Office Services Coordinator Job Description

Office Services Coordinator Job Description

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Office services coordinator provides media/audio visual technical set up for the office in collaboration with corporate Information Technology team and office services coordinator; and.

Office Services Coordinator Duties & Responsibilities

To write an effective office services coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included office services coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepares presentations, including charts, graphs, Excel and PowerPoint
Please note the hours of this position are 11 AM -7 PM daily
Create shopping carts for quotes/invoices in SRM
Make sure office space is setup per the client’s needs/requests (furniture, phone, internet)
Manage preventative maintenance programs for all NYC buildings, equipment and machinery (Siemens, Schneider, Power Cooling, Adco, Eaton)
Sort/distribute mail and Interoffice mail b/w floors
Cover receptionist and main telephone lines
Assist with guests
Maintain department files to include project files, permit applications and real estate lease files
Working with the project managers prepares correspondence for contracts, application filings, and landlord tenant improvement reimbursements

Office Services Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Services Coordinator

List any licenses or certifications required by the position: IATA, AHA, BLS, EMS, NEBOSH, IOSH, UK

Education for Office Services Coordinator

Typically a job would require a certain level of education.

Employers hiring for the office services coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Management, General Education, Associates, Business/Administration, Healthcare, History, Communication, Technical

Skills for Office Services Coordinator

Desired skills for office services coordinator include:

Technology tools within assigned responsibilities
Facilities/Office Services Coordinator role
Financial terms and principles
Office practices and computer operations
Excel
Outlook
Word
Excel and PowerPoint
FedEx
Folding machine

Desired experience for office services coordinator includes:

Assist the Facilities team in organizing meetings, securing conference room bookings, visitors building access
Carry out start and end of day procedures book vault opening, ditribution of computer printouts
Responsible for processing, handling, sorting, receiving, shipping, and distributing incoming and outgoing mail
Work with team to respond/coordinate work orders received through the 360facility tool and update status as necessary when it changes (examples - Hot/Cold calls, lights out, janitorial, furniture repairs)
May assist with or process the mail by sorting and distributing incoming mail, collecting, weighing, stamping and sorting outgoing mail and handling insured, registered, express and bulk mailings
May perform general maintenance of office machines(s}, photocopying machine and/or binding machine

Office Services Coordinator Examples

1

Office Services Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of office services coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office services coordinator
  • Coordinate office building/facility matters (maintenance requests, communications, access cards)
  • Assists with coordination and implementation of, trade shows, seminars, sponsorships, webinars, and other marketing campaigns led by respective department/office teams and marketing managers
  • Coordinate with trade show / event organizers for exhibit space, logistics
  • Ability to stage conference rooms given diagrams
  • Assessing equipment needs, equipment maintenance, repairs, purchases, and allocations
  • Serving as a liaison with building management and vendor relations
  • Accountable for providing appropriate review of vendor services and invoices in accordance with approval guidelines
  • Serving as liaison with the Information Technology Department
  • Maintaining the highest levels of customer care while demonstrating a friendly and cooperative attitude
  • Creating expense reports for members of investment team using the American Express Concur Travel and Expense Program
Qualifications for office services coordinator
  • Walk though EBC rooms to ensure highest level of standards
  • Ensure nameplates, giveaway items, are placed in meeting rooms
  • Creation of custom electronic welcome greeting signs and post and present in digital format
  • Escort visitors to meeting room if Sales host is not available
  • Preliminary event preparations are conducted which include AV requirements/testing and event advertisement
  • Print and deliver documents
2

Office Services Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of office services coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for office services coordinator
  • Deliver presentation laptop/remote control when requested
  • Manage visitor gift supply and distribution
  • Travel arrangements, coordinate taxicabs when required
  • Inventory of marketing give-away items
  • Interface with corporate and building security to identify and secure high valued items
  • Keep host/team informed of all logistical details during all phases of meeting and events
  • Screens and prioritizes incoming calls and foot traffic
  • Maintains office equipment and purchases
  • Responds to questions from faculty, students, staff about policies and procedures governing student services areas
  • Maintains records within several office databases and related records
Qualifications for office services coordinator
  • Demonstrate effective verbal and written communication, reading and comprehension skills
  • Provides support for modifying the department’s web site content
  • Provides guidance and direction to staff and student workers, as assigned
  • Minimum 3 years’ experience in vendor management required
  • Work with office services team to oversee catering setups and logistics for office meetings, special events, client meetings, parties, Provide backup for office services team members as needed
  • Coordinate seating and setup of new hires with needed equipment, furniture
3

Office Services Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of office services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services coordinator
  • Work with office services team to keep break room and office supplies stocked
  • Respond to staff needs for supplies, equipment, and services
  • Request items from off-site archive storage facility
  • Assist with other office duties as requested
  • Solves complex issues related to administrative support
  • Performs general Concierge duties as needed
  • Coordinates Facilities projects within an office to include notifications
  • Assists in record-keeping system maintenance
  • Oversees the maintenance of office equipment
  • Oversees maintenance of off-site storage records
Qualifications for office services coordinator
  • Flexible work schedule is needed to accommodate early or late events, with an occasional weekend
  • Must be able to lift stackable chairs, breakdown tables and re-set room lay-outs
  • Interface with administrative team, possibly executives, to understand requirements for meeting room space and with on-site facility team to implement
  • Conduct daily facility walkthroughs to ensure neatness on all areas of floors
  • Handle all catering with the assistance of the administrative team
  • Provide administrative support or assistance to Administrative Staff or other personnel as needed
4

Office Services Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of office services coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office services coordinator
  • Type letters
  • Manages reception/front desk through providing concierge services, multi-line phone system, visitor check-ins
  • Build relationships with clients and client EAs
  • Understand the business goals and objectives of each supported Principal/Partner and help to push them forward proactively
  • Maintain and update current list of contacts and business activities in CRM database
  • Track and maintain sales activity/pipeline with each Principal/Partner
  • Proactively spot clients that haven’t been called upon and/or who need follow up
  • Execute requested follow-up calls for client mailings
  • Assist the Marketing Department with the co-ordination of customized mailings
  • Applies graphic design capabilities in order to create Local store marketing materials such as coupons, promotional materials and mall advertising needs
Qualifications for office services coordinator
  • Experience in an office services team or event planning is helpful
  • Assist Facilities/Office Manager with Archiving
  • Order coffee/kitchen supplies
  • Assist with the coordination of all office social events
  • Assists with coordination of special events for brokers and clients
  • Provide quality customer service, demonstrating a positive attitude and welcoming demeanor
5

Office Services Coordinator Job Description

Job Description Example
Our company is looking for an office services coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office services coordinator
  • Coordinates all Shop Grand Opening events
  • Organizes, schedules, and coordinates activities such as meetings, student appointments, information sessions, other co-curricular programs, and special events.Facilitates logistics, arranges with vendors for sites, facilities, catering, guest accommodations, printing, special services, Assists in development of promotional material and coordinates production and distribution
  • Maintains records within several office and university databases, spreadsheets, and related records
  • Conference rooms and other common areas
  • Perform routine but varied clerical duties in accordance with standard procedures
  • Maintain records, prepares forms, verify information and resolves routine problems
  • Work with facilities group to resolve any facilities issues for central office
  • Operate all shipping programs
  • Assist with the maintenance of the mail room
  • Provide back-up in other office service functions
Qualifications for office services coordinator
  • Always use professional and respectful conduct with clients and coworkers
  • Assist in keeping the office clean and orderly
  • Ability to take initiative and be proactive vs
  • Required to be able to read and write English
  • Ability to work with spreadsheets and housing management systems (Georgetown utilizes StarRez)
  • Customer service skills and ability to communicate successfully with students, parents and partner offices

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