AP Clerk Job Description

AP Clerk Job Description

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AP clerk provides guidance to Accounts Payable staff on policies and systems and performs supervisory responsibilities in the Accounts Payable Manager’s absence.

AP Clerk Duties & Responsibilities

To write an effective AP clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included AP clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Sort mailed invoices to Accounts Payable
Responding to Accounts Payable inquiries from vendors, customers, and internal users
Support Accounts Payable area entering debit and credit information, vouchers, 3-way matching, reports, check processing, and matching payments to invoices
Work closely with A/P Clerk and A/P Supervisor
Manage Budget Revision Process, obtaining/reviewing necessary approval signatures and support
Email Vendors for waivers and updated insurance
Update Preliminary Notice list for each Property
Check payment status for vendors, emails/statements
Sort, organize and maintain records accordingly to department’s filing systems
Clean and maintain file baskets with ready-to-file documents placed by employees

AP Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for AP Clerk

Typically a job would require a certain level of education.

Employers hiring for the AP clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Finance, Education, Associates, Business, General Education, Business/Administration, Finance/Accounting, Administration, Communication

Skills for AP Clerk

Desired skills for AP clerk include:

General Accounts Payable process
English
Microsoft Office
Excel
Accounts payable
MS Office
General accounting procedures
MS Office and ERP systems nice to have
Accounting procedures
Accounts payable best practices

Desired experience for AP clerk includes:

Create folder files in filing cabinets, file hard-copies
Use copier to make copies and scan documents for uploading into accounting system (Yardi) or network drives, assign proper codes to files
Check monthly completeness of soft-copies in accounting software (Yardi), investigate any missing attachments
Close files and prepare them in storage boxes for off-site storage, maintain file lists, retrieve files as necessary
Prepare department outgoing mail/packages
Conference room set up and maintenance of overall office appearance

AP Clerk Examples

1

AP Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of AP clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for AP clerk
  • Resolving AP processing related issues
  • Responding to customers inquiries in a timely manner
  • Assisting with monthly closing activities
  • Actively supporting other AP processes when required
  • Create/update master data account records in the system
  • Email/Telephone contact with requestors and cooperating with AP department
  • Ensuring that high data quality processes and services are delivered on time and with compliance with ECS internal control requirements
  • Receiving travel and expense report for particular country/countries
  • Checking correctness of T&E reports (JCI Global policy, BU policies, local law)
  • Checking of enclosed receipts and invoices (VAT if applicable)
Qualifications for AP clerk
  • Knowledge of Lawson preferred
  • Self-motivated individual who possesses a “roll up the sleeves attitude” and a “hands-on” style, the aptitude to thrive in a fast-paced, results- oriented environment
  • Minimum of 4 years experience in bookkeeping, banking, accounting or finance
  • 2 years processing AP
  • University degree in Finance/Accounting or any related
  • Experience in accounting would be an asset
2

AP Clerk Job Description

Job Description Example
Our company is hiring for an AP clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP clerk
  • Accounts Payable and Accounts Receivable in QuickBooks
  • Verify accuracy of documents and match the goods and services to avoid paying inaccurate or fraudulent bills onto various accounts payable systems
  • Processing AP documents for Romanian and international Customers
  • Identify and interpret data to be entered into computer from source documents
  • Enter alphabetic, numeric, or symbolic data following format displayed on screen
  • Review daily report for keying anomalies and make corrections as needed
  • Protecting privacy of teammate, customer, and vendor information by displaying a high level of confidentiality
  • Assisting in the coding, entry and scanning of invoices from vendors and customers
  • Filing, storing, and retrieving documents
  • Validating information that was entered into ORACLE by matching invoices and supporting documentation with information scanned into the ECM system checks
Qualifications for AP clerk
  • Detail oriented, self-reliant, communicative & helpful team player
  • Providing standard reports on weekly basis
  • Participating in knowledge transfer to new employees
  • Participation in GSSC (Global Shared Service Centre) continuous improvement initiatives
  • At least 6 months of working experience in accounting and finance or IT related
  • Working knowledge of Master Data functions, procedures and policies would be an asset
3

AP Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an AP clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP clerk
  • Posts and runs the accounts payable checks
  • Update and maintain payroll records
  • Processing a high volume of invoices (approx
  • Processing AP documents for Nordic Customers
  • Other AP activities
  • Validating scanned images for accuracy and/or missing information
  • Reviewing invoices for completeness (verifying vendor name, address, and vendor status to determine accuracy of currency/taxes)
  • Matching invoices to appropriate purchase order and line item detail
  • Routing of invoices to the business units for coding and approval
  • Routing of invoices with discrepancies to AP analysts for problem resolution
Qualifications for AP clerk
  • SAP and JDE working knowledge would be an asset
  • Drive for results, communicative, team orientated, with analytical thinking, patient, paying attention to the details, self-organised
  • Experience of working in a / within a multicultural, international environment would be an asset
  • Availability to work both morning and evening shifts
  • Associates Degree or Bachelor’s degree in Accounting
  • Update and maintain vendor database in multiple systems (ERA, APEX and CargoWise)
4

AP Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of AP clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for AP clerk
  • This position will be responsible for entering invoices for payment and some administrative tasks
  • Maintain accounting ledgers by verifying and posting accounting transactions
  • Research and resolve purchase order and invoice discrepancies
  • Assist with special projects around the office
  • Assist with month end closing as needed
  • Perform all Front Desk duties
  • Ability to process weekly check runs
  • Convert item receipts into bills in QuickBooks, applying freight and tax as necessary
  • Performing activities related to reconciliation of intercompany COGS cost for given entities and countries
  • Timely and accurate processing of journal vouchers, price differences clearing
Qualifications for AP clerk
  • Very precise
  • Create and update master data account records in the system
  • Email and telephone contact with requestors and cooperating with AP department
  • Communication skills, analytical thinking, attention to details
  • Knowledge of accounting principles and AP/AR processes a plus
  • Must have an excellent eye for detail
5

AP Clerk Job Description

Job Description Example
Our growing company is hiring for an AP clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for AP clerk
  • Preparation of COGS analysis
  • Assisting colleagues with all problems/queries related to COGS issues and bookings
  • Preparing a reconciliation of monthly account balance other monthly reports
  • Monitoring account to ensure timely clearing and issue solving
  • Resolving, reporting, and escalating misalignments in procedure and the SAP workflow
  • Exercising friendly customer service skills with internal employees from other departments external customers and vendors
  • Enters information into the computer to complete the permanent index for filing
  • Spend time reviewing, compiling, and determining an effective index for new and valuable information
  • Maintain established production quotas
  • Serves as the resource person regarding index entry
Qualifications for AP clerk
  • Able to problem solve and handle a variety of issues
  • Must be able to communicate effectively with general public
  • Must be able to communicate information
  • Must be able to interact with coworkers
  • Must be able to access, input and retrieve information from the computer
  • Must be able to communicate by telephone

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