Office Clerk Job Description

Office Clerk Job Description

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173 votes for Office Clerk
Office clerk provides other general office or clerical support, as directed, utilizing MS Office Suite, including Outlook, such as file, photocopy, fax, process documents, prepare mass mailings, schedule appointments, maintain logs, etc.

Office Clerk Duties & Responsibilities

To write an effective office clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included office clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Scanning files
Sorting high volumes of records
Developing efficient, accurate organizational systems for office paperwork
Filing, creating labels, folders, binders, retrieving files
Photocopying, faxing, scanning
Accounts payable data entry and support
Administrative support as part of a small team of professionals
Filing, copying, and faxing
Various front desk duties
Other administrative / clerical support as needed

Office Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Clerk

List any licenses or certifications required by the position: BLS, APHIS, DMV, CPR

Education for Office Clerk

Typically a job would require a certain level of education.

Employers hiring for the office clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Technical, Associates, General Education, Business, Graduate, Accounting, High School Education, Supervision, Department of Education

Skills for Office Clerk

Desired skills for office clerk include:

Carrent
GAR
ASAP
Accounting and receivables
Medical terminology
General office equipment
Receptionist and registration responsibilities
Surgery scheduling
MS Office
Fax

Desired experience for office clerk includes:

Maintain, create, and manipulate Excel spreadsheets
File, copy, and scan necessary documents
Follow up calls to employees
Printing, collating and binding of tax returns
Front desk coverage during the Receptionist's lunch break to answer the telephones
Handling packages to Federal Express and post office

Office Clerk Examples

1

Office Clerk Job Description

Job Description Example
Our innovative and growing company is looking for an office clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office clerk
  • Collecting trash on the patio and tennis courts
  • Monitoring the DFC parking lot during ball games/special events
  • Light office cleaning to include collecting trash, vacuuming, and dusting fitness equipment
  • Committing to work at least one week night and one weekend shift a week
  • Attend to customer requests for Invoices, POD’s, Statements
  • Switchboard Relief
  • Faxing and photocopying of documentation
  • Preparing of daily banking
  • Manage department files according to department procedures
  • Support the IP department by arranging travel and preparing expense reports for department members
Qualifications for office clerk
  • Ability to demonstrate Computer Skills Basic knowledge of PC (keyboard functions, mouse)
  • Demonstrated excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and vendors with a positive attitude
  • Obtain patent and journal references
  • Perform administrative duties for department
  • Scan paper laboratory notebooks according to IP department and R&D department procedures
  • 3-5 years of experience as a professional secretary
2

Office Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of office clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office clerk
  • Data entry in the computer
  • Tracking open orders
  • Contacting multiple vendors and customers
  • Inputs orders and produces production reports
  • Prepares paperwork associated with customers’ orders
  • Communicates with customers in regards to order schedules, shipping schedules, order completions and complaints
  • Prepares and processes invoices for purchases and completed work
  • Organizes freight for customers’ orders
  • Obtains and processes customers’ requests for credit
  • Maintains records and files, processes mail and answers phones
Qualifications for office clerk
  • Ability to follow oral and written technical instructions
  • Microsoft Office and Excel proficiency
  • Deadline conscientious
  • Preferred 1 to 2 years of general office administration experience
  • Minimum 3 years general office administration experience
  • Sorting and distributing mail files received from the mailroom
3

Office Clerk Job Description

Job Description Example
Our growing company is hiring for an office clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office clerk
  • Process and maintain purchase orders
  • Process payroll for piece-rate workers
  • Help process A/R and A/P
  • Handle duties as assigned by manager
  • Accounting assistant
  • Billing resolution
  • Create and maintain daily/weekly/monthly reporting
  • Field all inbound operations center emails
  • Field all inbound call center calls
  • Process all orders for pick up requests
Qualifications for office clerk
  • Coordinate calendar appointments and presentations of Representatives
  • Perform light typing of correspondence, memoranda, forms, reports, and charts and proofread to ensure accuracy
  • High School Diploma, some college a plus
  • Must have minimum of 4 years related experience in a corporate environment or equivalent education beyond high school
  • SAP or similar software experience is a plus
  • Must have prior experience using Outlook, Word and Excel
4

Office Clerk Job Description

Job Description Example
Our company is looking for an office clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office clerk
  • Prepares reports involving tabulations or posted data and simple arithmetical calculations
  • Makes simple postings to various departmental records including collateralization screens and data input to Silverlake Computer system
  • Ability to properly speak, read and write English and Spanish is required
  • Processing vendor invoices & reconciling payments
  • Submit Weekly Reporting of CRV to the State of CA via Cal Recycle website
  • Submit invoices to Customers
  • Posting payments and monitoring customer accounts
  • Light cleaning of PPE
  • Other assigned duties and office support as needed
  • Verify written information against existing records and make basic mathematical calculations
Qualifications for office clerk
  • Preparing death certificates and prayer cards
  • Accurately recording and delivering first call information
  • Operating a telephone system and handling a large call volume
  • Acting as a Notary Public
  • Receiving and/or processing payments
  • Knowledge of loan documents is a plus
5

Office Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for an office clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office clerk
  • Faxing, Filing, and copying
  • Assorted clerical and administrative duties as needed
  • Making travel arrangements for but not limited to out of town employees traveling to Stafford and others
  • Making, organizing and upkeep of employee files
  • Filing and reconciling receipts
  • Tracking Education Center Costs
  • Working with various vendors ordering class materials and possibly picking up said materials
  • Ordering lunch for employees attending class
  • Light housekeeping such as sweeping and re-organizing
  • Provides clerical support to Fulfillment Center management team in the form of data entry, answering phones, running reports, distributing mail, etc
Qualifications for office clerk
  • Servant Leader attitude
  • Must have recent experience with Quickbooks and general bookkeeping/accounting experience
  • Preferred candidate will have some experience with and/or interest in mechanical things or industrial parts so that they will learn about products more readily over time and thereby increase ability to serve customers and solve problems
  • Comfortable working in both an office and warehouse setting
  • Must be professional in both manner and appearance
  • Must have some previous office experience

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