Accounts Clerk Job Description

Accounts Clerk Job Description

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Accounts clerk provides backup coverage of other business office functions including insurance verifications, financial counseling, billing, and collections.

Accounts Clerk Duties & Responsibilities

To write an effective accounts clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Coding vendor invoices with proper general ledger codes
Accounts Payable invoice entry
Obtaining check approval
Maintaining electronic database of invoices
Processing check runs
Mailing out vendor checks
Maintaining records within the department (i.e., journal entry filing and review)
Assisting in all financial and internal audits
Processing 1099s
Preparing assigned reporting package schedules

Accounts Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Clerk

List any licenses or certifications required by the position: ACCA, GED, II

Education for Accounts Clerk

Typically a job would require a certain level of education.

Employers hiring for the accounts clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Finance, Business, Associates, General Education, Business/Administration, Technical, Communication, Bookkeeping

Skills for Accounts Clerk

Desired skills for accounts clerk include:

Ability to develop correspondence
Reports and operational directives
Bookkeeping practices and business English with good grammatical and spelling skills
Automated insurance billing
Blue Cross and commercial
Insurance regulations
Medicaid
Medical collections
Procedure and diagnosis coding
Excel an advantage

Desired experience for accounts clerk includes:

Other ad hoc projects and analyses as needed
Keying and auditing
P-Card support
Answering p-card questions
Answering vendor related questions
Invoice entries

Accounts Clerk Examples

1

Accounts Clerk Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts clerk
  • Prepare reports and summaries for supervisors and managers
  • Monitor accounts to ensure that payments are up to date
  • Total, balance, and reconcile accounts
  • Ensure the completeness and accuracy of data on accounts
  • Review invoices and statements to ensure that all the information appearing on them is accurate and complete
  • Reconcile computer reports with operating reports
  • Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded
  • Correct and note errors for accountants
  • Multi-task and work under time constraints
  • Assist in researching and resolving open payable items, respond promptly and courteously to inquiries regarding the status of invoices and employee reimbursements
Qualifications for accounts clerk
  • Maintain files of paid invoices and supporting documentation
  • Perform special project as assigned
  • Prepare reports as assigned including spreadsheets
  • Review payable accounts to ensure that information is properly recorded and records contain appropriate authorization for payment
  • Administer and ensure entered items have the correct job codes to pay clients and employees properly
  • Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded
2

Accounts Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for an accounts clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts clerk
  • Financial statement review, account analysis, journal entries
  • Processing and reviewing payroll through the use of ADP payroll services and in partnership with HR
  • Ensuring the timely and accurate application of cash receipts and disbursements
  • Processing and monitoring travel and entertainment and purchase card systems, including follow-up with employees and cardholders as applicable
  • Gathering purchase orders, charge slips, sales tickets, and preparing payments
  • Recording of transactions in the general ledger
  • Ensuring compliance with accounting policies
  • Providing support for other ongoing tasks and special projects
  • Ensure timely and accurate processing of invoices
  • Code as necessary and enter data into appropriate ledgers
Qualifications for accounts clerk
  • Maintain invoice and documentation files
  • Interact with vendors and employees in professional manner
  • Special projects as they relate to AR information
  • Provide General Administrative Office Support (phone redirection, mail, faxes, petty cash & visitors )
  • Check, approve, and enter all vouchers into the system for payment
  • Analyze vendor accounts
3

Accounts Clerk Job Description

Job Description Example
Our company is hiring for an accounts clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts clerk
  • Take day to day operational decisions on technical matters
  • Prove the correctness of the Client’s records by completion of complex reconciliations, investigating and clearing any issues arising
  • Produce analyses and prepare management information for use by Senior Management, both inside and outside Client Accounting
  • Ensure that documents and transactions are correctly authorised, complete and accurate
  • Take responsibility for and control information and payments for despatch to internal/external customers in the more technical and sensitive areas
  • Undertake technical investigations and provide advice to management and customers on the appropriate course of action
  • Initiate and/or control the preparation of accounting entries and/or other records, including justifying to management decisions taken on unusual or major items
  • Provide effective, proactive support for the section by seizing opportunities to improve processes and systems where appropriate, providing technical assistance in projects and in the implementation of new systems and processes
  • Minimum 2 years industry (or related) experience in Retail/Wholesale environment
  • The ability to work autonomously in a team
Qualifications for accounts clerk
  • Reviews accounts for collection efforts
  • Administrative office tasks when needed
  • Accounts receivable background preferred
  • Vendor statement review / reconciliation and ongoing communication with Supervisor
  • Minimum of 2 years experience in accounts receivable with primary background in collections and dispute resolution
  • Must be proficient in Word, Excel, Outlook and 10 keypunch
4

Accounts Clerk Job Description

Job Description Example
Our innovative and growing company is looking for an accounts clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts clerk
  • Closes inmate accounts prior to the release of an inmate
  • Maintains strict control of all equipment and supplies used in performance of duty especially those items that could be used for illicit purposes
  • Apply credits to vendor invoices
  • Reconcile daily batch postings to actual entries in order to identify and reconcile any discrepancies
  • Identify, research and ensure timely processing of payments, errors and corrections
  • Answer inquiries regarding invoices and accounts
  • Contact vendor to obtain invoices
  • Invoice review
  • Communicate with internal customers and outside vendors
  • Maintain vendor database
Qualifications for accounts clerk
  • Administration and execution of accounts payable function
  • Must pass background check, drug screen
  • Minimum of 3 years relevant experience (credit card experience a plus)
  • Experience with MS Word and Advanced Excel skills
  • ERP experience (JDE Oracle a plus)
  • Ability to produce error free work, while working under strict deadlines
5

Accounts Clerk Job Description

Job Description Example
Our growing company is looking for an accounts clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts clerk
  • Manage and maintain data entry of invoices for specified letter range on a timely manner
  • Sort and match invoices to the respective check requests
  • Handle invoices for satellite divisions and other locations
  • Review merchandise invoices that have been processed
  • Assist with other special projects as assigned by the Manager
  • Processing invoices for payment from multiple different entities
  • Review invoices and attach documentation
  • Print and obtain signatures for approval
  • Exercise judgment in evaluating completeness and accuracy of high volume invoices submitted for payment
  • Accurately and quickly input data into a computer and detect and correct data entry errors at time of entry with PO matching, posting, open AP filing, matching checks with open AP and filing of paid invoices
Qualifications for accounts clerk
  • Two (2) years of progressive clerical experience with emphasis on fiscal and accounting duties
  • Must be able to deal with people in a variety of changing and complex situations
  • 3+ years experience with Accounts Payable a Must!
  • 3-4 years of previous A/P experience required
  • Ability to properly manage batch A/P processing in a timely manner
  • Ability to meet the financial and calendar deadline

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