Postal Clerk Job Description

Postal Clerk Job Description

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Postal clerk provides postal service related functions, including cashiering, phone and e-mail communication, resolving customer printing and postal issues, and referring customers to campus resources.

Postal Clerk Duties & Responsibilities

To write an effective postal clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included postal clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Receives mail, intramural, student, 1st Class, flats, magazines to sort and route to appropriate departments and offsite locations
Advises patrons about most types of Postal Regulations
Intramural mail requires knowledge of departments, names of persons, good retention and recall
Segregate material received and makes preparations to deliver materials to the ultimate consignee in the various university departments
Forward student mail and packages
Maintain and print student assignment box labels and assist students with problems concerning delivery of mail
Answer telephones and provide general postal information
Provide backup support, sell stamps, and mail parcels at the retail stamp window
Supervise and participate in the receipt, sorting, and delivery of incoming mail and packages
Oversee the assignment of mail boxes, and rent mail boxes to eligible students

Postal Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Postal Clerk

Typically a job would require a certain level of education.

Employers hiring for the postal clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Associates, Military, The College, Communication, Leadership, Economic Development, Associate Degrees, Leadership Development, General Education

Skills for Postal Clerk

Desired skills for postal clerk include:

Math
Measures
Postal regulations
Weights
Access
Excel
Microsoft Suite Word
Power Point
Campus departments and building locations
Departments

Desired experience for postal clerk includes:

Provide customer service to include responding to customer inquiries, postage sales, and assisting students with problems concerning delivery of mail
Accountable for cash drawer
Pick and deliver mail on assigned routes, operate mail delivery motor vehicle
Prepare daily postage reports, and compile and submit occasional productivity reports
Ability to be trained and qualified in accordance with DOD Postal Manual – 4525.6M, dated 15 August 2002, before entering into postal duties
Minimum one year experience in mail services, copy room, or related work

Postal Clerk Examples

1

Postal Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for a postal clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for postal clerk
  • May operate postage machines and assist in processing outbound mail
  • Open and close service window and maintain cash and stamp stock
  • Supervise the metering of outgoing mail
  • Prepare daily, monthly and yearly reports
  • Processes outgoing mail using mail processing equipment
  • Records and signs for all incoming packages and makes searches to determine proper receiving offices
  • Serves at the Postal Window upon completion of at least 1 year of training
  • Accountable for cash, stamps, and preparing Audit Reports, close out procedure, registered mail to Bank and GMF accounting department
  • May schedule special pickups or deliveries, transfer of Patient mail
  • Backup campus mail drivers and other material handlers during spot driver shortages
Qualifications for postal clerk
  • Rarely (less than 1 hour) is lifting and/or carrying is required for item between 26-75 lbs
  • Valid driver's license and good driving record along with auto insurance
  • Prefer experience in military postal service or at US Post Office
  • You must have a Chauffeur Licenses for this position
  • Must have no lifting restrictions
  • Use Windowbook Dat.mail to write and upload postal statements for mailings
2

Postal Clerk Job Description

Job Description Example
Our growing company is hiring for a postal clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for postal clerk
  • Responsible for cleanliness of delivery vehicles scheduling general maintenance and drop off/pick-up of vehicles at UM Department of Transportation
  • Sort and distribute incoming U.S. mail for residents and guests
  • Record and track packages and priority mail
  • Provide assistance to guests with package/mail pick up
  • Keep the post office clean and organized
  • Assist Resort Manager with resident inquiries in a timely, professional manner, demonstrating the ability to solve problems and address conflict in a positive manner, exhibiting patience and concern
  • Work closely with management and the office staff in developing an integral team at the property site
  • Maintain open communication with Resort Manager
  • Locates proper addresses and makes corrections for misdirected mail
  • Sells postage stamps and money orders
Qualifications for postal clerk
  • Verify permit accounts using PostalOne, making phone calls and utilizing the USPS website
  • Retrieve mailing statements from Postal One from the previous day's mailings
  • Coordinate movement of finished mail products to our 3rd party postal logistics partners
  • Regular exposure to manufacturing environment with unpleasant or hazardous conditions including, but not limited to, dust, dirt, high noise levels, chemicals, more than 50% of work time
  • Requires frequent bending, standing and walking throughout duration of shift
  • Occasionally required to lift and carry up to 50 lbs
3

Postal Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of postal clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for postal clerk
  • Assist Full time Staff as needed
  • Receive interoffice mail from all campuses and distributes it once per day to Gainesville campus offices
  • Receive US Mail from Gainesville campus offices and prepares it for delivery to the Dahlonega campus for processing
  • Check in material from commercial shippers and ensures that shipments are correct
  • Assist in segregating distressed materials that require shipment back to the shipper for various reasons including wrong shipments, double shipments, damaged shipments, or other reasons
  • Assist as needed with pick-up and delivery of surplus material items, provide backup coverage for the Oconee courier as needed, and perform other job related duties as assigned
  • Ability to perform essential functions with or without reasonable accommodations
  • Ability to keep records and track inventory
  • Ability to assist Principal Postal Clerk with stocking of inventory by reviewing reports for accuracy
  • Ability to daily Distribute and collect outgoing and on-campus mail in a timely professional fashion
Qualifications for postal clerk
  • Working knowledge of direct mail procedures and U.S. Postal Service regulations
  • Requires a high school/vocational school education or equivalent
  • Must have effective client service skills
  • May be required to stand for long periods
  • Prior post office experience strongly preferred
  • May be required to work staggered hours
4

Postal Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of postal clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for postal clerk
  • Ability to daily Assist in the unloading of incoming shipments from trucks
  • Ability to daily Assist in delivering all necessary products to the campus community as required
  • Perform related duties as assigned to support the mission of the University
  • Pick up, receive, sort and distribute mall and packages for all University constituents
  • Provide postal service related functions, including cashiering, phone and e-mail communication, resolving customer printing and postal issues, and referring customers to campus resources
  • Ensure Postal operations comply with departmental policies and USPS regulations
  • Provide printing and postal information in response to inquiries and refer customers to upper management
  • Perform data entry functions utilizing university, departmental and accounting systems
  • Inventory supplies and generate restocking requests
  • Serve as key holder and perform accounting duties
Qualifications for postal clerk
  • Ability to drive a college vehicle – must have a valid Georgia driver’s license
  • Must maintain certification and ability to drive a 10k forklift
  • Must speak, write and understand English language
  • Must maintain a police background check from Country of Origin
  • Two years of experience in a customer service focused position such as Cashier, Front Desk, or similar
  • 2-3 years of experience in high volume Customer Service
5

Postal Clerk Job Description

Job Description Example
Our innovative and growing company is looking for a postal clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for postal clerk
  • Be able to learn how to prep machines
  • Must be able to read and understand the weekly schedule
  • Must be willing to be cross-trained and move to other areas when needed
  • Assure that the weekly and daily schedule is completed
  • Assure that work practices are in the guidelines of OSHA standards
  • Assure that all products are assembled to the highest standard of quality
  • Schedule vacation so that department remains functional
  • Able to lift up to 40lbs, stand for long periods of time, repeatedly bend and stoop, lift arms over head
  • Every employee of Pinnacle regardless of job or role has a responsibility to security and processing integrity
Qualifications for postal clerk
  • Enter inventory items such as skid count, box count, and piece count into MIS
  • Pull orders and prepare paper work from Print Copy Mail and Fulfillment for delivery to customers
  • Deliver completed projects to US Post Offices
  • Operate Forklift and retain forklift license
  • Perform material handling activities such as carton and skid moving, re-boxing damaged parcels, taping parcels, skid wrapping skids
  • Deliver outstanding customer service and utilize effective communication skills to understand and meet customer’s needs in a professional manner

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