Accounts Payable Clerk Job Description

Accounts Payable Clerk Job Description

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Accounts payable clerk provides review of payable accounts to ensure that information is properly recorded and the records contain appropriate authorization for payment. Trains the financial department regarding PeopleSoft Accounts Payable module and other Accounts Payable related programs and procedures.

Accounts Payable Clerk Duties & Responsibilities

To write an effective accounts payable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Enter payment information into the Accounts Payable System, Solomon IV
Maintain all Accounts Payable and Expense Report files
Register new vendors within the accounts payable system
Process accounts payable checks
Maintain all accounts payable files
Verifies and posts accounts payable transactions to journals, ledgers, and other records
Act as support for the accounts payable department
Accounts Payable functions such as enter invoices into system, route for approval, check preparation, processing invoices, research discrepancies and unapproved/unpaid invoices
Matching and batching check runs
Maintaining of W9 and W8-BEN data

Accounts Payable Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Accounts Payable Clerk

Typically a job would require a certain level of education.

Employers hiring for the accounts payable clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Business, Education, Finance, General Education, Associates, Business/Administration, Technical, Communication, Bookkeeping

Skills for Accounts Payable Clerk

Desired skills for accounts payable clerk include:

General accounting functions
Accounts payable
General accounting procedures
Excel
Microsoft Excel
SAP
Birchstreet purchasing system
PeopleSoft
Outlook
Microsoft Word

Desired experience for accounts payable clerk includes:

Familiarity with accounting system
Facilitate the process of receiving pending accounts to be paid
Administer and ensure that entered items have the correct job codes to pay clients and employees properly
Maintain proper back up files for research and reference
Handle ad hoc requests from Assistant Controller, Controller, or CFO

Accounts Payable Clerk Examples

1

Accounts Payable Clerk Job Description

Job Description Example
Our company is hiring for an accounts payable clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable clerk
  • Open and date stamp incoming mail
  • Audit and review employee expense reimbursements in accordance with the company Expense Policy and Accounting & Regulatory Requirements
  • Review incoming invoices for processing
  • Data entry of vendor invoices for payment
  • Matching up payments and distributing
  • Providing basic analysis, research and assist with internal and external vendor inquiries, and
  • Process payments to third-party vendors, including processing invoices and transferring wire payments
  • Research aged invoices and determine proper resolution
  • Assist in the preparation and distribution of weekly AP reporting
  • Liaise with vendors to ensure invoices are submitted with the correct information
Qualifications for accounts payable clerk
  • Bachelors' Degree in related fields (e.g., Business, Finance)
  • Assist in the quarter end close and accrual processes
  • Post journal entries as needed
  • Contribute to ad hoc projects based on team needs
  • Preparing and managing the Daily Cash log
  • Reconciling daily cash disbursements
2

Accounts Payable Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts payable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable clerk
  • Creating New Suppliers – updating supplier information
  • Follow 3-way match per internal controls
  • Follow up on Purchase Price Variances beyond certain parameters
  • Keep desk current and limit stale "open Receivers" and "open Payables"
  • Knowledge of AS400 or any online receiving and vouching system preferred
  • Prepare and track miscellaneous billings for sponsorships, tenant payments
  • Records transactions and retains all accounting records
  • Maintains A/P sub ledger (including aging and tracking the payables)
  • Assist the practices with AP reconciliations to the general ledger Interacts with other departments/practices to research AP issues (i.e., MFC)
  • Control and reconcile VAT paid on a proforma basis ensuring the VAT invoices are collected from vendors
Qualifications for accounts payable clerk
  • Working knowledge of financial software
  • Demonstrated skills using Windows-based software, including Internet browsers, e-mail, word processing, spreadsheet, and database software
  • Demonstrated ability to establish and maintain effective working relationships with all levels of UWTSA staff diverse volunteers, donors, community partners, vendors and other constituents
  • Team player attitude, both within the department partnering with Echo employees across the organization
  • Proven technical proficiency in Great Plains desirable
  • Previous experience within a travel related business preferred
3

Accounts Payable Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for an accounts payable clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable clerk
  • Understand and apply basic accounting principles relating to accounts payable
  • Input Purchase Order invoices daily
  • Input manual invoices daily
  • Input foreign invoices on CAS daily
  • Initiate documents for electronic payments (Wire, ACH)
  • Invoices & Payment Scanning
  • Filing Vendor Payments
  • Maintain DocRec Organized and updates
  • Liaise with other departments/customers/vendors
  • File, organize and maintain files either electronic or hard copy
Qualifications for accounts payable clerk
  • Good accounts payable system/computer skills (Oracle preferred)
  • Must be self-motivated, highly organized and able to function in a team environment
  • Proficient in Microsoft Excel and Access a plus
  • A good knowledge & understanding of the Accounts Payable function
  • You will have experience of processing and payment of invoices in multiple currencies and raising of debit notes
  • Our ideal candidate is dependable and an effective communicator
4

Accounts Payable Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounts payable clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts payable clerk
  • Know all policies and procedures that affect payments and accounts payable, such as expense reimbursement, capitalization policies
  • Processing invoices and verifying accuracy of the invoices
  • Maintain and update AP files along with W-9 files
  • Understanding and dealing with certain aspects of fixed assets, sales and use tax, and prepaid expenses
  • Tracking and auditing petty cash
  • Maintenance of accounting journals and other financial records
  • Perform AP data entry including daily proofing, matching documentation, reconciliations, approvals and AP aging management
  • Make all payments within vendor terms or payment due dates
  • Resolve price or quantity discrepancies between purchasing and vendor
  • Process incoming vendor invoices, recurring leases and utilities
Qualifications for accounts payable clerk
  • Ability to multitask problem resolution
  • Multi-entity
  • ERP software systems is a plus!!
  • Timberline is a plus!!
  • Experience with the General Ledger and reconciliations and 3 way matching
  • Competence working with numbers
5

Accounts Payable Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of accounts payable clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable clerk
  • Perform the day to day processing of accounts payable transactions to ensure that departmental finances are maintained in an effective, expedient up to date and accurate manner
  • Apply mathematical principles to calculate appropriate taxes, prepare monthly reports, and reconcile monthly account statements with invoices received
  • Review invoices for validity and accuracy
  • Answering a heavy volume of telephone calls from vendors
  • Communicate status of invoices to vendors and client groups in a timely manner
  • Data entry of invoices into database
  • Respond to vendor inquiries to resolve discrepancies in an efficient and accurate manner, while maintaining a good relationship with vendors at all times
  • Ensure files are kept up to date and accurate
  • Route invoices and check requests for approval
  • Performs data
Qualifications for accounts payable clerk
  • Experience with Oracle is also a plus
  • BS degree in Accounting, Business or similar
  • Review and process voids and adjustments
  • Knowing PO's and How to enter invoices
  • Prefer someone with less experience
  • No Degree required but would prefer someone newer in their career with experience in construction or something similar (HVAC, Landscaping, .)

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