Accounts Receivable Clerk Job Description

Accounts Receivable Clerk Job Description

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Accounts receivable clerk provides support to Accounts Receivable Supervisor, Billing Team Lead, Billing and Cash Application Manager, and Assistant Controller in the day-to-day operations and monthly closing aspects of the general accounting functions.

Accounts Receivable Clerk Duties & Responsibilities

To write an effective accounts receivable clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts receivable clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Print all accounts receivable reports and maintain all account receivable files
Assist in monthly closing of accounts receivable ledger
Meet monthly Accounts Receivable goals
Perform Excel reporting on cash receipts and chargeback resolution
Prepare monthly reconciliations of Accounts Receivable sub ledger
Provide information to the Accounts Receivable Manager Controller for accurate cash flow forecasts as required
Proficient with word, excel, Microsoft Office
Proposing enhancements to, revising, and implementing accounts receivable policies and procedures
Ensure billing is updated on a timely basis
Prepare daily cash deposits and fill out cash control sheet daily

Accounts Receivable Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Receivable Clerk

List any licenses or certifications required by the position: GED

Education for Accounts Receivable Clerk

Typically a job would require a certain level of education.

Employers hiring for the accounts receivable clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Accounting, Education, Finance, Associates, Business/Administration, Technical, General Education, Computer Sciences, Marketing

Skills for Accounts Receivable Clerk

Desired skills for accounts receivable clerk include:

Medical terminology
ICD-9 coding and automated systems
Physician’s billing inclusive of third party billing and CPT codes
Guidelines governing functions in the post-acute care facility
Practices and procedures the laws
Regulations
Accounts receivable
Excel
State and federal laws and regulations that apply to financial practices in long term care
Microsoft Excel

Desired experience for accounts receivable clerk includes:

Enter finalized cash receipts and update account receivable ledger by customer
Maintain and mail invoice copies for customers, as requested
Research and process customer claims of invoice payment
Record and update information regarding status of collection efforts
Answer all customer and broker inquiries
Assist with any special projects relating to management inquires, as required

Accounts Receivable Clerk Examples

1

Accounts Receivable Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounts receivable clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable clerk
  • Make recommendation for uncollectible customer receivables
  • Meet with desk managers to discuss customer issues
  • Call on delinquent clients
  • Coordinate payment arrangements
  • Effectively track and research all outstanding deductions for an assigned territory by teaming with branch offices and Collection Analysts to ensure timely resolution
  • Complete accurate and timely processing of credit/debit memo transactions into the system
  • Ensure the prompt and accurate application of all cash receipts
  • Complete entry and management of cash adjustments in the system
  • File and archive all departmental files
  • Accurate allocation of client receipts against debtors ledgers on a daily basis
Qualifications for accounts receivable clerk
  • Previous experience with Cash Flows, Client Service, and Reconciliations
  • Liaise with credit controllers and other parties daily on allocations
  • Processing adjustments to cash postings where required
  • Processing refunds where correctly approved
  • Take and process credit card payments from clients
  • Collation, processing and banking of cheques
2

Accounts Receivable Clerk Job Description

Job Description Example
Our company is looking for an accounts receivable clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts receivable clerk
  • Process payments including checks, ACH and credit cards
  • Support Ad Sales/Event Sales Staff with inquiries
  • Prepare refunds (when necessary)
  • Assist with printing and mailing of statements
  • Review account histories with customers
  • Post payments, credit memos and adjustments
  • Process accounts receivables including customer billing and cash receipts weekly and biweekly
  • Promptly & accurately post cash & allocate cash on the system, for all customers’ accounts within the area of responsibility
  • Chase debt by telephone, email and letter, through to litigation as required
  • Identify and resolve unallocated cash balances promptly & ensure all cleared prior to month end
Qualifications for accounts receivable clerk
  • An ability to follow a structured process
  • Able to work on own initiative to resolve queries promptly and accurately
  • Numerate and attentive to detail
  • Able to prioritise own workload to meet deadlines from supervisor
  • Handling various application requests submitted by other departments (moves, matches, write offs)
  • Providing assistance to Credit and Claims & Adjustments to resolve questions and discrepancies
3

Accounts Receivable Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts receivable clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts receivable clerk
  • Monitor payments from customers to ensure they are received when due and according to credit terms
  • Accurately maintain customer balances which include tracking and recording all invoices/payments/charges
  • Make collection calls/e-mails as necessary and document collection activities
  • Perform credit assessments and risk reviews for a portfolio of customers
  • Escalate and liaise with all relevant parties to resolve customer disputes and queries
  • Provide internal and/or external customer with requested reports and supporting documentation as necessary
  • Review and maintain Bids/Rate Cards and Purchase Orders from clients
  • Weekly aging transmission to the Corporate Office
  • Conduct weekly Credit meetings
  • Mailing back over payments
Qualifications for accounts receivable clerk
  • Solid communicator skilled in the art of finesse and diplomacy to communicate clearly and precisely both orally and in writing
  • The successful candidate will be a self-motivated and dynamic team player who is able to meet athe demands of a growing business environment
  • Sending refunds
  • Church Invoicing
  • Some data entry will be required
  • Declined credit card maintenance
4

Accounts Receivable Clerk Job Description

Job Description Example
Our growing company is looking for an accounts receivable clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts receivable clerk
  • Respond to all customer inquiries in a timely, efficient manner and record notes in Epitome
  • Self-starter who understands priorities and how to diligence, monitor and manage accounts receivables and collection
  • Answer customer billing questions field customers to the correct departments
  • Monitor customer account details for non-payment, delayed payment and other irregularities
  • Reviews customer payments recorded by corporate of any cash, checks, and credit card transactions
  • Reviews revenues by verifying and entering transactions form lock box and local deposits
  • Maintains records of invoices, assisting in billing by mailing and processing the invoices to be sent to customers
  • Verifies validity of account discrepancies by obtaining information and researching
  • Assists with authorized deductions and credit memos by entering adjusting entries
  • Resolves collections by examining customer payment plans, payment history, credit line
Qualifications for accounts receivable clerk
  • Must be detail orientated and be able to work under pressure
  • Telephone collections, preferred
  • General computer knowledge and spreadsheet experience
  • 2+ years of experience in a high volume AR role
  • Must be proficient in accounting software such as QuickBooks, PeachTree, MAS 90, Sage, JD Edwards, SAP, or Microsoft Dynamics/ Great Plains
  • Familiarity with accounting software and Microsoft Office Suite
5

Accounts Receivable Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts receivable clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts receivable clerk
  • Additional filing tasks as needed
  • Additional projects that include but are not limited to assisting others in the Accounting Department, coordinating efforts to ensure overall assistance to the office is covered and back assistance to front desk
  • Accomplishes accounting and organization mission by completing related tasks as needed
  • Some accounting courses or College Degree highly desirable
  • Previous experience in Collections is not necessary but highly desirable
  • Experience with any Accounting System is highly desirable
  • Compensation depending on level of experience and education
  • Process customer payments on a daily basis
  • Perform transactional level processing at the policy level in support of billing and cash process
  • Working with internal departments to conduct research and resolve transaction discrepancies
Qualifications for accounts receivable clerk
  • Knowledge of account receivable concepts, practices, and procedures
  • Open to changing duties on a moments notice
  • Looking for job stability
  • AA or BS/BA degree in Accounting or related field, 2+ years A/R experience, or a combination of both
  • Experience in commercial collections a plus
  • Sit and utilize telephone/computer for an extended period or for an entire work shift

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