Office Services Clerk Job Description

Office Services Clerk Job Description

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Office services clerk provides day-to-day maintenance and support for Microsoft Office 2016, including Outlook e-mail, as well as Lotus Notes Domino databases/applications.

Office Services Clerk Duties & Responsibilities

To write an effective office services clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included office services clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Run errands as required
Update employee phone lists
Opens and identifies mail that is not addressed to a specific department or person
Assist employees on correct use of Postal forms
Hand fold documents not able to run through equipment
Ensures that pick-ups, deliveries, and daily tasks are completed in a timely and accurate manner
Communicates to Mail Center Driver when special tasks are required
Able to work in all areas in the Mail Center and Shipping operations as necessary
Works in both Mail and Shipping Departments - doing various tasks as needed
Position requires ability to retain information

Office Services Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Services Clerk

List any licenses or certifications required by the position: BLS

Education for Office Services Clerk

Typically a job would require a certain level of education.

Employers hiring for the office services clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in General Education, Education, Associates, Department of Education, Communication, Technical, Science, Graphic Communications, Administration

Skills for Office Services Clerk

Desired skills for office services clerk include:

Mail delivery and sorting
Microsoft Office Suite
Operating a copier
Access and Lotus notes databases
Computer and office experience
Experience with MicroSoft Office software programs
Folding machine
General office/administrative functions and mail processing
How to operate standard office equipment
Mechanical letter opener

Desired experience for office services clerk includes:

Experience with timekeeping (posting and validating time for employees
Ability to establish and maintain effective working relationships with supervisors, all co-workers, guests/customers
Must have excellent attention to detail and the ability to multi-task
Required regular lifting up to 50 pounds
We prefer at least one year of applicable experience
One year working with computers and data entry is required the ability to type 40 wpm

Office Services Clerk Examples

1

Office Services Clerk Job Description

Job Description Example
Our company is looking for an office services clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services clerk
  • Actively assists in the process of Corporate Office hourly positions (includes temporary and flex force employees) to include tracking all eligible, interested candidates and coordinating interview schedules for the candidates, HR personnel and hiring managers while ensuring confidentiality at all times. 
  • Maintains personnel files for non-corporate salaried staff and corporate office hourly staff
  • Audits, verifies accuracy, resolves any discrepancies, and recommends payment of routine third-party invoices (temp agencies, etc). 
  • Provides other clerical duties as assigned. 
  • Office Clerks must have good customer service skills and be able to answer phones
  • Must have some computer skills and the ability to learn software required for the job
  • Office Clerks will be responsible for keeping the offices clean and presentable for customers
  • Office Clerks should be knowledgeable about the marinas and surrounding areas
  • Going to Post Office twice a day to pick up mail and deliver packages and boxes to the appropriate departments
  • Oversight and management of our postage machine and certified mail process
Qualifications for office services clerk
  • Must be able to sit at desk for long periods
  • May occasionally require walking, bending, or stretching
  • Assisting with immigration mail (Daily)
  • Assisting with large copying projects for various departments
  • Helping the Marketing team with large shipments
  • Multiple bank visits per week
2

Office Services Clerk Job Description

Job Description Example
Our company is looking to fill the role of office services clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office services clerk
  • Setting up and breaking down in office events, lunches & celebrations
  • Stocking kitchens, supply room, printers and copiers
  • Assisting with fax machine troubleshooting
  • Covering for reception desk, as needed
  • Takes inventory of kitchen and coffee stations, conveys any purchases as necessary to manager, and restocks in a timely and efficient manner
  • Cleans and stocks bathrooms twice a day
  • Able to work in all areas in the Storeroom/Mailroom and Shipping operations as necessary
  • Greet and directs all incoming visitors
  • Input and update data into spreadsheets and databases as required
  • Monitor bed tracking system initiates contact with assigned staff to resolve issues regarding discharges, transfers, and new admissions to inpatient units
Qualifications for office services clerk
  • Ability to lift, push, pull or otherwise maneuver up to 75 lbs
  • Experience using Microsoft Office Programs (Word, PowerPoint, Excel)
  • Experience using various models of copy machines, scanners, fax machines, postage machines
  • Previous office or customer service experience preferred
  • Experience using DockMaster, Acctivate, ABI, Microsoft programs preferred
  • High School graduate or equivalent plus six (6) college credits in computer science or equivalent
3

Office Services Clerk Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office services clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services clerk
  • Produce departmental correspondence and memos
  • Monitor all seasonal employees to ensure compliance of attendance, grooming standards
  • Responsible for stockroom duties including ordering, maintaining and issuing supplies in accordance with prescribed procedures and maintaining record of inventory and incoming packages
  • Assist with Guest Services - cleaning and staging work areas including work stations, offices, conference rooms
  • Perform other tasks as assigned, Cover for reception at two locations
  • Take direction from site Team Leader or site manager
  • Receptionist / Secretary duties including answering multi-line phones, transferring calls, greeting visitors, and other duties as required
  • Completes daily courier runs to post office
  • Report to different Metro DC locations as needed
  • CD creation/CD Burn
Qualifications for office services clerk
  • Two (2) years equivalent work experience operating various reproduction machines which demonstrates the ability to perform the duties assigned under this position
  • Have a good working knowledge of the Microsoft suite of software (Excel, Word, PowerPoint)
  • Requires the lifting and delivering of packages up to 50 lbs
  • Must be able to work a variety of shifts including days, nights, weekends and holidays
  • Must be Self-Motivated, detail-oriented, the ability to work well with others and work in a very fast paced environment!
  • One year of park experience preferred
4

Office Services Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of office services clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office services clerk
  • Take inventory of supplies
  • Help resolve customer concerns/issues
  • Daily trip to the post office to pick-up and\or deliver mail on behalf of the property and guests
  • Sort and deliver mail and packages to appropriate departments and personnel
  • Pick-up Lost & Found packages to be mailed back to guests and deliver them to the post office
  • Make daily trip to deliver and pick-up mail from Corporate
  • Any other pick-up or delivery that is required for any department within the property or the company
  • Sign making for internal departments as requested
  • Maintains shred bins
  • Sells US postage stamps
Qualifications for office services clerk
  • Ability to use a pallet jack
  • Must be able to supervise and enforce dress code
  • Must be punctual and have flexibility to work additional hours from time-to-time in excess of the Standard hours
  • Be able to handle multiple tasks in a fast-paced, frequent interruptions, high volume office environment
  • Must be professional, energetic, self-motivated, able to motivate others, and have a positive attitude
  • Strong work ethic with the ability to work well under pressure
5

Office Services Clerk Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office services clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office services clerk
  • Seek opportunities to welcome, engage, serve and thank customers
  • Receive and distribute outgoing mail and parcels by weighing, printing postage tapes, affixing postage
  • Oversee and participate in volume mailing orders such as invoices or newsletters, folding items and inserting into envelopes, or operating automated equipment
  • Collate and finish print jobs including laminating, padding, cutting, stapling/saddle stitching, button making, folding
  • Assist the IT, Payroll and Accounts Payable Departments by printing buyer’s and warehouse reports
  • Provide reception coverage and relief
  • Manage the mail room when required and order supplies
  • Receive and distribute local mail, courier and overnight (UPS, FedEx) packages
  • Make service calls for general maintenance and repairs
  • Make sure office vehicles are clean and in good running condition
Qualifications for office services clerk
  • General computer, printer/copier, fax machine knowledge
  • May involve periods of standing, such as operating at a copier/fax/scanner and frequent walking between two floors
  • Special license, certificate, specific education o​neously
  • Math Test (scheduled during the interview process)
  • Ability to work independently and interact with internal and external customers and vendors
  • Team Work – Works well with other associates

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