internal procedures and systems, including training
  • Perform management of departmental memos and control documents
  • Perform the classification and documentation control department, including archiving
4

Administrative Director Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrative director. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrative director
  • Calendar management for Account Team
  • Calendar management for Club 158 (INCITE meeting room)
  • Assist Account Team in scheduling Business Partner creative reviews or strategy meetings that involve the Director, Vice President Brand Communications & Insights, and Chief Marketing Officer
  • Open all job folders on the server
  • Meeting setup and planning
  • Register visitors
  • Travel Planning – booking of trips and expenses processing, coordination with other travelers
  • Maintain department email distribution lists and directories
  • Onboarding of new employees and contractors, including desk location, accesses, equipment order
  • Initiate employee moves and personnel changes
Qualifications for administrative director
  • Possession of a graduate degree in business or public administration, or related field
  • Prepare managers expense accounts and monitors
  • Deal with the management of holidays and time sheets of employees of departments
  • Perform bookings of rooms and projectors of his department
  • Replace other workers in their absence
  • Assume any other relevant tasks related to its functions
5

Administrative Director Job Description

Job Description Example
Our growing company is hiring for an administrative director. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administrative director
  • Coordinate group outings and large meetings
  • Org chart updates
  • Assist in the purchasing process of stock photography
  • Manage distribution of Job/ Project Folders to creative teams and oversee the annual archive of all Project Folders
  • Quality of practice
  • Education and professional practice evaluation
  • Collegiality and collaboration
  • Ethics, research, and advocacy
  • Resource utilization, business skills, finance, and project management
  • People management and human resources
Qualifications for administrative director
  • 5 to 10 years of administrative experience, including 5 years in management administration
  • Knowledge of CTS software a great asset
  • Knowledge of office software and financial management tools (eg
  • Teamwork, collaboration and demonstrated initiative
  • Processing of confidential documents or information shown
  • Current California license for Registered Nurse

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